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DTSD Webinars: I'd like to call the March 11, 2,024. Meeting of the Dairy Township School District Board of Directors to order and announce that this meeting is being live, streamed, and audio recorded. This meeting is being conducted both in person and virtually, and I would like to request for Board members to please state your name when speaking. This is Ag. Roll call, please, Mr. Bennett. Here, Mr. Here, Dr. Mccarver, here Mrs. Renz, here Mr. Rizzo. Here.

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DTSD Webinars: Ms. Ron Burger, here, Mrs. Royo, here, Mrs. Schmidt, here 9 present.

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DTSD Webinars: Thank you. Please rise if you're able, and join me for the pledge of allegiance.

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DTSD Webinars: and we each be the bar of the United States Department. which stands one nation under God.

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DTSD Webinars: May I please have a motion to approve the march 11 to 2,024 board of directors meeting agenda. So move. Jennifer runs second.

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DTSD Webinars: This is a standard voice. Vote all those in favor, please say, aye, aye, any opposed say no agenda is approved moving on to information and proposals. First up this evening we have a presentation from Crabtree Vorba on associates. So I would like to invite Mr. Colstock to the microphone.

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DTSD Webinars: That may be the quickest board meeting that I've been introduced for a presentation. I appreciate that.

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DTSD Webinars: So with this month's presentation

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DTSD Webinars: we're going to.

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DTSD Webinars: We're gonna look at the district administration program. We went through a similar exercise like we did with the educational program for the school. So what we can do is compare and contrast a potential new district administration, office included in this project and then compare it to the spaces that you have in the Granada Building.

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DTSD Webinars: Then I wanna show you how we've been developing the educational specifications. Further, we actually have some drawings that we've put together as we are waiting for the civil engineer to bring back the site survey so that we can design the entire building.

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DTSD Webinars: We're designing the building from the inside out. So we're starting with classroom layouts, and we're gonna go through about 3 rounds with the administration on review of different classrooms and different departments.

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DTSD Webinars: So, as I mentioned, we went through a very similar

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DTSD Webinars: program exercise with the administrative offices, where we talked to the administration, and we looked at some of the deficiencies of the existing spaces, then also looked at what works with your current spaces. So we put this spreadsheet just like the educational program together, that this first column that shaded in the gray is what you currently have.

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DTSD Webinars: we were. We went through an exercise with reviewing the drawings that we had, but then also comparing

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DTSD Webinars: the takeoffs that the administration that they did on the square footages of the of these offices in your admin

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DTSD Webinars: space, and then reviewed those with the Administration to determine what are appropriate sized offices, trying to standardize the size of the offices depending on the positions, and then do a comparison of the overall square footage of your existing admin

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DTSD Webinars: offices. And then a proposed.

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DTSD Webinars: and there was only about a 3,000 square foot difference. And one of the reasons is we feel that in a a proposed

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DTSD Webinars: new administration

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DTSD Webinars: office that you could have a more efficient layouts where there isn't as much

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DTSD Webinars: wasted space that you currently have in the Granada building. Our evaluation. What we do is when we build that educational program. Those square footages were just for the classrooms.

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DTSD Webinars: So the way that we arrive at a total building square footage, you know, things like additional storage rooms, mechanical rooms, hallways, corridors, things like that. We had a grossing factor to it.

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DTSD Webinars: So an industry standard is anywhere between 1.4 to 1.6 multiplier on top of your educational program spaces. So that's how we came up with that building square footage for the school.

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DTSD Webinars: We did the same. We applied that same grossing factor or similar grossing factor to the administration spaces.

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DTSD Webinars: and we came up at about 30,000 square feet that you would need for a new District administration office.

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DTSD Webinars: Then what we did was we. We did some reverse engineering

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DTSD Webinars: of your current administrative administrative spaces.

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DTSD Webinars: and

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DTSD Webinars: if our calculations are correct, and we're going to go through an exercise to double check the square footages of your current Admin.

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DTSD Webinars: we came up with a grossing factor of 2 2.3.

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DTSD Webinars: So we feel that in a new build or renovating renovating potentially the Ecc into administrative offices

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DTSD Webinars: that we could come up with a more efficient layout of of square footage.

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DTSD Webinars: So to do, a comparison of what 30,000 square feet looks like within the Ecc.

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DTSD Webinars: It is essentially all of the first floor. minus the gymnasium and the mechanical support spaces.

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DTSD Webinars: So one of the options that we're gonna look at once. We start to get into a little bit more design of the entire building

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DTSD Webinars: is putting these administrative spaces into the existing Ecc footprint.

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DTSD Webinars: So to give you an update on the educational specifications that we've been working on.

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DTSD Webinars: If you recall, we went through the workshop with the faculty we talked about what are, you know good design principles when designing academic spaces, and they wanted to hear back from your faculty on what they feel is appropriate and necessary to make their classroom spaces, work and function. And if you recall the faculty, put these diagrams together, and we talked about

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DTSD Webinars: the campfire space and the cave spaces and the watering holes.

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DTSD Webinars: So what we've been doing is we've been taking your faculty's layouts, these conceptual layouts of the classrooms and developing

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DTSD Webinars: interior classroom layouts from that. So you can see there's the isometric view in the top right hand corner, then the floor plans. This is very conceptual.

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DTSD Webinars: So what we did was we developed several floor plans on the K 2,

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DTSD Webinars: and then also the 3 5 grade levels.

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DTSD Webinars: And then we reviewed these with the Administration and went back to them and said, Okay, based upon this exercise. This is what a potential classroom layout would look like.

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DTSD Webinars: So let's dissect this. And what do you think works. What do you think doesn't work? Got some feedback from the administration?

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DTSD Webinars: And

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DTSD Webinars: we're we're we're currently developing kind of like a hybrid option based upon the feedback of the Administration gave us. We have a meeting later this week

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DTSD Webinars: we're going to review a revised K. 2 and a revised 3 5. We're also going to be looking at

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DTSD Webinars: art Steam

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DTSD Webinars: media Center and special education this week as well with the Administration.

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DTSD Webinars: So just to kind of give you a little bit of a flavor of what some of these layouts look like. So there were for K. 2. There were 2 options for 3, 5. There was also 2 options.

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DTSD Webinars: So

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DTSD Webinars: the faculty they were looking at, putting the classrooms in pairs

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DTSD Webinars: so that each classroom would have its own toilet room. That's not just for kindergarten, but it's also for first and second grade. So we wanna locate those toilet rooms and keep the plumbing adjacent to each other. So that's that space that is in between the 2 classrooms. On the bottom.

