The next 2,000
DTSD Webinars: alright. Like to call to order the November sixth, 2,023 Policy Mini Committee meeting
DTSD Webinars: and start with a roll call. So if you all start and go over to my left. Just a name and positions. Bob Bennett, School Board member, Colby Hollinger, says an advisor.
DTSD Webinars: Donna Cronan School Board, Member Lindsey Cox School Board.
DTSD Webinars: Stacy Winslow, Superintendent Lindsey Drew School Board, Jason Reif's center, representing the Administration Michelle H. Board secretary
perfect 6 different.
DTSD Webinars: I'd like to welcome Donna here as her new citizen adviser. Thank you for having interest in the policy committee and welcome aboard for your tenure.
DTSD Webinars: I get a motion to approve the summary minute from the last meeting.
DTSD Webinars: So moved Donna Cronin, second Lindsey Koch, all those in favor aye, opposed
DTSD Webinars: by moving on to some unfinished business
DTSD Webinars: moving on to policy. 1, 2, 3 interscholastic athletics.
DTSD Webinars: Yeah. So I thought, Mr. Montora was going to be here. So I think he's still planning to work on the weekend to come. So maybe we go into the board operating guideline. Yeah. And for those
DTSD Webinars: listening online, or what? Trying to follow the agenda online. Unfortunately, agenda managers down. But I will be showing the the policies up on on the screen. So I'll open up the board operating guideline that we'd initially approved
DTSD Webinars: back in September to go to the full board for approval. It was approved, and then we noticed that there was a sentence fragment. So we're bringing that board operating guideline up just to take a look at the the language that was approved. But needs a little bit more more work to be done.
DTSD Webinars: so we can get it down here.
DTSD Webinars: So just to be prepared for this meeting, II rewrote the section that was up there. Some of the sends were a little bit choppy and a little bit kind of just hard to read.
DTSD Webinars: so I redid that I try to keep the intent. I change none of the meaning to it. Just kind of
DTSD Webinars: for lack of better kind. I cleaned up the language a little bit. If there's something that
DTSD Webinars: you feel, it's changed the intent of what it was by all means. It was not my intent to do that, but that is what I'm proposing there on the board today.
DTSD Webinars: Then if you saw something that
DTSD Webinars: before a whack, then
DTSD Webinars: any feedback I have on this. So with agenda manager being down. You can see what
DTSD Webinars: Mr. Bennett proposed up on up on the screen.
DTSD Webinars: so had a chance to download the policies, which I'm not sure you did, because I'm not sure I would do that.
DTSD Webinars: But
DTSD Webinars: so let's say, we can just have the momentum. Read that, and you're ready to discuss it. Let me know
DTSD Webinars: anybody still take the time reading that
DTSD Webinars: II read it when you first sent the email out. And II think the language is is very good. II think it covers what the intent of it was, as I understand it, and I'm I'm happy with the the word, the Burbage.
DTSD Webinars: Since this is my first meeting. Can you explain what the intent was?
DTSD Webinars: Okay? Sure, yes, with. I'll give you the
DTSD Webinars: the summary the summary of it.
DTSD Webinars: So the intent of this policy was just kind of clarify through board operating guidelines. Kind of the intention for having board members, you know, putting anything on social media accounts around the public that
DTSD Webinars: some guidance on trying to keep those more confidential. And that's not an official nuts word for the policy, but it's kind of keep it under wraps. So the public is comfortable, sending us in information, knowing that you know we're not going to get emails in our personal in our board emails and bring them up personal
DTSD Webinars: accounts and stuff. So I was kind of attempted to just clarify our expectations.
DTSD Webinars: Are you aware there's 2 Supreme Court cases right now that were brought absent regarding this in particular
DTSD Webinars: this week? Yeah, it's October 30 first. So try to see where that
let's see.
DTSD Webinars: maybe we'll be changing it again. I would love to.
DTSD Webinars: So this is more of an expectation and a advisory than really a directive.
That's an answer.
DTSD Webinars: Yeah. The board operating guidelines are similar to administrative regulations or guidelines, which are kind of an addendum to
DTSD Webinars: offshoot of policy that just breaks policy down into more specific guidance, but is not enforceable. The same way that policy would be.
DTSD Webinars: I'm no, I'm I'm also like the wording. II don't have any suggestions at the moment.
DTSD Webinars: Okay, so have a motion to adopt this. If I could. Just just I don't know if it's just a cleaner version. I'm fine with the language as a whole, where it says
DTSD Webinars: regarding district operations which may be authored by a parent, guardian or citizen.
DTSD Webinars: I'm just wondering if we should say, is community correspondence is defined as any question, comment, or concern. which may be authored by, you know either an eligible
DTSD Webinars: resident taxpayer. Whatever just
DTSD Webinars: district operations, not sure is encompassing.
