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DTSD Webinars: Good evening, and welcome to the

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DTSD Webinars: May 20, was the 24, th 27.th Sorry about that.

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DTSD Webinars: We're in a little bit behind May 27, th 2025 Finance Committee meeting. This video is our, this meeting is being video recorded and live stream. I'll go around the room. It will take roll call. Please announce your name and your position, and as we talk few further in the meeting, make sure that you identify yourself. So Miss Ag is able to

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DTSD Webinars: do the minutes. At the end of the meeting Mike Rizzo School Board, Director, Stacey Winslow, Superintendent

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DTSD Webinars: Lindsey Drew School Board

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DTSD Webinars: School Board, Stuart Mccarver School Board, Carol Pitts, business manager, Michelle Agy Board, Secretary, Mindy Bell, assistant business Manager.

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DTSD Webinars: Okay. Anyone online that would like to identify themselves.

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Michael Bunn: Mike Bunn, citizen, advisor.

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DTSD Webinars: Okay.

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DTSD Webinars: thank you very much. I'd like to. Now get a motion to approve the minutes from the May 12th meeting Finance Committee meeting

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DTSD Webinars: so moved. Jennifer Renz, second Stuart Mccarter. Is there any discussion

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DTSD Webinars: all those in favor? Aye, aye, opposed? Ayes, Carry.

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DTSD Webinars: there's no no unfinished business from the last time. So we will move on to Category 5, which is new business and Miss Pitts, would you like to

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DTSD Webinars: start off with the financial statements. Sure thing. So tonight we'll be looking at the Finance report for the month of April.

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DTSD Webinars: and I just want to point out some highlights. So of the total revenues of almost 1.7 million dollars. 723,000 of those are from local revenues. Local revenues do tend to slow down this time of year because we've collected the majority of our real estate taxes. But in the month the largest portion that we did receive was $372,000 from earned income tax, and we also received approximately 107

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DTSD Webinars: $70,000 from delinquent occupation tax.

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DTSD Webinars: and of the $934,000 from State revenues 863 of that was from our basic Ed funding, which we do receive in even number months, and we also received $65,000 for school health services reimbursement. This is a reimbursement form that we send in in the fall, and then we are just getting that one time payment for the year. In April

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DTSD Webinars: for Federal we received approximately $37,000, and the majority of that 30,000 was for title one, and the remaining remainder is from Title 2 and title 4

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DTSD Webinars: for expenditures. There were approximately 5.3 million dollars in the month of April, and the vast majority of those almost around 4 million dollars are from salaries and benefits, which is a very normal thing for our type of industry, and there's no particular things to point out for expenditure. So, and then for paid bills, we had approximately 3.6 million dollars

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DTSD Webinars: for all of our funds. So that's what I have for the finance statements for April. Does anybody have any question about those?

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DTSD Webinars: All right?

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DTSD Webinars: So we will move on to the next agenda item, which is the April budget transfers. And we did talk about those. It's the same kind of situation that we talked about last month, as

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DTSD Webinars: as the year is ending, and people have a better idea of where things are compared to what they budgeted. If they have things that they need to purchase. But there is not enough budget capacity in that particular account code. We ask them to transfer money from where they do have some funds available, and that helps us to control expenditures. So those are the budget transfers that were requested to the business office for the month of April.

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DTSD Webinars: Does anybody have questions about budget transfers?

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DTSD Webinars: Okay?

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DTSD Webinars: Seeing none, we'll move on. I promise this will be a very brief presentation since we went into the budget in quite a bit of depth at the board workshop as well as at the previous Finance Committee meeting. So we are getting ready to approve our 2526, final budget, which will be on the agenda for June 9.th You see that up there on our budget calendar. This is sort of just a list of the milestones that we've gone through, so that

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DTSD Webinars: discussion for tonight on the 27, th and then the Board will be voting on the final. On June 9.th Next slide, please. This is just a summary of our revenues and expenditures. So you see, in that second column to the left that we have where we were at the last meeting in April.

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DTSD Webinars: and we did have a deficit of that time of just shy of $204,000. I have made some revisions to the budget, which you'll see on the next slide.

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DTSD Webinars: but it does bring the deficit down to about $156,000 next slide, please. So here's a list of the changes that were made. So on the left side is the changes I made to revenue. So you'll see where we started with the proposed final budget there at the top.

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DTSD Webinars: and then the changes that were made below that. So the 1st one is, I did get an updated assessment amount from the county.