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DTSD Webinars: on the bottom section of of of where the 2 classrooms are located.

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DTSD Webinars: Then this group. What they did was they took They took

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DTSD Webinars: the space left over, and then they created. They created a

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DTSD Webinars: like a small group like de-escalation type of space that could be also used for for for a cave space

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DTSD Webinars: this group.

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DTSD Webinars: What they did was they developed a partition in that space that could

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DTSD Webinars: close and open. And then 2 classrooms could kind of share resources.

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DTSD Webinars: There's also a lot of discussion about where to put the cubbies, and where to put the classroom entrance in relationship to the instructional wall.

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DTSD Webinars: There was some discussion about area rugs.

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DTSD Webinars: K, 2 liked tables rather than desks.

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DTSD Webinars: Think that's pretty standard. And there was also some talk with this group that

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DTSD Webinars: could there be a way to move students out into the

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DTSD Webinars: out into the corridor space as breakout, flexible area. So it's not just creating those zones for the watering holes inside the classroom.

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DTSD Webinars: but also being a breakout and have a visual to those students. Or maybe if there's an aid that wants to take one or a couple of students out into the corridor that we're designing the corridor, not just for circulation and getting from one classroom to another, but it's also some type of educational space as well.

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DTSD Webinars: So this was the. This was the third and fifth grade.

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DTSD Webinars: concepts, diagrams.

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DTSD Webinars: And this group. the Administration had some

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DTSD Webinars: pretty good feedback with with this layout.

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DTSD Webinars: And

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DTSD Webinars: what this group looked at. If you can see where the red and the blue is shaded. So they were developing like a watering hole space in that yeah U-shaped configuration of the cubbies.

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DTSD Webinars: and then on the other side of it there maybe be like a half high wall that could create, like more of a calming corner, a cave space for the students. Administration wasn't sure about having the cubbies in that use space zone and maybe prefer to put it on the south wall.

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DTSD Webinars: But you'll see that, you know through the through the architecture, starting to create some of these different zones within the classroom, not just the furniture, but some type of architecture as well that you have. You know your your lecture space where a teacher is giving instruction to a students, but then also some of the breakout spaces for individuals and for small groups.

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DTSD Webinars: One of the things that we did talk about is operable. A lot of operable partitions.

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DTSD Webinars: We are scheduled to take some faculty to one of the elementary schools that the Administration visited, and

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DTSD Webinars: they have breakout spaces in the corridor. They also have the operable partitions. One of the things that we want to make sure is that when the faculty are giving us ideas, and these are great ideas.

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DTSD Webinars: But will you actually utilize it. Are you going to spend all of this money to put in like this operable wall? But will the teachers

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DTSD Webinars: ever open it up and share resources and bring students together.

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DTSD Webinars: So we're gonna take them to a school where

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DTSD Webinars: this is talking to the teachers at the school, some of them in their old school.

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DTSD Webinars: They were bringing 2 classes together. and you'd get a couple of teachers that did a lot of collaboration.

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DTSD Webinars: And so with the new school. When they moved into the new addition, they would still pair those teachers together. and we talked to some of them. And they're like, you know what we haven't. We've been in here now for

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DTSD Webinars: 6, 7 years, and we've never. We've never gone back to opening that wall and bringing our classes together. There's other ways that we that we're doing it now.

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DTSD Webinars: So we want them to kind of see some of these ideas being applied to nearby schools, and then just kind of pick their brain again like, Are you sure this was a direction that you wanted to head with this design?

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DTSD Webinars: So this was this was another option that did have the operable wall

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DTSD Webinars: shared at the back of the classroom.

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DTSD Webinars:  for for the second, third, and fifth grade group.

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DTSD Webinars: So some of the next steps. We're going to continue, as I, as I mentioned, to do, the evaluation of your existing

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DTSD Webinars: District Administrative office compared to a proposed to make sure that we have the correct square footage. We're going to keep developing these interior layouts for the educational specifications

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DTSD Webinars: following

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DTSD Webinars: art, steam, library and special education. The next round is the music department. So it's band orchestra, music classroom.

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DTSD Webinars: Then when we get

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DTSD Webinars: the civil engineer's site survey back and we understand all the existing conditions. On the site. We have a lot more detail. We're gonna start developing a conceptual design.

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DTSD Webinars: probably develop a couple of conceptual options on how the building is organized, how it's laid on the site.

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DTSD Webinars: We'll also be consulting with your newly contracted construction manager to talk about some construction phasing ideas, understanding that

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DTSD Webinars: students still have to be

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DTSD Webinars: in the building on site. It's gonna be a very complex phasing. For this project. Get some input from them.

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DTSD Webinars: And based upon those conceptual designs.

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DTSD Webinars: and any options will have the administration. Then select one depending on, you know, their preferences, and which ones they think

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DTSD Webinars: fit their vision. So we're looking at, you know. finishing that sometime in late spring, early summer.

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DTSD Webinars: So any questions?

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DTSD Webinars: Okay. yep, thank you.

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DTSD Webinars: See you next month. Thank you. Thank you.

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DTSD Webinars: Our next presentation is going to be regarding our laurelife services. So

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DTSD Webinars: we have. Kirsten, Sherick and Angie, persing from our Special Education Department here to present for that.

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DTSD Webinars: Good evening, everybody.

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DTSD Webinars: So we're going to share a little bit of background information on mental health needs and specifically how that impacts special education. And then we're going to go into some information about what we're doing this year and what we're proposing for next school year.

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DTSD Webinars: So when we think about mental health needs in the educational setting. There's been an increase over the past several years. Everywhere we are not immune from that. We see that in our district as well.

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DTSD Webinars: You can see an impact on academic as well as social and emotional progress with students for special education. This can cause an increase in the cost of outside placements which I'm going to talk about a little later.

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DTSD Webinars: and when we have students in outside placements

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DTSD Webinars: that can be a challenge to have them return to district with the level of supports that they need to be successful when they return. Another need that we find, then, our academic gaps following a placement out of district when they return to our district.

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DTSD Webinars: So when we think about special education specifically, we follow the individuals with Disabilities Act idea which is Federal law.

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DTSD Webinars: and that requires districts to provide a free, appropriate public education, or often known as fape to eligible students.

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DTSD Webinars: Fape includes access to related services to address barriers that impact education

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DTSD Webinars: students, ability to access. So one of those related services can be mental health needs that can be considered a barrier.

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DTSD Webinars: So part of the Iep team.