DTSD Webinars: Yeah, I'm I'm before any encompass like did. My intent is to, you know, encompass whoever would send in stuff that we would be getting, or that would be.
DTSD Webinars: I get what you're saying, Lindsay. That's maybe something like regarding any district matter instead of district operations. Yeah, I think matter would would do that. I just
DTSD Webinars: while I have hesitations about this.
DTSD Webinars: the origin of this, anyway, like, I don't want to see us inadvertently
DTSD Webinars: miss it and get caught up in semantics, you know, if there's ever a question about it. Understanding, you know what what the intent was behind it.
DTSD Webinars: So could we say district matter which may be authored by a
DTSD Webinars: community member or a taxpayer, or like something that shows that.
DTSD Webinars: like we don't have to list certain roles, but anybody who would write us which would be some tax paying community taxpayer or community member.
DTSD Webinars: So so that sentence what we're saying is, community correspondence is is defined as any question, common or concern regarding district matters which may be authored by a community member by parent or
DTSD Webinars: taxpayer, or just say
DTSD Webinars: community correspondence is defined as any question, comment, or concern regarding district matters period.
DTSD Webinars: because we already say parents, guardians, and citizens in the.
DTSD Webinars: That's true. I don't think. Yeah, that's true.
DTSD Webinars: Sure, that's fine. That's fine with me. So, Bob, once you get through
DTSD Webinars: the motion, the first motion, I'll just make a motion to amend as presented.
DTSD Webinars: Okay. Got a motion to adopt this revised version of policy. 0 0 5, do 3 board relations so moved Donna Cronan, second Lindsay Cock.
DTSD Webinars: I'd like to motion to amend.
DTSD Webinars: The revised proposed Board operating guidelines to change sentence. 3. To State community correspondence is defined as any question, common or concern regarding district matters.
DTSD Webinars: I will second that motion, Lindsay cock
DTSD Webinars: all those in favor say, aye, aye.
DTSD Webinars: any opposed? No.
DTSD Webinars: okay, that has been changed to that, so we get a motion to approve it. As amended by Miss Drew. so moved Donna Cronin. second Lindsey Cooke. all those in favor. Say, aye, aye, any opposed.
DTSD Webinars: no repose that
DTSD Webinars: that will be updated and sent to.
DTSD Webinars: Born for a 30 New Year
DTSD Webinars: connection. I actually am not sure what the appropriate procedural part would be. But since
DTSD Webinars: By our practice, this would go to the board as a whole at the next meeting for 30 day review and given the timing and the change of board occurring after that. And since we just
DTSD Webinars: approved this, and there's not really material change. I would think that perhaps
DTSD Webinars: the 30 Day Review is not required for operating guidelines, because it's not material.
DTSD Webinars: And that way the board this board implementing these changes would be able
DTSD Webinars: to vote on it.
DTSD Webinars: Yeah, so the I mean as as a board, you can choose to.
DTSD Webinars: you know, bypass or normal past practices. So there was a period of time where all bogs went for 30 day review, and then there was a period of time that just went to board for approval without any 30 day review. Same with some policies in the past. So the Board's free to decide. If you want a 30 day review, or just go to the Board for approval at the next meeting
DTSD Webinars: completely. I would have decision. You, I mean, it's already been approved. There's been no substantial changes. I'm I'm comfortable sending it to have the board approve it. Yeah, normally, I wouldn't recommend bypassing our standard procedures, but since the board operating guidelines were already previously through 30 Day review and final review. And then this one specifically was already updated again in the fall. That's twice that. It's gone through 30 day review, and with non material changes. I think that it's appropriate.
DTSD Webinars: If I could make a motion to recommend that this approved proposal proposed revision to board operating guidelines. Go to the board. For bypass of 30 day review to the November twentieth meeting.
so that motion
DTSD Webinars: alright any discussion? No, I just want to clarify. I thought you meant that we had to send it to the board to approve it, but we can approve it here to bypass, so that will go straight to the board for
DTSD Webinars: approval in November second meeting in November.
DTSD Webinars: Okay, moving on to policy
DTSD Webinars: 8, 1, 9, suicide awareness prevention and response. Yeah. So this policy received major changes and updates. And this is all based on the Psba's recommendations. So if you noticed and I'll I'll scroll down. I mean, it's 14 pages right now, but half of it is just strike outs from the old policy. I just thought it'd be easier and cleaner for you to see what they're recommending, then to try to go in and and
DTSD Webinars: change all the languaging I did have our director of safe and supportive schools. Take a look at the policy as well to make sure that
DTSD Webinars: she knew what was being recommended. There were a couple of language changes that, she added. If I can remember correctly, she added the words education.