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DTSD Webinars: I don't know if you know, but I had been on vacation, so I got that right before I went on vacation, and I updated 2 things. I updated the assessment amount which raised the real estate taxes, but that was tempered a little bit by. I did a historical analysis of what our collection rate has been. And I did bring that down from 9.7 97.2% down to

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DTSD Webinars: 97.1 2%. But the net increase for that was just short of $22,000, and then you'll see the decrease in local revenue due to the increase in the State revenue for homestead and farmstead. So you'll see that is a decrease of 148,000 in the local revenues, which means that there's more available for us to give to our homestead and farmsteads.

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DTSD Webinars: So it reduces the real estate taxes that we're receiving but it. This exact same amount is how much of the increase that we got for tax reduction from the State, and that was one of the items that we did not get until early May. So that's why that is in there. And then, when I was reviewing the basic Ed funding, I did want to make sure that we had what was in the Governor's budget

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DTSD Webinars: for basic Ed and I had left it flat. So I did update that to what was in the Governor's budget. So now we have updated for the final of 79.2 million dollars for revenues. So on the right side of the screen. We have the changes to expenditures that were made. So the very 1st line, the Middle School and their budget had budgeted for

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DTSD Webinars: for summer school, and when we went through their budget meetings with them they had told me that they had put a portion of salaries and benefits to cover summer school, but we had also, through our budgeting process, for personnel budgeting included it there. So I did not want it in 2 places, so I did reduce the Middle schools.

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DTSD Webinars: summer school budget for the salaries and benefits that were already recorded elsewhere. And the next item is just one of those little quirky things with the software especially. This is the 1st year that our building principals and our

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DTSD Webinars: department heads have used the software program that we have to input their budget. So one of the things they can do is put in notes and put in, which is nice. They can say, we want to spend this much on this item and this much on this item. But you have to remember to go through, and you have to accept the changes about 3 times. So I did review to make sure that there weren't any that were had dollar amounts in the notes that didn't add up to their

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DTSD Webinars: to their dollar line. So it was just a small amount, just shy of $5,000. But I did want to make sure that if they had budget needs, that those were included in the budget. One of the other things is when we got the final quote for the science textbooks

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DTSD Webinars: for the licensing piece, we're able to expense that over the 3 year life of the licenses, however, for the physical products, when we get those we do have to pay for them and account for them in the year that we receive them. So this was just a change from where I had thought that some of the products were licensed when they actually were physical. So the total budget, I think overall was

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DTSD Webinars: was really good. It was less than what we were anticipating. It's just a matter of shifting the cost for those physical items into the 1st year, which is the 2526 school year. So there's where you see about $134,000. And then there was a quote that we did get between

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DTSD Webinars: the time of the proposed final and the final for social studies. That was a little bit higher, so we wanted to make sure that that was included in the budget as well. And then I'm going to jump down to another line had these kind of sorted by the major category that they are, but there was also

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DTSD Webinars: $10,000 in professional development that we were not able to get gratis when when we did the the proposal. So I added that back in, so we can make sure that there's professional development for the new materials.

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DTSD Webinars: Also, when I reviewed making sure that we had everything in for our title one and our title 2. In addition to the salaries and benefits, there is a piece that we have to pay for non-pub that had been missed in the proposed final. So I wanted to make sure that that was added in there as well.

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DTSD Webinars: And then, when we were, and we'll talk about the the capital plan a little bit in the next item. But we did find that there was the E-rate project that was both in the general fund and on the

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DTSD Webinars: capital plan, and we didn't want to have it in 2 places. So in discussions, we decided that it, we thought it was more appropriate to be in the capital plan. So we removed it from the General Fund budget. So that's approximately a reduction of 97,001 of the other items that I had been waiting for

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DTSD Webinars: before or for the after. The proposed final was the quotes that we have for insurance, and those came in right before I left for vacation. So we were able to reduce the budget by about 18,000 for the actual quotes that we did receive, and then we also, and I believe it is on the board agenda for tonight.

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DTSD Webinars: I'm sure it is the final budget for the Dauphin County Tech School, and they were able to reduce our share of the budget by just shy of a thousand dollars. So I made that adjustment as well.

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DTSD Webinars: So that is where we come down to the 79 point almost 4 million dollars for expenditures. That's okay, you're fine. So those were just the changes that were made. I didn't think there was anything really

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DTSD Webinars: terrible, and it was nice that, after all, those were made that we actually had a smaller deficit than we did for the proposed final. So are there any questions on the final budget, or how we got to where we were any of those changes.

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DTSD Webinars: Nope, number 3.

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DTSD Webinars: Okay, so the next item is the capital plan, and we'll let Mrs. Bell get that one

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DTSD Webinars: up on the screen for us, all right, and

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DTSD Webinars: a couple people have already seen this one tonight. But that's okay. We'll we'll go through it again. So a couple of months ago we had Mr. Selmer here to show us the capital plan that he had developed, which was very helpful to us. It was the basis of this document, this part of our process for budget approval is that we do approve a capital plan. So that's what we have here. So we took the information that Mr. Selmer had

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DTSD Webinars: prepared, and his estimates were very helpful to us. Dr. Winslow and Mr. Frady and I sat down, took a look at that. Also that was taken with input from from building principals and department heads.