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DTSD Webinars: part of what they have to consider is if those mental health needs are impacting the students ability to make progress.

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DTSD Webinars: So if the students not able to make progress with the existing supports within the district, that's when we may need to look beyond the district for a program that can provide that level of support. And within special education, there's what's known as a continuum of services. So that is something that we do utilize on a minimal basis. But we do have students that access programs outside of our district to best meet their needs. So sometimes those needs could be mental health or or other needs as well.

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DTSD Webinars: But as a result those continuum options can be very costly.

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DTSD Webinars: So when we look at Laura, life, which is a program we brought brought into the district this year. It uses a trauma-informed care model.

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DTSD Webinars: It serves students who have experienced trauma or exhibit emotional and behavioral difficulties. It can be used for both regular education and special education. We brought it here primarily for students receiving special education services, but it has been utilized for regular education as well.

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DTSD Webinars: A pro of it is that it's obviously here in your students are kept in their neighborhood school, and so can stay within district, and it uses a therapeutic approach involving both group and individual therapy.

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DTSD Webinars: It can also provide family support. So

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DTSD Webinars: it supports students, but can also make home visits, go into the home, set up additional family meetings to provide any supports that are needed beyond the student.

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DTSD Webinars: So Laura, life has 2 program models. This year we're using the classroom transition model, and they both follow a therapeutic approach. But the classroom transition model is a dedicated classroom, and we have one this year currently in the elementary school with 4 dedicated staff that can have up to 10 students. The other model is a school-based services model, where they provide a one or 2 person model. And I'm gonna go into a little more on the next slide. I believe.

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DTSD Webinars: So this year we have the elementary transition model classroom. It's for grades 4 to 6. But it is housed in our elementary school.

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DTSD Webinars: With that program we have a certified teacher. We have a behavior coach, we have a transition coordinator and then a master's level therapists. So this year we could have up to 10 we have had a total of 9 students, not exactly at the same time. But 9 students have access this program to date. And then an additional 5 students have access therapy outside of the program. But within our in our building.

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DTSD Webinars: So for next year, what we're looking to do and what we'd like to propose is that we continue with the transition model for grades 4. Through 6. We still are finding a need in those grades. And so that would continue the program that we have in place currently with the same 4 staff members.

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DTSD Webinars: And then what we are proposing, we do as we need to build in support for students that are moving up to middle school, and also for students that we currently have in middle school and high school that are showing a need for mental health supports. We would like to propose that we add the school-based services for middle and high School at the middle school level that would

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DTSD Webinars: involve a behavior coach as well as a therapist, so the therapist would be able to provide both group and individual therapy. The behavior coach would be there for any behaviors that arise to help implement

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DTSD Webinars: positive behavior, support plans and provide those antecedent strategies so that we can be responsive to behavior before it occurs as well assigned to the High School, and

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DTSD Webinars: those folks would be working with our emotional support classroom in both the middle school and the high School, but they would be able to support students beyond that classroom as well.

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DTSD Webinars: So at the elementary, the therapist, as I said, we have that in place this year, but they can work with a few students outside of that classroom, so just to show some of the other supports that they can provide, and then at the secondary level, because it's set up differently than elementary. Each therapist can work with up to 30 students.

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DTSD Webinars: So we're proposing we have a middle school therapist and a high school therapist. And those students can be students that receive special education, or they could be students that are receiving regular education, but require those supports

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DTSD Webinars: this outlines the cost. We are currently have the elementary model in place. The cost has gone up slightly from this current year, and then that would be the cost for Middleton High School. With the total.

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DTSD Webinars: some of the ways that we can offset those costs are we are offering the consortium. So that's surrounding districts. They can come. Oh, sure.

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DTSD Webinars: no, it's fine, thank you.

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DTSD Webinars: So some of the ways to offset the costs would be to have surrounding districts contract for a placement in our program. So that would be for the elementary specific, because it is a classroom based program.

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DTSD Webinars: So we have that that we are currently working with districts. That have expressed interest. If this were to be something we'd continue to have next school year. Another way we would offset the cost would be to use the school based access funds which

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DTSD Webinars: that's a pool of money set aside by the State to reimburse districts for services that qualifies medical services and can be used to support special education student related needs.

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DTSD Webinars: And then, while not a direct cost savings without needing to have students go outside of our district to get the services that they need. This would reduce outside placement tuition costs as well.

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DTSD Webinars: So in summary, what we're proposing is a model that would provide supports for students, K. Through 12 that need those mental health supports in order to access their education and make progress.

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DTSD Webinars: This would be keeping students educated in their home district, and again, it would be a cost savings to the district rather than paying for out of district placements

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DTSD Webinars: any questions.

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DTSD Webinars: This is Erica Schmidt. So I know we've talked about, so forgive me if

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DTSD Webinars: I'm I'm sure you've answered some of these. I just want to

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DTSD Webinars: double check in our in the transition classroom this past year.

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DTSD Webinars: How many students transition back into regular ed

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DTSD Webinars: right now, we have one student that has transition back, and one that has for part of the day.

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Okay?

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DTSD Webinars:  And then what? What grades?

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DTSD Webinars: I know. It's 4 through 6.

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DTSD Webinars: So the you have 9 students

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DTSD Webinars: that have kind of come. And how many do you have right now? Is it 9, or was it 7? It would be 8. You one has fully transitioned out, okay.  and what grades are they in? Is it? How many fourth graders? Fifth graders, sixth graders?

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DTSD Webinars: Off the top of my head. We have 3 sixth graders.

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DTSD Webinars: We have 2 fifth graders, and the rest are fourth graders.

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DTSD Webinars: Okay? So for next year they'll be going to the middle school.

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and

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DTSD Webinars: they would have to kind of they're gonna be in regular regular education. Or will they be

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DTSD Webinars: in the special education program? It would most likely be a combination of those 2 surfaces.

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DTSD Webinars: and then they would have these.

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the

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DTSD Webinars: the behavior coach and the therapist you're talking about

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DTSD Webinars: to help those students

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DTSD Webinars: most. Well, they're for everybody they can. Up to 30 student people. You said, 30 students. Right? Correct? Yeah, they would. Those 2 staff members would be tied to our special education teacher who provides primarily emotional support, which is what many of these students need.

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DTSD Webinars: And so because they'd be tied to her. And in that location. The students would have access to them pretty much all day every day.

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Okay?

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DTSD Webinars: And a question for Mrs. Purcell, the we were just talking about this in finance.