DTSD Webinars: and I think it was training or resources into the the defin or the purpose up top, but otherwise
DTSD Webinars: the changes.
DTSD Webinars: She didn't see any issues or concerns with it. I also had Dr. Winslow and Dr. Schuman take a look at it to know if you're but we're okay from a leadership standpoint and a curriculum and instruction standpoint as well.
DTSD Webinars: If anyone is interested in it. For whatever reason I do have a printed copy of the agenda before agenda manager went down. That includes a description with the summarization of the updates. So if anyone
DTSD Webinars: is interested in that, I'm happy to read it, can can you? Is it like too long to read the summary bullet points revisions to the policy include the definition section was significantly expanded to promote consistency and understanding of terminology used throughout the policy.
DTSD Webinars: A delegation of responsibility section was added to the policy to address responsibility for the development of administrative regulations. incorporation of school safety and security training in the safe to say something programmed by reference of policy. 805. Emergency preparedness in response
DTSD Webinars: updates to the sections of the policy related to methods of prevention, methods of assessment and intervention and methods of response to suicide attempt or suicide to provide clarifications and collaboration between the threat assessment team and the crisis response and intervention team
DTSD Webinars: and expanded and updated links to suicide, awareness, prevention and crisis resources due to the substantial updates to policy 8, 19 Psba recommends using the Psba policy guide included in this as the base document.
DTSD Webinars: Thank you.
DTSD Webinars: Anything else to add to that.
DTSD Webinars: Get a motion to adopt the
DTSD Webinars: revise policy for policy 811. So move Lindsey Cup, second Lindsey. True, any further discussion on this.
DTSD Webinars: seeing nothing all those in favor say aye, any opposed? No.
DTSD Webinars: Then I'll move on to
DTSD Webinars: the board for 30 days. The the one thing, if I can add, if you we look this is, we have it labeled or entitled 8 19.1. Psba actually has this board policy labeled 8, 19. Before this came about we had a policy post vension and intervention, and I think there was another postvention
DTSD Webinars: intervention. I believe it was. That's current was our 8 19. If it's okay with this committee, I actually would recommend switching those policy numbers. So that if I'm not here. Someone else is here. They they don't confuse in the the language. So every every time Psba updates this policy, it's 8, 19. But for us. It's 8, 19.1. I think they could probably figure it out. But it's just easier moving forward if we can.
DTSD Webinars: Okay, switching are 8, 19 and 8 19.1.
DTSD Webinars: We need a motion for that.
DTSD Webinars: Probably if you're okay, yeah, I'd like to make a motion to switch policy 819 and 8, 19 respectively.
DTSD Webinars: So moved Lindsay Kuff, second, Lindsey drew any further discussion on that matter.
DTSD Webinars: seeing none. All those in favor. Aye, aye, opposed no one step which will happen as well. Thank you.
DTSD Webinars: It looks like Mr. Mandora might be on line. Yeah, he's here now. Okay.
DTSD Webinars: so we'll go to policy 1, 23, the the policy that's currently being shown is what was recommended at the last meeting. And then Dr. Crone and I actually was able to to download what you said. So I'll show the the revisions that you're suggesting.
DTSD Webinars: So that's what I have for you.
DTSD Webinars: Anybody want me to read it out loud.
DTSD Webinars: Just that one part that's in a different text fund. Correct.
DTSD Webinars: May I ask if there's a similar policy for individuals that might be employed, such as the band director or music theater. I did. I must say I did find it odd that only athletics was highlighted in this policy.
DTSD Webinars: I'm sure there was a reason.
DTSD Webinars: Is there a policy similar or other extra?
DTSD Webinars: There's not. And that's actually one of the main reasons why I'm opposed to this revision.
DTSD Webinars: I think, except for I could be wrong. Stacy, correct me if I'm wrong. But I
DTSD Webinars: think, except for athletics, including cheerleading, all school activities have sponsors that are
DTSD Webinars: within the school or teachers within school. I don't think any outside people are ever hired to be like
DTSD Webinars: the guarding club host or guard, you know, Activity Advisor or the Nhs Advisor, or any activities. I think they're all staff
DTSD Webinars: but sports, including cheerleading hire coaches that may or may not be
DTSD Webinars: within the district, point out that sometimes our staff do have children that go through this district, and they might be advising them or teaching them, and we do have limited service contract holders in in clubs that are are parent advisors and are not part of the staff. For instance, the Middle school as sign assigns Olympiad
DTSD Webinars: is one that apparent.
DTSD Webinars: I know that we have Mr. Montador joining us because there were some questions about things. My previous concerns on this are one, the
DTSD Webinars: It feels that
DTSD Webinars: addressing this for the purpose of coaches and athletics, as opposed to all.
