EGG HARBOR CITY BOARD OF EDUCATION

REGULAR MEETING   

October 8, 2008

 

The regular meeting of the Egg Harbor City Board of Education was held on the above date at 7:00 p.m. at the Charles L. Spragg School, 601 Buffalo Avenue, Egg Harbor City, New Jersey, with President Stephen Bouchard opening the meeting, and board members  Rick Dovey, Joseph Farnan, E. Daniel McGinnis, Jeanne Williams and Lloyd Wimberg present.  Also present were: Superintendent, John Gilly III; Business Administrator, Joseph Smurlo; Board Secretary, Marie Setterman; Board Solicitor, Ron Sahli; Supervisor of Special Projects, Gina Forester; Spragg Principal, Adrienne Shulby; and, Rittenberg Principal, Jack Griffith.

 

Mr. Bouchard called the meeting to order at 7:00 p.m. with the following statement:

In compliance with the N.J.A.C. 5:18-3.15, in case of fire or other emergency, which should cause this facility to be evacuated, I direct your attention to the location of the exits in this facility.  Also, there will be no smoking in this facility.

This is to advise those present at this meeting of the Board of Education of the Egg Harbor City School District, in the County of Atlantic, that adequate notice has been given of this meeting as required by the provisions of Chapter 231 of the Laws of 1975; that notice thereof has been forwarded for publication in the District official newspapers, posted in the Spragg and Rittenberg Schools, and forwarded to the Egg Harbor City Clerk within the time required by said Act.

 

Mr. Bouchard directed the secretary to enter this public announcement into the minutes of this meeting.

 

Mr. Bouchard called for the flag salute and roll call, which is reflected in the opening paragraph.

 

SPECIAL PRESENTATIONS

 

Mr. Gilly distributed the District Incident Category Details report  listing the annual 2007-2008 Violence, Vandalism and Substance Abuse.

 

Mrs. Shulby reported on the 2007-2008 Violence, Vandalism and Substance Abuse  in the Spragg Elementary School.  There were five incidents which included two fights, one threat and two weapons offenses.

 

Mr. Griffith reported on the 2007-2008 Violence, Vandalism and Substance Abuse  in the Rittenberg Middle School.   There were four incidents which included two fights, one possession of weapon and one substance abuse offenses.

 

Mr. Wimberg left the meeting at 7:10 p.m.

 

Mrs. Shulby, Mr. Griffith and Mrs. Forester provided the Board with a Power Point presentation and discussion of the 2007-2008 school year NJ ASK assessment results. 

 

 

OPEN TO THE PUBLIC

 

There were no public comments.

 

 

MONTHLY REPORTS

 

The following monthly reports were received in the Board packets:  Superintendent Report, Principals’ Report

 

Mr. Gilly updated the Board on the Spragg and Rittenberg construction projects.

 

Mr. Smurlo explained transportation and facilities agenda items to be approved at tonight’s meeting.  He also said that the 2007-2008 financial audit was complete and that there were no major findings.

 

Mrs. Forester talked about the State requirement of a plan to expand the preschool program for three and four year old students of all DFG A (District Factor Group A) districts.  The plan is due by November 14th.  She added that our plan will require additional teaching and support staff as well as the possible hiring of an assistant curriculum coordinator, all of which would be funded by preschool expansion funds.  Mrs. Shulby agreed and added that we currently have a fantastic preschool program consisting of two full day preschool classes and one preschool disabled class which are all full. 

 

Mr. Griffith said that he will be asking for approval of the posting of two additional  pm afterschool positions this evening.  The duty consists of ten minutes each per day to keep the students safe.

                                                                                                 

 

BOARD MINUTES

 

Upon a motion by Mr. Farnan, seconded by Mr. Dovey, the Board approved the following sets of minutes:

1.                  September 10, 2008   Regular                           

2.                  September 10, 2008   Executive                        

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

FINANCIAL ITEMS

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the Board Secretary’s Report and the Treasurer’s Report for August 2008 (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the Board Certification pursuant to N.J.A.C. 6A:23-2.11 The Egg Harbor City Board of Education certifies that as of 9/30/08 after review of the Board Secretary’s monthly financial report (Revenue and Appropriation sections) and upon consultation with the appropriate district officials that to the best of our knowledge no major account or fund has been over-expended in violation of N.J.A.C. 6A:23-2.11(a)2-3 and there have been no changes in anticipated revenue sources and/or amounts so that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the September 2008 Bill List as follows:

1.                  General Account - $909,727.05

2.                  Capital Account -  $0

3.                  Food Service -       $

4.                  Payroll Account – $505,055.24

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Williams, seconded by Mr. Dovey, the Board approved the  Budget transfer (Resolution #09-02) for the 2008-09 school year in accordance with N.J.A.C. 6:20-2:13 and Chapter 196 Laws of 1967, as follows:  September 30, 2008   Fund 10 – $1,304.04

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

           

 

FACILITIES

 

Upon a motion by Mr. McGinnis, seconded by Mr. Farnan, the Board approved the use of facilities by Evolution Winterguard for the 2008-09 school year, pending receipt of insurance certificate.  (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. McGinnis, seconded by Mr. Farnan, the Board approved the use of facilities by the Wimberg Family Foundation sponsoring the Egg Harbor City Men’s Basketball League for the 2008-2009 school year, pending receipt of insurance certificate.  (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. McGinnis, seconded by Mr. Farnan, the Board approved the agreement with Atlantic/Cumberland Chapter, American Red Cross for the use of facilities as a mass care shelter in an emergency situation for the 2008-2009 school year, subject to proper documentation as required by Policy 7150. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

TRANSPORTATION

 

Upon a motion by Mrs. Williams, seconded by Mr. McGinnis, the Board ratified and affirmed the transportation contract with the Greater Egg Harbor Regional High School District to provide transportation between home and school for 16 students during the 2008-09 school year at a cost of $38, 712.60 annually. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Williams, seconded by Mr. McGinnis, the Board ratified and affirmed the transportation contract with the Atlantic County Special Services School District to provide transportation to the 2008 Extended School Year Program for 7 students, State ID #s; 5063765312, 7392060119, 7277897191, 9349481559,8789636238, 3976051086, and 11290199215, at a total cost of $15,630.00.  (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Williams, seconded by Mr. McGinnis, the Board ratified and affirmed the transportation contract with the Greater Egg Harbor Regional High School District to provide transportation for special education student #3487800537 to Archway Programs, Atco Campus during the 2008-09 school year at a cost of $32,838.55 annually. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mrs. Williams, seconded by Mr. McGinnis, the Board ratified and affirmed the transportation contract with the Greater Egg Harbor Regional High School District to provide transportation for a homeless student from the Atlantic City Rescue Mission in Atlantic City to the Spragg School during the 2008-09 school year at a cost of $60 per day. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

MISCELLANEOUS

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board accepted the donation from Charles Braun of the Crusaders Youth Athletic Association of a Pepsi Indoor LED Multi-Sport Scoreboard valued at $2850.00.  (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, the Board approved the Right of Way Easement in accordance with Appendix B of the Atlantic County Land Development Standards in relation to the conditional approval of the land development application for the new middle school by the Atlantic County Department of Regional Planning and Development. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-abstain; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

PERSONNEL

 

Upon a motion by Mr. Farnan, seconded by Mr. Dovey, the Board accepted the letter of resignation from Carol Berenato, District Substitute Call Person, dated 9/26/08 and effective upon successful replacement of the position.            (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)      

 

Upon a motion by Mr. Farnan, seconded by Mr. Dovey, the Board approved the appointment of substitutes for the 2008-2009 school year:

Teacher Substitutes

Daily rate:   1) Atl. Co. Sub. Cert. w/60 credits + - $65.00; 2) Atl. Co. Sub w/BA - $70.00;  3) NJ Teach. Cert - $75.00

            Donna Heffley                Co. Sub. Cert.

            Glenn Paine                     Teach. Cert.

            Lisa Hostettler                 Co. Sub. Cert.

            Helena Makar                  Co. Sub. Cert. (pend. receipt                                                          of completed appl.)

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

                                               

Upon a motion by Mr. Farnan, seconded by Mr. Dovey, the Board approved the appointment of Spragg extra-curricular activity/coaching position for the 2008-2009 school year at the contractual rate as follows:

Wee Deliver                Susan Lorenzini

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Farnan, seconded by Mr. Dovey, the Board approved the authorization for the Superintendent to fill the anticipated 7th grade language arts literacy position for the 2008-2009 school year subject to Board ratification on November 12, 2008. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Farnan, seconded by Mr. Dovey, the Board approved the posting for District Substitute Call Person for the 2008-2009 school year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Farnan, seconded by Mr. Dovey, the Board approved the posting of two (2) PM Duty Teachers at the Rittenberg School. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