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and

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DTSD Webinars: what

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DTSD Webinars: what we get from the State, because you were talking about the offset of costs, what we get from the State

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DTSD Webinars: for

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DTSD Webinars:  these programs.

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DTSD Webinars: Would we get extra for this pro this one?

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DTSD Webinars: No, the special ed formula from the state level. What Pde does? It's it's it's a combination of a lot of.

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DTSD Webinars: But it's not specific to what the district spends its money on. Okay, so

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DTSD Webinars: technically that this is money, we would have to come up with ourselves

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DTSD Webinars: as far as yes, right? Okay.

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DTSD Webinars: Because we do have

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DTSD Webinars: to allocate to the other special education classrooms. Correct.

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Okay.

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DTSD Webinars: this is Lindsay Drew, just to clarify, though the increased cost of this currently

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DTSD Webinars: will be funded through a reimbursement program.

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DTSD Webinars: It was on one of the slides before we talked about it previously, but that minute medical access that

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DTSD Webinars: there's an allocation of funds available to the district, that these would all be reimbursable for correct. Yes, we do have a Healthy Fund balance at this time, and this would be appropriate use of those funds.

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DTSD Webinars: I'm sorry who has it? Who has the balance?

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DTSD Webinars: The Special Education department, the so for students who

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DTSD Webinars: qualify for medical assistance with the State.

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DTSD Webinars: there is a separate pool of money that is set aside by the State, so that schools can also access reimbursement for what falls under medical services, speech, language, occupational therapy, physical therapy, psychological evaluation, social work, services, etc. So our providers in the district fill out logs of the students, and they log their time and their services.

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DTSD Webinars: that turns into submissions, which in turn then becomes money that is put in that we can access in a fund balance to help offset the cost for students who receive special education

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DTSD Webinars: so that pool of money is there until we decide to use it, and it comes from the billing practices of our practitioners.

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DTSD Webinars: So they are.

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DTSD Webinars: I'm sorry I'm so this is not part of the calculation that's done to determine the special Ed related revenue that comes from the State or Federal. This is a separate pool of money, so by taking

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DTSD Webinars: the billing, if you will, of some of these services, those are reimbursable. So we're able to go to the State and say these services that we're providing through Laura life, qualify as a reimbursable expense, and they the

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DTSD Webinars: because of this

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DTSD Webinars: pool of money that's accessible to be reimbursed from.

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DTSD Webinars: we can submit that and receive the reimbursement. It's not a. It's not a regular revenue line, and that type of thing correct. So we haven't ever. We haven't had any services available previously. Okay.

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DTSD Webinars: now we would that we'd be able to access.

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DTSD Webinars: I do just want to clarify that we have used those funds for different things in the past. Just it's not like a general, but not like a yeah.

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DTSD Webinars: it's it's revenue that's generated from our specialists

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DTSD Webinars: and their billing logs. And then it compiles for us. But these services qualify. And yeah, because they are considered a related service. And yes, typically, we

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DTSD Webinars: look at expenses, probably that are in the vicinity of maybe $25,000 or less overtime. However, we feel so strongly that this support is needed for our students that we would really like to

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DTSD Webinars: use a larger chunk of money to it to try and ensure that it happens.

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DTSD Webinars: And again, we do have a Healthy Fund balance right now.

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DTSD Webinars: And all along

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DTSD Webinars: I have a question. This is Tracy Royo, but well, a couple the students who are in the classroom and laurel life. If we didn't have laurel life, would they all, most likely, or do you know, would they all be placed out of the district into alternate placements?

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DTSD Webinars: It's hard to say, outside of an Iep team meeting. But I would say, Angie, in the presentation reference, the continuum of supports which starts with itinerant in the regular education classroom all the way through instruction connected in the home or homebound type instruction.

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DTSD Webinars: and everywhere in between. And we have to offer all of those, either in district, or, you know, for surrounding options. So if the student needed more support, then we were able to pull together with our existing framework, then yes, we would have to consider an outside placement for those those particular students. At this time we have a couple of students.

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DTSD Webinars: Is it is a self-contained option in laurel life. So it's hard to 100%. Say that they couldn't be successful with a high level of special education support but we don't have

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DTSD Webinars: the framework in place for a full time level of special education support outside of the rural life classroom. So if anybody need of that, we would have to look elsewhere.

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DTSD Webinars: My other question is more just to wrap my head around all of this. If a student gets placed out of the district, but then returns to the district.

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DTSD Webinars: Do you sometimes see

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DTSD Webinars: them needing a lot of support at that time, and or placed out of the district again.

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DTSD Webinars: like, what kind of how is that transition? Yeah, it does happen. I think one of the biggest challenges is a lot of times.

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DTSD Webinars: The placement is located a good distance from us, being on the edge of the county here. A lot of those services are maybe on the west shore, closer to Central Doffing County. So when it comes time to transition the student, it's not. You don't have the ability to say, Okay, we're gonna try one period. Today, we're gonna try 2 periods a day. They're sitting on a van for 30 45 min. You just can't do that.

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DTSD Webinars: So it kind of tends to be this all in. And that's a lot to ask for the student who's been placed out of district to now completely change what they're doing and go from that secure, successful location back to the environment that they were placed from. In the first place, we do our best to mitigate that through like half days and and zoom, and those kinds of things.

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DTSD Webinars: But we have had, unfortunately, students that we really thought were ready to come back because they were so successful where they were, and it didn't translate.

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DTSD Webinars: So I guess the idea would be then this type of structure where you start with the classroom, but then offer services in the middle school, and then to the High School. Correct.

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helpful. Thank you.

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DTSD Webinars: Thank you so much. I think that

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DTSD Webinars: it's very apparent the need for you know, this continuation of the services is there? Unfortunately, as the Board, like, we have to ask the financial questions and balance out. You know what the the cost would be and I always want to be sensitive to that, because

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DTSD Webinars: weighing the financial part of it

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DTSD Webinars: does not change. You know what the need is there? And

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DTSD Webinars: recognizing

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DTSD Webinars: what that means for those individual students and and providing those services to be able to help them access education and stay in the district. So we appreciate all the information. And does anyone else have any questions?

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DTSD Webinars: Thank you so much. Thank you. Thank you.

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DTSD Webinars: Okay. I'd like to announce that the Board met an executive session this evening prior to this meeting, to discuss matters of personnel

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DTSD Webinars: takes us to our first public comment period, which is an opportunity for residents and taxpayers to address the Board on matters related to the agenda. Citizens wishing to speak may do so either in person or electronically, if in person. A registration form. That may be found on the sign in table should be completed and submitted to board. Secretary, Missus Ag. When your name is announced, please come to the microphone. If you're participating online, you must have registered individually with your full name and address in order to be recognized, and you may raise your virtual hand for recognition

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DTSD Webinars: for all speakers. Once you are recognized, it is only necessary that you identify yourself by providing your full name as a reminder. Public comment is not a forum for personal attacks, antagonistic behavior, or harassment.