DTSD Webinars: seems inappropriate because it creates a lot of out of balance the potential for out of balance situations. I also know that we struggled to get coaches, especially in
DTSD Webinars: the middle school and would not want to discourage or prevent
DTSD Webinars: offering any of. You know our athletic programs because of something like this. I also think that anytime we do, grandfather. Consideration. It makes it really difficult to memorialize that and track, you know where it is. So. I'm
DTSD Webinars: not really sure the
DTSD Webinars: the origin, or you know why this is being proposed. But I just have some concerns about it also because our limited service contracts are inside of our collective bargaining agreement for professional staff, and
DTSD Webinars: could see that there could be a potential for creating
DTSD Webinars: a disadvantage for an employee
DTSD Webinars: to be able to. You know, access, opportunity for income or contract because of this role.
DTSD Webinars: And I think the reason why we changed it was to address most of that, which is why it says they will seek to find coaches who are not parents
DTSD Webinars: whenever possible.
DTSD Webinars: So it's not prohibiting it. It's just pretty much a guidance, a guideline that that is not the ideal. But sometimes it may be necessary whether we wanted to add in I don't know whether it's reasonable or necessary to add in the activity advisors.
DTSD Webinars: that's certainly possible. But I know in general, the the feeling is that with
DTSD Webinars: athletics there's a lot more potential subjectivity and the the optics of fairness, transparency, and optimal team dynamics was the reason the reason for that.
DTSD Webinars: But I if people think that it needs to include activity advisors. I'm not opposed to that. But I think this was specifically the the various situations. When coaching is a little bit different than activities and clubs. I'd ask at this point that we would ask Mr. Monteiro to weigh in, because the other part that
DTSD Webinars: is I'm recalling from our last discussion is that
DTSD Webinars: from a fairness, transparency, and optimal team dynamic. I think that that's something that
DTSD Webinars: falls under the purview of the athletic director as the direct supervisor of all limited service contract, athletic coaches and building
DTSD Webinars: Administration as Extracurricular Activity club limited service contracts. And so I wouldn't want to overstep as a board in the process of allowing them to do that, because we would expect
DTSD Webinars: them to to uphold those and ensure that proper conduct was in place for their employees, so I guess we could ask. Mr. Bob Tor, if he could chime in and kind of offer his perspective on this
Mike Montedoro: absolutely hopefully, you can hear me. I
Mike Montedoro: understand completely on the policy the issue is, and I think it's already been stated, is we are in such dire need for coaches, and and not just in Hershey, but in districts all across the country now, and
Mike Montedoro: to to handcuff, to to put handcuffs on it, and say that you know we may not
Mike Montedoro: reach out to a parent, or we may try to circumvent a parent would probably put us in in a bad spot, and not being able to find coaches, and sometimes of the situations that we're in having a parent coaches the only option. So those things do occur, and
Mike Montedoro: and it would limit our candidate, Poll, if if we were not going to accept parent coaches.
DTSD Webinars: This is a Bob Bennett. II don't have a concept like, how many parents or coaches like, how like, what kind of percentage are we even talking about?
DTSD Webinars: Like, roughly like it.
DTSD Webinars: Lot of it or not. I just don't have a concept of
Mike Montedoro: I would, I would say. At this time we are looking at
Mike Montedoro: just for off top my head without being able to go through the list. II there are 2 that come to mind right now.
DTSD Webinars: Okay, so
DTSD Webinars: relatively low. Is that what I'm what you're telling me?
Mike Montedoro: Yes, sir, thank you, Mr. Montader. This is Lindsay Drew. Have you had any concern or reason to believe that there's been any issues of
DTSD Webinars: regarding fairness, transparency, or team dynamics because of
DTSD Webinars: parent employment as coaches.
Mike Montedoro: II have not encountered that at Hershey.
DTSD Webinars: I think I have a couple cause. I
DTSD Webinars: was also in opposition of this last time that we talked about it. For lots of reasons. And I do remember Mr. Montador, at our athletics meeting. I think it was in October mentioning the coaching shortage, and, like that, was a big topic of our meeting and and sharing that it's not a dairy township problem, but just something that we are experiencing.
DTSD Webinars: II support this wording more than what we had talked about at our last policy meeting, just because it leaves like the option there. II do remember many of us saying at the last policy meeting that in an ideal world parents wouldn't coach their own kids, and I and I guess, in a way, that's kind of what this policy is saying. But I think that the grandfather consideration would need to be
DTSD Webinars: more direct, because
DTSD Webinars: if is it? Is it one year of coaching? And then, if your child enters high school. You have your remove, like. I think that
DTSD Webinars: if this were to get any further, we need to be clear with what the grandfather. Consideration is and and in my opinion it would be even one year of coaching you would be
DTSD Webinars: grandfathered into that cause. I think that's an important part of what?
DTSD Webinars: Of what if, what this means, and how we would actually like hold people accountable for that? To following that?