STUDENT ITEMS

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the field trip for the 2008-2009 school year as follows: Multi-grade FDR students to Atlantic County Institute of Technology on October 22, 2008. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the field trip for the 2008-2009 school year as follows:  First grade and Mrs. Bass’  students to Butterhof’s Farm on October 23, 2008.  Admission co-funded by EHC Education Foundation and students.  Transportation funded by the EHC Education Foundation. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the field trip for the 2008-2009 school year as follows: New Horizon 5th grade students to Butterhof’s Farm on October 29, 2008,  Admission co-funded by Municipal Alliance and students.  Transportation funded by the Municipal Alliance. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

PROGRAMS

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the Source 4 Teachers substitute list dated September 2008. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)                                                                        
Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the Student Teacher Fieldwork Agreement with Richard Stockton College of New Jersey for the 2008-2009 school year. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the tuition contract with  Archway Programs, Atco Campus to provide an educational program for special education student #3487800537 during the 2008-09 school year at a cost of $32,220.00 annually. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved Stockton College Speech and Language Volunteers/ Service Learning students at the Charles L. Spragg and Fanny D. Rittenberg Schools during the 2008-2009 school year, as follows:

Nikole Haaf

Leighann Lorusso

Alicia Kelly

Nicole Shutman

Jaime Heller

Jacqueline George

Corrine Cribbs

Jessica Zivi

Kimberly Picone (2nd yr.)

Alisha Harron

Desiree D’Agostino

Alison Farinaccio

Laura Calabrese (2nd yr)

Ianthe Andree

(Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board accepted the Rittenberg Math Professional Learning Community Grant in the amount of $25,000, funded by the Center for Teaching and Learning. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

Upon a motion by Mr. Dovey, seconded by Mr. Farnan, the Board approved the submission of the Rittenberg Social Norms Project grant in the amount of $2500. (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

 

PROFESSIONAL DEVELOPMENT

 

Professional development activities have been recommended by building Principals, approved by the Supervisor of Special Projects and the Superintendent as directly related to the fulfillment of individual professional improvement plans and/or required by the New Jersey Department of Education, No Child Left Behind legislation (NCLB), local student Individual Education Plans, or entitlement/discretionary grants.  Adequate funds have been appropriated.

 

Upon a motion by Mr. Wimberg, seconded by Mr. Farnan, the Board approved Professional Development Workshops (October and November) for the 2008-2009 school year.  (Roll call: Mr. Dovey-recuse; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

POLICIES/REGULATIONS

 

Upon a motion by Mr. McGinnis, seconded by Mr. Dovey, the Board approved the First Reading of revised Policy 3030 – State and Federal Grants (Roll call: Mr. Dovey-yes; Mr. Farnan-yes; Mr. McGinnis-yes; Mrs. Williams-yes; Mr. Bouchard-yes)

 

 

INFORMATIONAL ITEMS

The Board received the following informational items:

o   District Mentoring Plan 2008-2011 approval letter   

o   Picturing America Grant award letter

o   Letter to City Administrator and Council regarding middle school ordinance

o   Report on an Application for Public Development from NJ Pinelands Commission

 

 

OPEN TO THE PUBLIC

 

Mrs. Galloway asked how the state can give the district the Notice to Proceed when the Pinelands application was not approved/applied for.   Mr. Sahli said it seemed to be a misinterpretation of the law.

 

 

CALENDAR DATES

District dates of interest for the upcoming month:

October                    13           Columbus Day (Bldgs. Closed)

October                    28-30      NJSBA 2008 Annual Workshop

November                6, 7         NJEA Convention (Bldgs. Closed)

November                10, 11     Veterans’ Day (Bldgs. Closed)

November                12           Regular Board of Education Meeting

November                27, 28     Thanksgiving Recess (Bldgs. Closed)

 

 

EXECUTIVE SESSION

 

Upon a motion by Mr. Farnan, seconded by Mrs. Williams, and carried, the Board resolved to enter into executive session as follows:

Resolution of the Board of Education of the Egg Harbor City School District to permit discussion of subjects in closed sessions.

RESOLVED: At a public meeting of the Board of Education held on October 8, 2008 at 8:05 p.m. that pursuant to sections 7 and 8 of the “Open Public Meetings Act”, the following subjects be discussed in a session of the Board of Education closed to the public:

(1)   Facilities

It is presently anticipated that the items mentioned in the Resolution can be

disclosed to the public when a decision is made upon the same, and in personnel matters, with the consent of the employee.

 

The Board returned from executive session at 8:12 p.m.

 

 

ADJOURNMENT

 

There being no further business, upon a motion by Mr. Dovey, seconded by Mrs. Williams, and carried unanimously, the Board adjourned the meeting at 8:14 p.m.

 

Respectfully submitted,

 

 

 

 

E. Marie Setterman

Board Secretary