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DTSD Webinars: Please be advised that you are accountable for any legal ramifications and liabilities resulting from statements that misrepresent the truth to fame individuals, or disclose personal information, not of public concern.

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DTSD Webinars: To provide other residents with an opportunity to speak. Each speaker is limited to 1 5 min of speaking time period. During each of the public comment periods. I will ask Board treasurer, Mister Rizzo, to please keep time when necessary, the Board may set a maximum time for public comment portion of any meeting.

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DTSD Webinars: Mrs. Ag. Are there any residents or taxpayers who have registered to comment in person at this time. Yes, doctor's lobby is here.

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DTSD Webinars: Dr. Savi. The floor is yours.

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DTSD Webinars: Thank you very much, and thank you. Our special Ed department for the presentation.

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DTSD Webinars: I want to comment a little bit on the parents role in making these decisions. And you know, as a school district, if there's a child residing in your district. You have legal obligation to provide the fape

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DTSD Webinars:  and you know it doesn't matter. They have challenging behavior. They have, you know kind of disability. You just can't poof!

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DTSD Webinars: You can't poof the kid out of the district. They're they're living there, and it's you know, the district's responsibility, and if I could answer some of your questions, whenever you send these children to an outside placement.

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DTSD Webinars: you're sending them to a cohort of kids who all have problems. And and instead of being with, you know, typical

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DTSD Webinars: general education peers. And that's their role model. Now they're in with all kids. Everybody has problems. Then they sometimes they do. They pick up harmful behaviors from other kids. They get worse.

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DTSD Webinars: That is definitely a concern. And then you're also sending them away.

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DTSD Webinars: telling them you don't belong in this building anymore. And then if they do come back, all the other kids, sure, they're curious. They're like where you been. Where were you? And it puts the stigma on those kids while I had to be sent away, you know, like.

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DTSD Webinars: so sending the kids out of the district has a lot of problems sometimes, and the transportation is really a huge one. And you guys also have to pay for that transportation. So an outside placement might cost $80,000 a year in tuition.

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DTSD Webinars: plus you might have to drive them to Lancaster, or, you know, cross the river or something. So this is, this is expensive. The outside placement is expensive, too.

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DTSD Webinars:  but like to talk about, you know.

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DTSD Webinars: if these kids weren't in laurel life, would they get outside placement. That's also a tricky question for Missus Shirok to answer, because it is an IEP. Team decision meeting

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DTSD Webinars: like that's a team decision. And this is the State mandate that I, as a parent, I am a member of the Iep team. and you know.

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DTSD Webinars: say, you want to send a child to an IEP. Like, you need the parents agreement. It's extremely difficult to outside place a child, because that's a more restrictive environment.

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DTSD Webinars: If you don't have collaboration. You don't have agreement from the parent

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DTSD Webinars: like Mr. Shirk has a pretty tough battle to like. Send a kid to an outside placement.

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DTSD Webinars: Just like you think. Maybe you take your kid to the hospital. They have appendicitis like they need the surgery right clearly. But the hospital is not gonna do the surgery unless you sign the form.

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DTSD Webinars: It's the same thing with some of these outside placements. They're not going to take the child until the parent signs off on it and

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DTSD Webinars: like. I don't know if anybody watched a documentary that I sent to you a few months ago called the kids we lose like. That's a real thing. That's not Alabama. That's not Nevada. That's the places that you may be sending these children, and once they get sent out of district. I mean.

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DTSD Webinars: maybe they come back, and maybe they don't. But that decision has forever impact on that child and on that family.

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DTSD Webinars:  so I think that's all I have to say.

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DTSD Webinars: Thank you.

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DTSD Webinars: Thank you. Mrs. Ag. Anyone else in person. Yes, we also have Dave Weaver.

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DTSD Webinars: Hi, Mr. Weaver. Hi, Dave Weaver.

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DTSD Webinars: 2 things wondered what the board and the district's

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DTSD Webinars: timeline or plan is to publicize and make the public aware of the discussions about the new construction.

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DTSD Webinars: I think it's I wouldn't be surprised if less than 50%. Of the taxpayers are even aware that a new school building is being discussed. I haven't heard anybody talk about it.

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DTSD Webinars:  in months. So I would really be surprised about that. And I think part of the plan was. All that I heard is, we're going to bring the public in. We're going to get them involved in in all aspects.

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DTSD Webinars: Haven't heard. The only reason I know tonight is because I went to the Board's website. Second thing is, I wonder I'm curious about what discussions.

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DTSD Webinars: if any, have occurred about the use of these 3 buildings?

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DTSD Webinars: If there's no discussion, it continues to be an albatross, and the Albatross isn't going away, and it's not gonna get any cheaper any better if nothing's done so I think it makes sense to start having discussion sooner than rather than later about that. Thanks.

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DTSD Webinars: thank you, Mr. Reaper.

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DTSD Webinars: Mr. Nicholson. Is there anyone online who's registered to or like to speak?

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DTSD Webinars: Not at this time.

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DTSD Webinars: hey? That will conclude our first public comment period

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DTSD Webinars: moving on to the community. Correspondents report. Ms. Carpel, do you have a report for us?

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DTSD Webinars: I do

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DTSD Webinars: for the month of February the district received for community correspondence, submissions, comments, and questions for this month include a question about the condition of the baseball field. A question regarding the construction happening by a neighbor in our district feedback about road conditions during a winter weather day and a question about kindergarten and first grade registration. That's all I have.

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DTSD Webinars: Thank you.

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DTSD Webinars: The curriculum council met today and elected a new chair. Congratulations, Mrs. Royo, do you have a curriculum report for us? I do. We heard a presentation for a new textbook recommendation. Thames for ap French.

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DTSD Webinars: It's actually the newer version of what they already use. Copyright 2022. But the Ap. Exam. Has had multiple versions since the old textbook was adopted, so this would align much better with the exam. It would include textbook workbook, other resources, and 6 years of the super site which has all the activities to help them prepare and whatnot

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DTSD Webinars: it was passed to a 30 day review, and we will revisit it again at the next curriculum Council meeting. Before coming to the full board, and that will be on April eighth.

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DTSD Webinars: Great, thank you.