DTSD Webinars: Yeah, I agree with you 100, and I think in general what grandfathering in means, that if you are currently a coach, and then you're hired as a coach without a child on the team. And eventually a child comes through your grandfathered in. That's basically what grandfathering means for any situation. Yeah, II know. I think when we last policy, we were kind of saying, does that mean a year? Does that mean 5 years like, what does that mean? But so I didn't know if we needed to be or should be, more clear.
DTSD Webinars: Question, because limited service contracts are one year
DTSD Webinars: here, or should we differentiate between head coach and assistant coach. Sorry, M. Mister, or you go ahead.
Mike Montedoro: II just wanna ask questions. It's it's sort of like splitting hairs like, at what point do we say, you have a son or daughter in eighth grade, and you're gonna be the Jv coach, and they're gonna be there in 2 years, or
Mike Montedoro: you know they're on the Jv team. But you apply for the Varsity job. Is that
it?
Mike Montedoro: You know II just
Mike Montedoro: looking at a bunch of different scenarios. And how that plays out.
Mike Montedoro: Yeah. And is there, you know, too much interpretation.
DTSD Webinars: I think in general, the intent is the yeah in the in the here. And now what is currently the situation, and you're applying for position. You don't have a child on the team. That's fine. If you do have a child on the team.
DTSD Webinars: you can still may get it, but that would not be the ideal. If there were 2 candidates that were, you know.
DTSD Webinars: reasonably equitable. You would go for the one without the child on the team. So like once someone is coaching any time that their contract will be up for renewal. I don't think you would use. Have it give grandfathering, and to me means you wouldn't use having a student as a reason to not renew it in of in and of itself
DTSD Webinars: to me. That's the definition of grandfathering in
DTSD Webinars: is this run by your Hr. Department
DTSD Webinars: cause. I'm hearing a lot of employment and equity as we talk, regardless of. If it's athletics or not athletics, if you have, you're allowing a teacher to work with a child.
DTSD Webinars: why are we now on the 7 thing and coach can't work with their child. They're both employees. Yeah, so I can address that because I'm Hr,
DTSD Webinars: so we did run it by our solicitor, and from a legal standpoint there's nothing illegal about, you know, adding a clause about coaching and and parents from an Hr perspective, though we I mean, if we add the language that that's being recommended, we we already do that. I mean we seek everybody to be a coach.
DTSD Webinars: So
DTSD Webinars: you know we we don't. When we rat run ads or advertisements for coaches. We don't say parents, you know we want you to apply, but nobody else.
DTSD Webinars: So from a practical standpoint, we do this, and unless I'm wrong Mike, I mean, you look at everybody who applies, and you pick the best person.
Mike Montedoro: That is correct. And II think Dr. Cook said it best. In an ideal world, a perfect world, you know you you you don't wanna to have that perception or perceive that you're hiring someone because their kids on the team or the you know the favoritism. So you do you investigate it. You bring people in you, you know you talk to references, you interview. Do all that stuff?
Mike Montedoro: and you pick the best candidate. Unfortunately, sometimes a as as Lindsay, said the
Mike Montedoro: middle school, sometimes that those are the only candidates that that show up in order to have the program you have to do it. So all, all, all necessary
Mike Montedoro: avenues are are taken, and everything is, you know, eyes or dotted t's are crossed, and and sometimes you're just in that situation.
DTSD Webinars: This is Bob. And I think my my concern is like said, we're saying, you know, it's gonna maybe discourage parents from coaching like I don't. I don't have concern about that, you know, for short already, and you know, get wind of it, and that
DTSD Webinars: I know one parent coach who's kind of new to it.
DTSD Webinars: It kind of implies that parents aren't fair out of the gate I get. You're saying you're not. You are not going to be fair with this. You're not going to do that, and we can't trust you to be coach, because you're going to be fair for your child.
DTSD Webinars: I don't like making those assumptions for his people.
DTSD Webinars: II like what mom Mr. Mondor said about how, in in an ideal world which to me is exactly what we're saying. Here is that
DTSD Webinars: in an ideal world we wouldn't have to. But we're not saying that we will not. We're not saying that we do not want them. We're just saying that we'll seek to find coaches who are not parents whenever possible.
DTSD Webinars: but when it is not possible, then we're okay with parents. It's just. It's just for perception only. And the fact, he said, in an ideal world we wouldn't need
DTSD Webinars: parents
DTSD Webinars: pretty much confirms why this is A is not inconsistent with what we're already doing, so II don't see any reason why putting it in would be harmful. It's just clarifying. And and it's just really the perception that the district isn't trying to find, you know, parents or not. But it's making them making people realize that.