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DTSD Webinars: Some of those timeframes we thought, were we wanted to change more into the future. So we wanted to make sure that we had things in the 2526 that would be appropriate for this year, and I did try to mirror what we have shown in the past. But one of the changes that I did make

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DTSD Webinars: was, I added, a column for funding source. So that's where I say, where we are proposing that we pay for these items. These are sorted by the facility that they belong to. So you'll see the elementary school and the funding source that we're proposing is the bond fund, which is that 14.9 9 5 million dollars that was issued in bonds in the fall of 23. So the elementary project had been being paid from

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DTSD Webinars: the capital reserve fund. So we're proposing that it be paid from the bond fund now.

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DTSD Webinars: and in addition to sitting down with Dr. Winslow and Mr. Frady, I also reached out to Mr. Ayala about technology purchases and Mr. Hummel about food service purchases, and Mr. Bell about our buses. So you'll see those on there as well. And one of the things I want to point out that a lot of the items are either in the Bond fund or capital reserve, but we do have

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DTSD Webinars: the display. The curtain display refrigerators for the Food Service Fund that will be coming from the Food Service Fund itself. So even though it's a capital purchase, it will be purchased through that proprietary fund, and that will be from the summer of this year. So that's that. A lot of these items have been talked about in other in other general

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DTSD Webinars: services meetings. We also have the E-rate project which I had mentioned, having moved it from the general fund into the capital projects. So, and also we have our stadium project in there, which we've talked about in the past, but we're recommending that it be funded out of the bond fund as well.

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DTSD Webinars: and one of the items here as well. Mr. Frady had gotten a estimate for the roof at the buildings and Grounds building, so you'll see that in there as well coming from Capitol Reserve and the bus replacements that Mr. Bells are proposing for 2526.

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DTSD Webinars: So that is the capital plan for 2526. Any questions on the capital plan.

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DTSD Webinars: Yeah, this is Mike Rizzo. I saw at the end of the capital reserve plan. You have the transfer from general fund for 2024, 20 is that this year or next year? So that would be the one that's budgeted in this fiscal year. It has not moved yet. So and next year we were planning on not making that transfer correct. Yes.

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DTSD Webinars: thank you.

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DTSD Webinars: Thank you for including this is there

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DTSD Webinars: when this is submitted for the final approval with the budget. Will we have the additional years?

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DTSD Webinars: Versus just 2526, planning on just the 2526. So now Mr. Frady and I did talk, and we haven't settled it yet. But we did think that, having a Quarterly review of the capital plan

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DTSD Webinars: at the General Services meeting might be a good idea, so that we can keep those things in mind.

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DTSD Webinars: We. We should just address that because the policy is 5 years

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DTSD Webinars: completely my fault. I missed that piece

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DTSD Webinars: we can probably base doesn't know if the full

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DTSD Webinars: document from debit par would have the additional. Yeah, we can. We can edit this. It does. I think it would be good for board members to be able just to see a couple of years out, because when we talk about not doing a transfer to the capital reserve fund in the next budget.

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DTSD Webinars: being able to see kind of what the anticipated expenses are going to be for capital projects in the future, and

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DTSD Webinars: how that works into the budget planning process would be helpful. So, and we could do that, so would it be obviously this year, and then would it be broken for each separate 5 years or kind of as a future? I think it just rolls. I just know the policy is shall include a minimum of 5 years capital maintenance growth projections.

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DTSD Webinars: And and we definitely have that in the tracker that has been created. Okay, we also.

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DTSD Webinars: And I know it's my fault for not reading that carefully. The

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DTSD Webinars: our thinking was that capital plan is also dynamic like, and and projecting more than a year out.

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DTSD Webinars: We don't want anybody to be like you said.

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DTSD Webinars: sure, when we make decisions, that or recommendations that maybe we shift something for priorities if something comes up that we weren't expecting. But that's

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DTSD Webinars: yeah. And also, just because, you know, there are things on here that I know we've talked about for the future, but that maybe aren't in this next fiscal year. The 3 22 turf, you know, for example, is one that

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DTSD Webinars: you know, just kind of

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DTSD Webinars: the larger expenses that can come up that you know we would want to look at, because it looks like there's going to be about

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DTSD Webinars: 2.6 million left in the Capital reserve fund

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DTSD Webinars: after this year. So kind of just getting an idea of what that looks like

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DTSD Webinars: future needs. Because, weren't there some

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DTSD Webinars: roofing things on some of the secondary buildings as well in the Multi-year plan that

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DTSD Webinars: yeah, they're out. We don't have a particular year for those, but just things that we're keeping an eye on. Okay.