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DTSD Webinars: The Finance Committee also met today, Mr. Rizzo, do you have a finance report? I do thank you. So today, in the in the Finance Committee was a lot of information. As we're coming down on the the budget timeframe and also the audit

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DTSD Webinars: issues that were were on an annual basis. Excuse me.

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DTSD Webinars: so we started out of the meeting. With a a financial review with Raymond, James, and Louver Deli. So A. Dr. Winslow started out the conversation of meetings with her. Ms. Purcell.

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DTSD Webinars: We're starting to occur with Fedavia, which is our owners representative. And they were starting to ask about, Okay, what is the cost of the overall project. So the answer is, we've we've targeted a hundred 1 million dollars for the project. However, that's really was kind of a placeholder to see. You know, to make sure that we were responsible and and understanding where we might be overall with the project without having any

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DTSD Webinars: understanding of the size and the scope of the work.

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DTSD Webinars: and if you heard of the report from Crabtree, and how they're calculating out the spaces at the at the school district, it it became apparent to Doctor Winslow and and Ms. Purcell that we need to start pulling that those numbers together and getting a more solid financial number to to go on and have both parties working towards that goal.

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DTSD Webinars: So there was some financial modeling. Going on with overall debt service, and how we would how we would handle multiple tiers, depending on how where that number came in at. So that was what Luver Deli had been talking about bringing in. You know the information. How do we pay? You know we have. The 1.9 over 4 years is what our original plan was on a hundred 1 million dollars to be able to cover that debt service.

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DTSD Webinars: We have some positivity in the the organic growth in the in the district through earn income tax and state State revenue that's coming in. That made us kind of pause a bit. And Miss Drew had pointed out that, hey? We need to really take a part. Look at this and understand what is our next steps with looking at the debt service and what we're gonna ask for 2024,

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DTSD Webinars: 2025. So bringing in all that information, making sure that we have a right number making sure that we're looking at what's coming in on an annual basis. Routinely, we file. We're starting to see some regulating of the the funding coming into the district. That is giving us a clear picture of what we're gonna see from year to year. So in other words, post Covid, things are settling down. It is a strong market. We've had some positivity.

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DTSD Webinars: The the governor's information, or the Governor's funding last year, and state from what we were we're getting was not

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DTSD Webinars: allow, or was not understood when we went to budget approval. Therefore we were about a million dollars positive, just with the funding from the governor. So

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DTSD Webinars: all of those things taken into into play, start moving down and getting a a very good solid number to work with. For ongoing conversations with Fedavia and Crabtree and Roar ball.

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DTSD Webinars: So that was the first part of the conversation. We did have an audit update. miss Purcell is wrapping up with the audit. She's working tomorrow to get a a few of the outstanding issues updated. And that is one of her. Her goals is to get those wrapped up by tomorrow.

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DTSD Webinars: We are. There is still a need for wrap up with the tax audit. I'm sorry. The tax office audit with the the township as well. And those things are in communication so that we'll have a an audit report out here in the next meeting or 2.

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DTSD Webinars: So when we looked at, we moved on to the last piece of the discussion. And really looking at, okay, where are we? Financially in in information coming in as far as budgeting. And what we we're seeing is that the earring income tax is now starting to level off

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DTSD Webinars: over the last 2, 3 years. It's 6.3 million dollars. So that's giving given us a good picture to to budget for next year. It's a good solid number coming in from earned income tax, and it's been stable over the last couple of years. As I, as I talked about

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DTSD Webinars: occupation tax is also looking positive as far as collections go. But again, occupation tax is really dependent on individuals coming into and out of the the district, so, or the the township, so it will fluctuate in a little bit harder to to pinpoint where those that numbers coming from. Then, as we talked about

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DTSD Webinars: where our revenues are coming from. Solid looking looking good going into 2024, 2025. These are preliminary numbers. We'll start. Ms. Purcell continue to work down those numbers. We're looking to have an a recommendation and start looking at the preliminary final

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DTSD Webinars:  budget by May, and and actually looking at approval by the Finance Committee in April for May to then move forward in June for the the final approval of the budget. I did. Wanna call out to the rest of the board members, that the Finance committee is recommending and supporting the the allocation of of funding across the fund balances

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DTSD Webinars: of a unassigned amount of $5,282,000

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DTSD Webinars: $773. And this is a calculated amount that we cannot exceed, and it is designed, or it is dictated by the State and federal

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DTSD Webinars: regulatory agencies. And then from there, then we can budget the rest of the the surplus going forward. So as a capital reserve, we'll we'll be committing about 7 million dollars to capital reserve

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DTSD Webinars: committed to retirement stabilization, 2 million dollars and health benefits at $500,000. So that's the recommendation distribution for 2023 as of 6, 30, 23 when we get there. But that's the recommendation for our allocation of those funds.

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DTSD Webinars: Thanks, Mr. Zoe. II do just want to clarify that on those fund balances those are not all New money fund balances. It's the items within our general fund balance that are committed to certain

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DTSD Webinars: things like the pacer stabilization or the capital.

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DTSD Webinars: The unassigned is by law, but we're

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DTSD Webinars: not able to just sit on without having purpose for. So

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DTSD Webinars: what we're committing into the capital reserve. What we approved as a recommendation to the board is for the funds that were in excess from the 2223 budget. As the audit wrapped up, so it won't be for the full amount. It'll just be adding to what the general fund balance is that's in a committed line item designated towards the

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DTSD Webinars: building project. Thank you for that clarification.

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DTSD Webinars: Thank you for your report.

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DTSD Webinars: hey? Moving on to student representatives. Report. We have Representatives Barto, Colorassi and Saad here with us this evening. Once again, as we're starting to get the countdown to

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DTSD Webinars: really have a couple more months with you ladies, so do you have your report for us?

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DTSD Webinars: This is Natalie Colorassi, and I'll be speaking about the High School. Boys. Hockey competed at the Hershey Park arena and won the coveted bears cup. They are now getting ready to play their second game in the Flyers cup after win. During their first game in the bracket

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DTSD Webinars: boys. Basketball competed in both the district championships and the first round of the State playoffs. Unfortunately, both games ended in defeat, but the team had an insanely successful season. Congratulations, boys. Christie. High school swimming had a successful show with districts. Last week 9 swimmers, 5 girls and 4 boys move on to the State competition. We leave tomorrow for Bucknell, and compete in various events. On Wednesday and Thursday you can watch finals on Pcn. Good luck. Everyone.

