EGG HARBOR CITY BOARD OF EDUCATION
REGULAR
MEETING
May 12,
2010
The regular meeting of the Egg Harbor City Board of Education was held on the above date at 7:00 p.m. at the Charles L. Spragg School, 601 Buffalo Avenue, Egg Harbor City, New Jersey, with President Stephen Bouchard opening the meeting, and board members Richard Dovey, Joseph Farnan and Jeanne Williams present. Also present were: Superintendent, John Gilly III; Business Administrator, Joseph Smurlo; Spragg Principal, Adrienne Shulby; Supervisor of Special Projects, Gina Forester; Rittenberg Principal, Jack Griffith; Board Solicitor, Rondald Sahli and Board Secretary, Marie Setterman.
Mr. Bouchard called the meeting to order at 7:10 p.m. with the following statement:
In compliance with the N.J.A.C. 5:18-3.15, in case of fire or other emergency, which should cause this facility to be evacuated, I direct your attention to the location of the exits in this facility. Also, there will be no smoking in this facility.
This is to advise those present at this meeting of the Board of Education of the Egg Harbor City School District, in the County of Atlantic, that adequate notice has been given of this meeting as required by the provisions of Chapter 231 of the Laws of 1975; that notice thereof has been forwarded for publication in the District official newspapers, posted in the Spragg and Rittenberg Schools, and forwarded to the Egg Harbor City Clerk within the time required by said Act.
Mr. Bouchard directed the secretary to enter this public announcement into the minutes of this meeting.
Mr. Bouchard called for the flag salute and roll call, which is reflected in the opening paragraph.
EXECUTIVE
SESSION
Upon a motion by Mrs. Williams, seconded by Mr. Farnan, and carried, the Board resolved to enter into executive session as follows:
Resolution of the Board of Education of the Egg Harbor City School District to permit discussion of subjects in closed sessions.
RESOLVED: At a public meeting of the Board of Education held on May 12, 2010 at 7:15 p.m. that pursuant to sections 7 and 8 of the “Open Public Meetings Act”, the following subjects be discussed in a session of the Board of Education closed to the public:
(1) Personnel
It is presently anticipated that the items mentioned in the Resolution can be
disclosed to the public when a decision is made upon the same, and in personnel matters, with the consent of the employee.
The Board returned from executive session at 8:15 p.m.
No comments.
No comments.
The Superintendent, Business Administrator, Supervisor of Special Projects and School Principals reported on the month April.
Mr. Gilly said
that the board is invited to visit the new school site on May 26th
at 4:30 p.m. He also said that the new
school will most likely not open in September but will open during the
teachers’ convention, the first week in November.
Mr. Smurlo said that he spoke to the solar consultant from Acadia and
they would like to present solar options to the board. He will get a date and
get back to the board.
Mrs. Forester, Mrs. Shulby and Mr. Griffith talked about their items that
are on tonight’s meeting agenda.
Upon a motion by Mr. Farnan, seconded by Mr. Dovey, the Board approved the following sets of minutes: April 28, 2010 regular and reorganization meetings.
(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved the Board Certification pursuant to N.J.A.C. 6A:23-2.11. The Egg Harbor City Board of Education certifies that as of 3/31/10 after review of the Board Secretary’s monthly financial report (Revenue and Appropriation sections) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(a)2-3 and there have been no changes in anticipated revenue sources and/or amounts so that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
1.
General Account - $779,872.04
2.
Capital Account - $0
3.
Food Service - $25,536.45
4.
Payroll Account – $558,510.13
(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board approved the budget transfer (Resolution #10-16) for the 2009-10 school year in accordance with N.J.A.C. 6:20-2:13 and Chapter 196 Laws of 1967, as follows: April 30, 2010 Fund 10 –$8,947.30 Fund 20 –$5403. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
The proposed budget includes programs and services in addition to Core Curriculum Contents Standards adopted by the State Board of Education. Information on this budget and the programs and services it provides is available from your local district.
BE IT RESOLVED to approve the 2010-2011 school district budget for submission to the County Office of Education as follows:
Budget
General Fund $7,814,438.00
Special Revenue Fund $1,546,342.00
Debt Service Fund $ 629,305.00
$9,990,085.00
BE IT FURTHER RESOLVED to acknowledge that the 2010-2011 budget as described above will result in the following:
General Tax Fund Levy $2,235,239.00
Debt
Service Tax Levy $ 120,461.00
$2,355,700.00
BE IT FURTHER RESOLVED that automatic tax levy cap adjustments have been applied to the 2010-2011 school budget.