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DTSD Webinars: we can make that adjustment.

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DTSD Webinars: And I believe the way the tracker is set up right now is it's it's a pretty solid 3 years out for for recommended, and then future items are one big category that would be.

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DTSD Webinars: or 5.

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DTSD Webinars: Is it okay to have it that way?

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DTSD Webinars: There's like a projected.

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DTSD Webinars: I think 3 years is fine, because 5 years is pretty. We can propose a policy change to bring it down to 3 years, because the process has shown us

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DTSD Webinars: we can be tighter, you know, in what we really need in within 3 years.

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DTSD Webinars: The only thing I would see is if you had a large. This is Mike Rizzo. If you had a large project that was over multiple years. And you're saying, Hey, I need to replace the roof. But I'm not going to do it all at one time. This is the cost for each year right? And then it at least gives us an idea of where the cost is are coming in any

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DTSD Webinars: cheer, right?

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DTSD Webinars: And obviously, now that the capital plan has been kind of reestablished, recreated for the future. We'll be able to see and look at it and work with it

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DTSD Webinars: earlier in the budget process.

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DTSD Webinars: But if there were something, or if there were to be something in the next few years, that's a larger item.

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DTSD Webinars: Not having seen it and been used to it. Could be a bit of a shock from the budget perspective. And and what we need, yeah.

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DTSD Webinars: anything else on capital plan?

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DTSD Webinars: I have one question. So our next finance meeting would be after we do the approvals.

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DTSD Webinars: Would you like me to share this in like superintendent update

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DTSD Webinars: for for the Board to be able to see the

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DTSD Webinars: at least 3 year and and future projections laid out for that June 9th Board meeting.

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DTSD Webinars: Yeah, if everyone disagrees with this, Jennifer runs, yes, okay, I think.

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DTSD Webinars: If we had that updated version of this attached to the next agenda when we approve the budget and then the board has that like in our brief or an update?

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DTSD Webinars: All right.

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DTSD Webinars: And the last item is contracts which

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DTSD Webinars: fortunately. Still, Dr. Winslow's office is responsible for, because there's an awful lot of them. But the comment that I will make is that people are our department heads are all getting ready and trying to get everything in front of the board for the 2526 school year. So that's why you're seeing so many at this time, and I don't think it's going to slow down until the end of the year.

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DTSD Webinars: And this is Mike Rizzo. When we see some of these newer contracts. They're just changing vendors correct. It seems like. Seems like an awful lot of new contracts. Some of them are consolidating things to like. We've had like an elevators aren't on this one. But that's an example I always like to use is that we had

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DTSD Webinars: elevator inspections from like 3 different companies for 3 different buildings. Why are we doing that? So that's been one of Mr. Freddy's things is to

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DTSD Webinars: consolidate vendors and also potentially have a new vendor? If he's getting a better price

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DTSD Webinars: right? And that's what it seemed like to me as I was reading through those I just wanted to make sure that I was reading it correctly. And and it's great examples are like the chiller maintenance that's

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DTSD Webinars: we've always had a chiller maintenance contract. This is just a new one with a new vendor. Okay.

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DTSD Webinars: excellent. Thank you.

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DTSD Webinars: Any other discussion on contracts.

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DTSD Webinars: Okay.

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DTSD Webinars: So now we move any other discussion. As far as new business goes.

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DTSD Webinars: Seems like there's none. Question what we have since only 5 20 on the capital plan. I know we had talked about after Debar had

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DTSD Webinars: done the presentation that they were going to look at athletic fields like, was there anything? Stand out there.

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DTSD Webinars: I mean, like major things just

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DTSD Webinars: in the back of our minds of no, nothing that we wouldn't be expecting. Okay. So like, we all kind of know in the back of our minds, that's 22. Field is coming. But nothing nothing bigger than that. Okay.

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DTSD Webinars: I mean the stadium, right? But right? But other than that, okay.

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DTSD Webinars: okay. So at this point I'll open it up for public comment.

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DTSD Webinars: is there anyone in the audience today that would like to comment?

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DTSD Webinars: I see none. Is there anyone online that would like to comment.

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DTSD Webinars: there are no attendees there. Okay.

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DTSD Webinars: So therefore, I move to Item 7, adjournment. Could I get a motion to adjourn the meeting so moved, Lindsey drew second. Jennifer Renz. Is there any discussion

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DTSD Webinars: all in favor? Aye, aye, meeting is adjourned at 5 24 pm.

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DTSD Webinars: Thank you.