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DTSD Webinars: Spring sports have officially begun, and all the teams are already working hard at practices in preparation for successful seasons. So susical the musical was also a huge success, and showcased all the talent that everyone involved with the production task.

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DTSD Webinars: Lastly, the Music department traveled to Chicago on Thursday and Friday of last week, while in the city. They were able to explore places such as museums, a symphony concert, and they also had the chance to sit in on a master class.

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DTSD Webinars: I'm Sheila Saad and I also have some more information about the high School.

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DTSD Webinars: We celebrated national school social worker week by shining a spotlight on our incredible school social worker, Dr. Stallnacher. with unwavering dedication, compassion. Doctor Stallnacher continuously supports and provides guidance for students and families.

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DTSD Webinars: The Hershey powerlifting team competed at the State teenage championships at Parkland High School. The team was successful on 80%. Of their lifts on that day and set many personal records. Devon Williamson deadlifted 620 pounds.

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DTSD Webinars: and which was the highest deadlift in our 20 year team history and Uma squatted pounds which was also a new record.

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DTSD Webinars: I also have the chosen 10 for February. As a reminder each month. Teachers may nominate up to 2 students to receive the award, and they are recognized for their character, kindness, positive attitude, and contributions to the school

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DTSD Webinars: for February. The Trojan 10 were Phoebe Bogar, Mags, Brannigan, Menoj, Chihan, Nathaniel English David Gin, Maple Cow, Jack Jack Martin Gianni, Patel, Colin, Richie and Maddius Vandalout.

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DTSD Webinars: Good evening. I'm Lucy Bartow, the junior class, and any interested senior took a day trip to Washington DC. Last week, and were able to explore all the museums the city has to offer with their classmates and a chaperone.

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DTSD Webinars: The first annual aspiring teacher and Counselor summit was hosted at Shippensburg University. It was opportunity for high school juniors and seniors interested in teaching math, science, special education, or becoming school counselors to learn some more information.

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DTSD Webinars: Congratulations to Hhs freshmen, Vivian dots for placing. Third in the 2023 Hershey Rotary Club. Four-way test essay contest.

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DTSD Webinars: the buildings and grounds team worked with students interested in carpentry from the high school for a practical learning, experience of crafting letters for the Hershey elementary school, and congratulations to all elementary school students who showcased hard work and creativity in the Annual Science Fair last week. This is a great opportunity for students to express their knowledge and interest through their projects. Thank you. Thank you.

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DTSD Webinars: Okay. The items that will be listed on the screen in a moment are on the anticipated March 20, fifth, 2,024 board of directors meeting agenda. Thank you. Ms. Carpel.

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DTSD Webinars: There's no unfinished business this evening, so we will move into Consent agenda, which contains routinely adopted items and items that normally do not require public deliberation on the part of the board. A board member may pull items which will then be discussed and voted on separately. May I please have a motion to approve the consent? Agenda items as listed? Second, Jennifer runs, is there any discussion?

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DTSD Webinars: This is a standard voice. Vote all those in favor, please say aye, aye, any opposed say no.

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DTSD Webinars: The consent agenda is approved moving on to new business. The first item is the Apple Renewal Agreement. Dr. Winslow. The Administration recommends the approval of the apple renewal agreement. A four-year agreement enabling us to give new ipads for secondary students in the 2425 school year.

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DTSD Webinars: Thank you. May I please have a motion to approve the apple renewal agreement so moved Jennifer rens. Second, Tracy Royal, is there any discussion? This is a standard voice. Vote all those in favor, please say aye. Any opposed saying, no

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DTSD Webinars: item is approved.

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DTSD Webinars: Next item is a Drexel University Field Placement, Memorandum of Understanding. Dr. Winslow. Administration recommends the Board approve the memorandum of understanding with Dairy Township School, District and Drexel University. Effective. April first, 2024.

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DTSD Webinars: Thank you. May I please have a motion to approve the Drexel University Memorandum of Understanding. So moved justice second, and Esther Ramberger. Is there any discussion?

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DTSD Webinars: This is a standard voice. Vote all those in favor, please say aye, aye, any opposing? No.

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DTSD Webinars: Next item is personnel resignations. Dr. Windsor.

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DTSD Webinars: The Administration recommends the approval of the personnel resignations. Thank you, Mayor, please have a motion to approve personnel resignations. So move Jennifer Rehn's second Stuart Mccarr

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DTSD Webinars: there any discussion?

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DTSD Webinars: This is a standard voice. Vote all those in favor, please say aye, aye, any opposed say no.

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DTSD Webinars: Our final item of new business this evening is personnel. General Dr. Windsor. The Administration recommends the approval of the list of personnel and recognition of any list of transfers. Thank you, Mayor, please have a motion to approve the listed personnel and recognition of any listed transfers so moved justice.

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DTSD Webinars: Second, Jennifer Rens, is there any discussion?

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DTSD Webinars: This is a standard voice. Vote all those in favor, please say aye, aye, any opposed say, no

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DTSD Webinars: personnel general is approved.

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DTSD Webinars: Moving on to delegate reports. The Cai you report is attached. Dr. Sissic, do you have anything to add? Yeah. And it we voted to approve the the budget, the the part for Dairy township. There's no increase from previous. And I think, Mrs. Purcell, you have that

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DTSD Webinars: information now, like, I said, and I don't know when it comes to the board for approval.

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DTSD Webinars: But at some point they'll come to our board for and the Bingo one of their fundraisers. Bingo is April twelfth.

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Thank you.

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DTSD Webinars: Are there any board members who would like to give a report this evening.

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DTSD Webinars: This is Jennifer Wrens. I would like to say that today I had the pleasure of attending the pbis minute to win it

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reward day at the elementary school, and had a lot of fun playing

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DTSD Webinars: a game with cups with the fifth graders. They're highly competitive. Did they get it within a minute? I tried to stress that it was for fun, and no one was getting graded, so we were just there to have fun

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DTSD Webinars: everybody wanted.

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DTSD Webinars: Thank you for that.

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DTSD Webinars: Any other board members like to give a report.

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DTSD Webinars: Dr. Winslow, do you have a superintendent's report this evening just a very brief one. I would like to point out that our Natalie is one of the swimmers that is going to state championships. She's a phenomenal swimmer and congratulations.

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DTSD Webinars: I was also at Pbis.

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DTSD Webinars: this afternoon for

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DTSD Webinars: dance party.

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DTSD Webinars: but that was my role dance party. I 11 times dance to shake it off

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DTSD Webinars: with first graders in kindergarten video. I don't know but it was a great time, and I did get all of my steps at all.