BE IT FURTHER RESOLVED that the Egg Harbor City Board of Education establish a maximum of $20,000.00 in the general fund 2010-2011 budget, allotted for travel and travel related expenditures.
(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by Mrs. Williams, the Board authorized the
General Fund $2,235,239.00
Debt
Service Fund $120,461.00
$2,355,700.00
This is the 2010-11 budget set forth to the taxpayers with a $90,000.00 reduction from the City of Egg Harbor after the election.
And further approve the payment schedule as follows:
Debt Service:
$120,461.00 due July 15, 2010
General Fund:
$186,270.00 by July 30, 2010 $223,524.00 by January 21, 2011
$186,270.00 by August 31, 2010 $223,524.00 by February 28, 2011
$186,270.00 by September 30, 2010 $223,524.00 by March 31, 2011
$186,270.00 by October 29, 2010 $223,524.00 by April 29, 2011
$186,270.00 by November 30, 2010 $223,523.50 by May 31, 2011
$186,269.50 by December 31, 2010
Total General Fund Levy: $2,235,239.00
(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
FACILITIES
Upon a motion by Mrs. Williams, seconded by Mr. Farnan, the Board approved the use of facilities by the Humane Society for the 2010-11 school year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
INSURANCE
Upon a motion by Mrs. Williams, seconded by Mr. Farnan, the Board approved Resolution # 10-17 appointing Mary R. Barry of the Inland Agency and Dennis M. Brown of Glenn Insurance, Inc. as Co-Risk Management Consultants for the 2010-2011 school year, and approval of an agreement authorizing compensation at an assessment not to exceed 3% total of the Atlantic and Cape May Counties School Business Officials Joint Insurance Fund’s assessment for the Egg Harbor City School District. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
MISCELLANEOUS
Upon a motion by Mrs. Williams, seconded by Mr. Farnan, the Board approved the submission of the Comprehensive Equity Plan Annual Statement of Assurance for the 2010-2011 school year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Farnan, the Board approved a contract with Public Consulting Group to provide a Child Study Team software program (Easy IEP) to the district for three years beginning July 1, 2010 through June 30, 2013 at a cost of $7,500.00 for year one and $4,500 per year for each year after. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board ratified and affirmed military leave covered by statute for Brian Konowitz, FDR instructor from 5/12/10 through 6/4/10. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board ratified and affirmed the extension of leave for Darlene Martin through 6/30/10. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved the renewal of staff contracts for the 2010-2011 school year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved the revised date of retirement for Janet May, Accounting/Payroll Specialist, from 9/1/10 to 8/1/10. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved the leave of absence for Tara Macchione, CLS teacher from 6/4/10 through 6/30/10. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded
by Mr. Dovey, the Board approved the appointment of substitutes for the 2009-2010 school year
1. Teacher
Substitutes
Daily
rate: 1) Atl. Co. Sub. Cert. w/60
credits + - $65.00; 2) Atl. Co. Sub w/BA
- $70.00; 3) NJ Teach. Cert - $75.00
1) Otressa Grayson Co. Sub. Cert.
(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved the appointment of Marie Hunter as Accounting/Payroll Specialist for the 2010-2011 school year at the annual salary of $43,000, prorated to the start date of 7/6/10. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded
by Mr. Dovey, the Board approved the posting for the following
Special Education Extended School Year Program positions (July 6, 2010 to July
30, 2010), at the contractual rate:
· Special Education Instructors 6 up to 90 hours each
· Classroom Aides 2 up to 80 hours each.
· Nurse 1 up to 90 hours
(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded
by Mr. Dovey, the Board approved the posting for the
following positions for the 2010-2011 school year:
· CLS Physical Education Teacher
· CLS Special Education Teacher
(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved the posting for 14 School Management Team members (7 CLS and 7 FDR) for the summer of 2010 not to exceed 10 hours each at the contractual rate funded by the FY10 NCLB Grant, Title I funds. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded
by Mr. Dovey, the Board approved the posting for the following 21st Century
Community Learning Center Summer Camp positions from 7/6/10 until 7/30/10
funded by the FY’10 21st CCLC Grant.
· 4 teachers at 90 hours
· 1 teacher at 54 hours.