DTSD Webinars: You know, we, we understand that there there could be perceived biases. And that's all we want to remove as perceived biases. But we're not implying that those biases are inherent. Yeah. So this is from an hr standpoint. I struggle, adding language to a policy for for things that we already do, and it it doesn't have any any weight.
DTSD Webinars: So if it's a board operating guideline, you're saying, this is what we think we should do. But this is this is a policy. So we're adding something with no teeth to it. We're we're not saying, you know, and nowhere in this language does it say, we have a parent who is a coach that
DTSD Webinars: might can't recommend them for a position. Nor does it say that he should. I mean, it's it's just language saying, Hey, listen. We're gonna seek parents who are coaches who are not parents.
DTSD Webinars: But when it comes to recommendation, it's not saying that we're going to or we're not going to. So from an Hr. Perspective in my position, II don't recommend this, and it's it's rare that you hear me say like I recommend or don't recommend, but
DTSD Webinars: I don't see the need to add something that doesn't hold any weight. This is Lindsey Drew. I think that the other concern to me, and the way that we look at it is that
DTSD Webinars: for all positions for employment, regardless of limited service contracts or full time, part time, staff employment in the district. We go through an application employment application and hiring process that includes an interview we don't discriminate on the basis of numerous things
and look to the qualified applicant.
DTSD Webinars: To my knowledge. Are you a parent of someone in the district, or a student, or a potential athlete, or someone that you would come in contact with under your job. Employment is not a question on there. So to me. That's where I keep coming back to we should allow the process to to take place and put our trust in the professionals who are doing the hiring and review of potential employees.
DTSD Webinars: This is Lindsey Kuk. Dr. Reisner, I appreciate your opinion because you're right. You you often don't recommend you and II think that that's something that really stood out to me was the board operating guidelines being so different because we can put in there what we expect and what we should do and what we hope to do, whereas policy does need to be more black and white. So II do think that this wording would be very difficult to enforce for that reason, because policy shouldn't be
DTSD Webinars: interpretable like our board operating guidelines would be. So II appreciate that point because I think that's important here. so is there placing guidelines for this
DTSD Webinars: like, where would it? Where would it be? Where would it wouldn't be in this policy? No, I'm saying, other guidelines are there guidelines that would that are part of. So we have administrative regulations for interscholastic athletics, but not for hiring of coaches. So this policy for the most part talks about how the programs are run.
DTSD Webinars: not not how coaches are hired.
DTSD Webinars: so is there any place that you would recommend that this guideline would be appropriate. maybe just in in the athletic director's
DTSD Webinars: guidelines for the athletic. I don't know. I'm just trying to trying to see, because I have had multiple people bring this up to me over the years, and it may not be over, you know. You know, I've realized what we're when, while you've been here, Mike, you may not have seen this, but over the past 10 to 15 years. It it's something that
DTSD Webinars: comes up repeatedly depending on, you know, situation, and it's been as something that's been brought to my attention over and over again.
DTSD Webinars: And when it happens it sucks, but doesn't happen all the time, but when it does, it really is, it really can be detrimental to the kids involved. Yeah, so to answer your question, I no, there is no place that I would
DTSD Webinars: necessarily recommend putting it. We'd have to create something, and I could certainly could go back and take a look, but I would be guessing right now if I had a place where I could tell you like this is where it should go. There could be II just don't know that off the top of my head, donna, so there's no guidelines that, if, like, I know, a lot of the policies have guidelines to go along with them. They have administrative regulations. This II can. I can say, that there's no administrator for regulations related to
DTSD Webinars: policy 1, 2, 3 related to hiring of of Staff
DTSD Webinars: 123 or 304, 304 once again there's
DTSD Webinars: no I, and I'd have to check that one, but I don't believe there's
DTSD Webinars: regulations on how staff are hired. It's more of what they need to to to do to to be hired. So it would be, you know, having their background checks, having their clearances going through all that. All that paperwork. I don't believe there's one on
DTSD Webinars: the proper way to necessarily hire somebody. But I'd I'd have to double check on that.
DTSD Webinars: Okay, is there any
DTSD Webinars: further discussion on this one.
DTSD Webinars: I mean, is there any way to get?
DTSD Webinars: Send something to the full Board for them to discuss it?
DTSD Webinars: I don't think it'll be gone, but I you know I don't recommendation like I'm not prepared to push this thing or for both. If it's not really
DTSD Webinars: the appropriate place to have it procedurally, we can. Someone can still make a motion, and a second we vote on it, and then, in the event of a tie it either would die or the chair would make the decision whether or not to move it forward.
DTSD Webinars: So you know, we'll do it that way. Kate. A motion on the revised changes to policy 1, 2, 3 inter scholastic athletics.
DTSD Webinars: Sorry I have questions. I guess we have to go do that and then ask questions. Okay? So I moved. So I moved on Gronette
DTSD Webinars: any seconds.