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DTSD Webinars: But, thank you, doctor would say, thank you very much for board President. Report

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DTSD Webinars: I don't have anything else specific other than to say, congratulate or good luck to you, Natalie, and please feel free to highlight that in your update next time and give yourself the shout out

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DTSD Webinars: They covered most of the the things I wanted to mention, but I also just wanted to highlight the school social worker week and recognize Dr. D. Stalneker for the work that she does for the district.

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DTSD Webinars: if you ever had the opportunity to observe her or see her interacting in this district, she goes so far above and beyond for our kids and their families, and making sure. We have just seen a really large rise in the number of families experiencing homelessness. And

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DTSD Webinars: the only thing that gives me comfort about that is, knowing that we have a social worker like Dr. Stallnker, who is out there working with these families and doing everything she can to help them, whether it be providing support and connections to the school, or even

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DTSD Webinars: going so far as to helping identify housing locations. So we're incredibly grateful to have a school social worker, but also to have Dr. Stolnacker as ours so wanted to just say thank you to her, for that.

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DTSD Webinars: Is there any? Oh.

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DTSD Webinars: is there anyone? No, that's on the board.

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DTSD Webinars: I was doing that. That, concludes the Board President. Report.

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DTSD Webinars: So we are going to do our final recognition of citizens. Now, this is an opportunity for residents and taxpayers to address the Board on matters related to the agenda or matters of district governance that were not on the agenda this evening. Those who speak are asked to follow the same guidelines outlined at the initial public comment portion of our meeting.

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DTSD Webinars: I will ask board treasurer, Mr. Rizzo, to once again. Please keep time.

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DTSD Webinars: Mrs. Ag. Are there any residents or taxpayers who would like to speak at this time. Yes, we have, Jennifer Sloppy. Thank you.

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DTSD Webinars: So thank you again for your time. I really do appreciate the opportunity.

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DTSD Webinars:  so last week I went to the Department of Education Bureau of Special Education, like an annual conference for the whole State for Educators, and like.

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DTSD Webinars: what am I doing at an Education Conference like the I'm not educator. This is not my field, but the State of Pennsylvania, you know, pays for me as a parent to go to this conference like, why am I here

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DTSD Webinars: so like? I guess the idea is. I'm supposed to learn about you know our children's rights to education, and then I'm supposed to take that back to my district, and.

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DTSD Webinars: you know, advocate for the children in my district, for my own child

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DTSD Webinars: like I don't like the system that Pennsylvania has made that like this is like, I don't want to be here right, but like I just wanna come and share some of the things that I learned.

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DTSD Webinars: So I pick up this thing about inclusion. So down here it's from the Pennsylvania Department of Health.

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DTSD Webinars: Us. Department of Education.

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DTSD Webinars: Pennsylvania Developmental Disabilities Council and the Peel Center. So the Peel Center is federally funded. When they make the Idea act. This, the Federal Government says, Hey States, you have to educate people about these rights. Here's some money. So that's where the Peel center gets its money.

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DTSD Webinars: and maybe a couple of months ago a different mom. I think her name was Mrs. Cis came. She had been apparently to this Peel center

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DTSD Webinars: to like like a type of conference, and apparently they told her the same thing. Hey, parent, like, we're going to educate you and go back to your district like this is the system the State has set up. So I'm trying to work within it.

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DTSD Webinars: So this pamphlet I got, you know, it's

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DTSD Webinars: from like our government institutions. It's not some, you know, left wing political thing.

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DTSD Webinars: and I just want to read. It's what it says about inclusive education.

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DTSD Webinars: Inclusive education means that we no longer accept that separate classrooms, separate schools, and separate lives are in the best interest of any student.

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DTSD Webinars: separating people by ability, disadvantages every one

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DTSD Webinars: belonging is a human need. Our educational system

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DTSD Webinars: practices and spaces need to be reimagined. So this isn't Jen Sloppy telling you like, this is what I want. This is coming from our government saying, like

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DTSD Webinars: the this, inclusive education is what we want to see in our schools. So

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DTSD Webinars: II just want to bring that back to you.

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DTSD Webinars: Excuse me, and I saw we have contract with

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DTSD Webinars: Holland Sims.

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DTSD Webinars: consultant. So she also did a presentation, and I went to her presentation. I got her book also, but like

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DTSD Webinars: 0 pictures, no graphs at all.

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DTSD Webinars: Like I. I'm used to reading things that have a lot of graphs.

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DTSD Webinars: But I her presentation I went to. And I, you guys probably know Maslow's hierarchy of needs, right? So Dr. Holland Sims had similar idea of where you have like steps of how you get to your education.

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DTSD Webinars: and you know I wish I could. If it was in the book I would have photocopied and brought it to you. But

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because what happens if you put

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belonging

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DTSD Webinars: after your academics. So you have, like, you know, food housing, as Miss Drew was saying, like, you know, the basic needs. The next one needs to be belonging. And then academics. If you put

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DTSD Webinars: the belonging after the academics, what you get is like a pit.

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DTSD Webinars: And that's what happened to my kid. He didn't have belonging. He fell into this pit, and now he can't get to his academics. So you know, I really hope that you know, whatever I don't know what type of consulting you're gonna get from Doctor Holland Sims. But

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DTSD Webinars: like it's just so important like we have to have belonging for all of our kids. And you know, like what I read to you from here 30 s.

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DTSD Webinars: You know.

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DTSD Webinars: our spaces need to be reimagined when I keep talking and coming talking about the building. That's what I'm talking about. Like the education of our special education kids. It's not gonna be the same in the future. So that's why, you know, I always talk about building

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DTSD Webinars: Oh, and what I passed around was just a summary. It came from this pamphlet of like court cases. So I'm sure, like Dr. Winslow, and this is person like is very, very basic Kate courses

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DTSD Webinars: court cases. But just to share with. You know, the the board members like those are just really basic cases. Thank you. Thank you, doctor. So

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DTSD Webinars: that concludes our, I don't see anyone. With their hand raised online. And there's no one else in the audience at this time. So is there anything else for the good of the order.

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DTSD Webinars: The next public board of Directors meeting will be held on March 20, fifth, 2,024, beginning at 70'clock PM. Please refer to the district website to register for virtual attendance as the meeting draws closer. May I please have a motion to adjourn this meeting? So moved. Jennifer Rens. Second.

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DTSD Webinars: all in favor. Say, aye, any opposed say no

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DTSD Webinars: meeting is adjourned at 8 11 PM. Thank you.