· 1 nurse at 22.5 hours
(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved the posting for substitute teachers, custodians, teachers aides and secretaries for the 2010-2011 school year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved the posting for 10 anticipated instructional staff to participate as instructors in the Early Intervention Summer Reading program (grades K-3) from July 6, 2010 to July 30, 2010 for a total of 90 hours each at the contractual rate funded by Supplemental Funds to the FY 10 Reading First Grant. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Farnan, seconded by Mr. Dovey, the Board approved the appointment of the EHC Board’s negotiation committee: Scott Senn and Lloyd Wimberg (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
STUDENT ITEMS
Upon a motion by Mr. Dovey, seconded by
Mr. Farnan, the Board approved a field trip for the 2009-2010 school year as
follows:
1st Grade to Paws Farm, Mt. Laurel, NJ, 6/17/10. Admission paid for by students. Transportation funded by PTO. (Roll call: Mr. Dovey-yes; Mr. Farnan-recuse; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by
Mr. Farnan, the Board approved a field trip for the 2009-2010 school year as
follows:
5th grade to AtlantiCare’s Healthy Schools Celebration, Spontaneous Sports, Egg Harbor Township, NJ on Tuesday, May 25, 2010. Admission and transportation funded by AtlantiCare. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by
Mr. Farnan, the Board approved a field trip for the 2009-2010 school year as
follows:
FDR Honor roll students to Regal Movie Theatre, Mays Landing, NJ on May 14, 2010. Admission and transportation funded by the Municipal Alliance. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
PROGRAMS
Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the operation of the Special Education Extended School Year Program from 7/6/10 to 7/30/10. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the acceptance of the Fresh Fruit & Vegetable Grant Program for the 2010-2011 school year. Award amount based on student enrollment. $14,337.81 (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon
a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved Stockton college students
as follows:
Kelly Smart, Introductory Fieldwork, 80 hours 5/17/10-6/17/10
John Murray, Ed. Psych, 40 hours, 5/17/10-6/17/10
(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved submission of the FY’ 10 Reading First Supplemental Funds Grant application for a total allocation of $70,000. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved operation of the Early Intervention Reading Program from 7/6/10 to 7/30/10. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved submission of the FY’ 11 NJ Learn and Serve Grant application for a total allocation of $14,000. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved acceptance of the NJ Department of Education’s Coordinated School Health Grant for a total amount up to $10,000. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mrs. Williams-yes; Mr. Bouchard-yes)
Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved Stockton College student, Rachael Bey Burghart, to observe in the Charles L. Spragg Elementary School for a period of no more than four hours as part of the newly-required precertification program for potential alternate route teachers.
Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved to have the administration as they deem appropriate apply for the federal Race to the Top Grant with the NJ Department of Education. The four year grant will fund activities that support: Standards and Assessment, Data Systems to Support Instruction, Develop Outstanding Teachers and Leaders, and Turning Around Struggling Schools. If awarded, funding will based upon Title I and Title I ARRA formulas. (Roll Call: Mr. Dovey-yes; Mr. Farnan-abstain; Mrs. Williams-yes; Mr. Bouchard-abstain)
Professional development activities have been recommended by building Principals, approved by the Supervisor of Special Projects and the Superintendent as directly related to the fulfillment of individual professional improvement plans and/or required by the New Jersey Department of Education, No Child Left Behind legislation (NCLB), local student Individual Education Plans, or entitlement/discretionary grants. Adequate funds have been appropriated.
None to be approved.
NEW BUSINESS
None.
OPEN TO THE PUBLIC
Mr. Griffith reminded the Board to RSVP regarding the invitation to the 8th Grade dinner Dance at the Tuscany House on June 11 from 6:00 to 10:00 p.m.
Mr. Gilly said that Board pictures will be taken before the June 9th board meeting if everyone is present. He also noted that the retirees will be invited to receive their gift of appreciation.
District dates of interest for the upcoming month:
May 31 Memorial Day (bldgs. closed)
June 9 Regular Board Meeting
June 11 8th
Grade Dinner Dance (Tuscany House)
June
23 8th Grade Commencement Ceremony
June 24 Last
School Day for Students
June 28 Last
Day Staff
ADJOURNMENT
There being no further business, upon a motion by Mr. Dovey, seconded by Mr. Farnan, and carried unanimously, the Board adjourned the meeting at 8:50 p.m.
Respectfully submitted,