DTSD Webinars: I'll second.
DTSD Webinars: So my question is because Jason said that there's that this wording is not appropriate for a policy. Is there any wording that you could recommend that would
DTSD Webinars: be appropriate for a policy and still get the same
DTSD Webinars: intent
DTSD Webinars: behind it.
DTSD Webinars: I would be cautious. So we I mean, if that's the direction the board wants to move. I would go back to the original language that you had proposed, which would be not permitted, or shall not be permitted, but I, personally would, would not recommend doing so. Right? Right? I understand that.
DTSD Webinars: just I just like, I said. I've heard it for too many years that you know. When it happens it's really detrimental, and it's
DTSD Webinars: It's very easy when you're when it's difficult to find coaches and a parent steps forward is very easy to say, okay, I've got a good qualified person. Not that we're not being thorough enough, but it's very easy
DTSD Webinars: to just take what's in front of you, and then, you know, you may have 2, 3, 4 years where your child is in a situation that is not ideal for the coach, and it's just I wish there was some way to, you know. Make it make us really have to
DTSD Webinars: think out of the box or work harder to get coaches, so that our students all have
DTSD Webinars: good experiences. So I don't know what the answer is. But, that's why I'm looking to you for guidance. So
DTSD Webinars: I understand your concerns and the problem. I'm just not sure this is what is going to address it the way everybody wants it to.
DTSD Webinars: I understand. I just have one comment. Having had
DTSD Webinars: children go through several sports here at Derry Township.
DTSD Webinars: and if you're is there a way to delineate between middle school and high school, because there's certainly a different level of competition between the 2, and maybe this is allowed without
DTSD Webinars: any pro. You know
DTSD Webinars: any compunctions at the middle school level, and maybe you just
DTSD Webinars: put up some guardrails in the high school level. If it is a parent.
DTSD Webinars: you know. Maybe it gets reviewed a little bit more during the season. If a parent brings up a
DTSD Webinars: issue, you know, and a different parent player brings up an issue, and that it's able to be reviewed by the Ad.
DTSD Webinars: I think last meeting we did talk about differentiating high school and middle school, and I think I think we kind of agreed conceptually, but we never put that in the wording and you would also mention head coach or assistant coach. So maybe the the the compromise is that we make it, you know, high school, and that it's just the head coaching position, at least, and maybe
DTSD Webinars: you'd have to step down from head coach to be assistant coach. I don't know. II just once again just trying to. So thank you for bringing that up. That sounds fair to me. What you just said. So from a practical standpoint, let's say we do this. Okay, let's say it's approved. And then we have a varsity head coach position where nobody applies except for a parent.
DTSD Webinars: So now we don't have a varsity program.
DTSD Webinars: I don't have a problem with that. But it just if that
DTSD Webinars: there's some guardrails on
DTSD Webinars: that, and they're clear with the expectations of having a parent as a coach, and you will
DTSD Webinars: most likely be more scrutinized by the other parents.
DTSD Webinars: I kind of think that parents know that going into it when they go into a coaching role, and and
DTSD Webinars: while I hear what you're saying, and and and the whole ideal world, situation, and all of that, I mean.
DTSD Webinars: when there are complaints about coaches, it gets looked into, regardless of whether or not the coach is a parent or not.
DTSD Webinars: and I think that you know the standard that we would hold our coaches to is the same standard, regardless
DTSD Webinars: of whether or not they're they're parents of a student on the team, and we probably get a fair share of complaints
DTSD Webinars: about coaches who don't have kids on teams because people get unhappy with a variety of things, with athletics.
DTSD Webinars: I'm I'm not sure that this I'm not sure that we're solving a problem that exists in a in a different or more productive way.
DTSD Webinars: Well, personally, I don't have a dog in the race, because I'm done in the district, so it won't affect me. But I'm thinking ahead to other students, because when you have a parent coach.
DTSD Webinars: do you know how hard it is for parents to complain when the coach is a parent with retribution, I mean you. You use your your your.
DTSD Webinars: It's very hard for a parent to complain about a coach period.
DTSD Webinars: But when it's another parent and the potential issues are greater.
DTSD Webinars: it's hard to complain, and the results of not complaining are are are that much worse. So you may not think there's a problem. But it it's it's almost pro. It's also to prevent the problem, because it doesn't occur at every any given time. It can happen next year, or in 2 years, or in 3 years of them, I'm thinking, in perpetuity. How do we just, you know, not have or minimize that potential risk for students that maybe a sport is is their most important thing and their ticket
DTSD Webinars: to, you know their future, and
DTSD Webinars: a parent coach can have a great impact on that, potentially. So I don't have the answer. But I'm just laying it out there. And this isn't personal because it's not.
DTSD Webinars: It's not gonna affect me.
DTSD Webinars: So I don't know.
DTSD Webinars: Okay, any more discussion on on this matter. If I will get a vote. Whether or not this be this
DTSD Webinars: policy, 1, 2, 3 is amended as shown on the screen. Not this one, but the one that was actually up.
DTSD Webinars: Yeah, I mean II with this wording not being appropriate, II personally will withdraw this recommendation. But I will. I will craft something else, and pass it on for all those in favor say, aye.
DTSD Webinars: aye.
DTSD Webinars: all those opposed. No, nay, nay, nay.
DTSD Webinars: so it's 3 to one that does not pass.
DTSD Webinars: and I would encourage you if this is something like address. You know policy committee around for February twelfth. If is there something that needs address it on a, you know, for some place, it would be appropriate
DTSD Webinars: location and word for that. Okay, thank you. Just for clarification. Because we had policy 1, 23 and policy 3 0 4 on here. But we didn't specify in the motion that it was for both.
DTSD Webinars: I would. Also, I was gonna just pull that one off.
DTSD Webinars: I didn't know if we needed a motion to, because we tabled those last time so they would die. It just dies because it was tabled.
DTSD Webinars: Thank you, Mr. Monodor, for joining us to
DTSD Webinars: provide some feedback.
DTSD Webinars: Yeah, I appreciate it. You're obviously welcome to stay for the rest of the meeting. But if you like, log off, I completely understand.
Mike Montedoro: Thank you, and have a wonderful evening.
DTSD Webinars: Alright, thank you.
DTSD Webinars: The the next policy I had in order was Policy 9, 18, title, one parental and family engagement. So this is a policy policy policy that should be reviewed annually as part of the Federal programs requirements. So, no changes being recommended, it's just time for annual review.
DTSD Webinars: Or does anybody have any discussion on policy? 9, 18. You need a motion to approve it get a motion to a preview it. There are no changes. Review it.
DTSD Webinars: Yeah. So moved Donna Cronin. Second Lindsey, cook
DTSD Webinars: all those in favor say, aye, aye, any opposed. There are no opposed that will move on for
DTSD Webinars: review.
DTSD Webinars: So the rest of the policies are just policies that are part of our Cyclical Review. We're not recommending any changes. So if you're asking why it's there, it's just there for Cyclical review. And we did 700. We just finished 800 to the last meeting. So now we're at the 900 series.
DTSD Webinars: So 901 public relations objectives.
DTSD Webinars: So can we make a motion to. There's no changes on any of these. Can we make a motion to
DTSD Webinars: accept them as a group, or do it with each one individually? You you can in the past. We've done each one individually. But there's nothing that there's no changes. There are no changes to any of these policies, I guess. Has anybody? Does anybody have any changes that they would anticipate wanting to make to any of these 900 policies?
DTSD Webinars: I do not. I do not. Everybody covered with. Have you reviewed them to
DTSD Webinars: your liking? Where you're like? I I've reviewed this as much as I want to, and I'm not. I don't have issues to.
DTSD Webinars: So essentially, you want a consent agenda, the policy we can do that. We can do that.
DTSD Webinars: And what are the numbers? From 9. I can't see that far.
DTSD Webinars: 9 1902 to be at. So all, it's actually all the 900. So, with the exception of a couple, I think that we just
DTSD Webinars: like item 6 a. Through as listed. So I make a motion to have a consent agenda for all of the 900 S. That are undergoing cyclical Cyclical review, with no recommended changes to be done in a consent agenda vote.
DTSD Webinars: That's my motion. I'll second that motion. Any discussion about this.
DTSD Webinars: all those in favor say, aye, aye, opposed.
DTSD Webinars: It took about 30 min down to 2 min, Donna. Thank you.
DTSD Webinars: and that will actually clear up that we'll finish up our agenda for this evening. We have any public comment. I don't see anybody online vote. We still have to vote. We voted to make them a consent agenda. But now we to vote to approve them. Yeah.
DTSD Webinars: after taking 20 min for the previous one, I owe you guys this. So we get a motion to approve the consent agenda format for the 900 series policies
DTSD Webinars: so moved Lindsay drew second on Lindsay Cocker.
DTSD Webinars: All those in favor of that
DTSD Webinars: say, aye, aye, aye, the opposed
DTSD Webinars: done.
DTSD Webinars: Okay. So now we have moved on to public comment, like, you know, one in the audience, and it doesn't appear. Anybody is online other than the participants
DTSD Webinars: so that could we'll move to adjourn this meeting. Next meeting will be September February twelfth
DTSD Webinars: motion to adjourn, so moved on Cronin. Second Lindsay Cock.
DTSD Webinars: Any opposed
DTSD Webinars: we're meeting is adjourned at 5, 46. Good job.