Minutes of Regular Meeting

The Board of Trustees
Sheldon ISD

A Regular meeting of the Board of Trustees of Sheldon ISD was held Tuesday, December 13, 2011, beginning at 7:00 PM in the Ney Administration Building at 11411 C. E. King Parkway, Houston, TX  77044.

1.	Open Meeting - Call to Order @7:17 p.m.		
2.	Moment of Silence		
3.	Roll Call
Present:  Trustees Coleman, Palmer, Archie, Kolacny, Lipscomb, Norwood,  & Rivas		
4.	Presentation of Colors-none		
5.	Celebrations		
A.	Annual San Jacinto North Rapid Website Competition		
B.	High School Region Band		
C.	Region Choir

Additional Celebrations
•	LyondellBasell-KASE Explore Experiment Grant $4,800.00
•	Diamond Polished Floors		
6.	Comments From The Public-Mr. Chapa & Ryan Rodriguez (Bullying)		
7.	Reports		
A.	Student Groups		
1.	Choir		
B.	C. E. King High School Update		
C.	Highly Qualified Yearly Status Report		
D.	Employee Screener Process-Humanex Ventures		
E.	Cameras		
F.	Cardio Exams		
G.	Concussion Protocol		
H.	Education Foundation		
I.	Band Instrument Replacement Schedule		
8.	Consent Agenda		
A.	Minutes-November 15, 2011		
B.	Minutes-November 17, 2011		
C.	Budget Amendment 2011-2012		
D.	Overnight Field Trips		
E.	Dyad Construction Pay Application No. 14 - Transportation/Maintenance Complex		
F.	Dyad Construction Pay Application No. 15 - Network Operations Center		
G.	Durotech Pay Application No. 16 - Elementary No. 5		
H.	Durotech Change Order #1 (Deductive) - Elementary No. 5		
I.	Durotech Pay Application No. 17 - Elementary No. 5		
J.	Stewart Builders, Inc. Change Order #1 (Deductive) - Detention Basin and Storm Water Pump Station		
K.	Stewart Builders, Inc. Pay Application No. 10 (Final) - Transportation/Maintenance Complex Detention Basin & Pump Station		
L.	Auction of Surplus Equipment for School Year 2011-2012		
M.	School Finance Litigation Resolution

Motion by Trustee Lipscomb, seconded by Trustee Norwood to approve consent items “A-M”.

Motion passed unanimously.
		
9.	New Business		
A.	Election of Board Officers

Motion by Trustee Kolacny, seconded by Trustee Palmer to keep the same officers.

Board went into closed session @8:59 p.m. for discussion.  Reconvened @9:51 p.m.

Motion passed unanimously.
		
B.	2011-2012 Campus Improvement Plans
It is recommended that the Board of Trustees approve the 2011-2012 campus improvement plans as submitted with a copy to be attached to and become a part of the minutes.

Motion by Trustee Archie, seconded by Trustee Palmer to approve item “B”.

Motion passed unanimously.
		
C.	2011-2012 District Improvement Plan
It is recommended that the Board of Trustees approve the 2011-2012 district improvement plan as submitted with a copy to be attached to and become a part of the minutes.

Motion by Trustee Lipscomb, seconded by Trustee Archie to approve item “C”.

Motion passed unanimously.
		
D.	Special Education – Parent Providing Transportation
It is recommended that an agreement between Sheldon ISD and a parent of a student to provide transportation from their residence to The Lighthouse for the Blind be approved with a copy to be attached to and become a part of the minutes.

Motion by Trustee Rivas, seconded by Trustee Archie to approve item “D”.

Motion passed unanimously.
		
E.	Special Education Contract – CARE, LLC
It is recommended that an additional contract for services to be provided by CARE, LLC in the amount of $20,000.00 be approved as submitted with a copy to be attached to and become a part of the minutes.

Motion by Trustee Rivas, seconded by Trustee Palmer to approve item “E”.

Motion passed unanimously.
		
F.	Humanex Ventures – Employee Screener
It is recommended that Sheldon ISD contract with Humanex Ventures to implement the employee screener program for ______ years for a cost not to exceed $____________ with a copy to be attached to and become a part of the minutes.

Item “F” tabled until the January meeting.
		
G.	Early College High School Memorandum of Understanding
It is recommended that the Board of Trustees approve the Memorandum of Understanding between San Jacinto College North Campus and Sheldon ISD regarding the opening of an Early College High School in August 2012 as submitted with a copy to be attached to and become a part of the minutes.

Motion by Trustee Lipscomb, seconded by Trustee Archie to approve item “G”.

Motion passed 6-1 (Kolacny).
		
H.	Sheldon ISD/Sheldon ISD Education Foundation Memorandum of Understanding
It is recommended that the Board approve the Sheldon ISD/Sheldon ISD Education Foundation Memorandum of Understanding with a copy to be attached and become a part of the minutes.

Motion by Trustee Archie, seconded by Trustee Palmer to approve item “H”.

Motion passed 6-0 (Kolacny abstained).
		
I.	Concussion Management Protocol concerning HB 2038
It is recommended that the board of trustees approve the Sheldon ISD Concussion Management Protocol, including the District Concussion Oversight Team, with a copy to be attached to and become a part of the minutes.

Motion by Trustee Archie, seconded by Trustee Rivas to approve item “I”.

Motion passed unanimously.
		
J.	Itemized Fund Balance Assignments
It is recommended that the Board approve the itemized fund balance assignments for the year ended 8/31/2011 with a copy to be attached and become a part of the minutes.

Motion by Trustee Rivas, seconded by Trustee Norwood to approve item “J”.

Motion passed unanimously.
		
10.	Board Information		
A.	Tax Collection Report - November 2011		
B.	Expenditure and Revenue Report		
C.	Investment Report - November 2011		
D.	Enrollment		
E.	Sheldon ISD Education Foundation IRS Form 990 - Information and Review		
F.	High School Dress Code 		
G.	Criminal Background Checks 		
11.	Adjournment to closed session @10:49 p.m. pursuant to Texas Government Code Section: 551.074 for the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, employee, or to hear complaints or charges against a public officer or employee.		
A.	Personnel		
B.	Board Member Request for Information		
12.	Reconvene to Open Session @11:33 p.m.		
13.	Action on closed session items		
14.	Personnel Services Update		
A.	Personnel Recommendations
It is recommended that the contract recommendations for the school year 2011-2012 be approved as submitted with a copy to be attached to and become a part of the minutes.

Motion by Trustee Rivas, seconded by Trustee Archie to approve personnel item “A”.

Motion passed unanimously.
		
15.	Policy		
A.	Highlights of Update 91		
B.	Update 91-For Approval
It is recommended that the Board add, revise, or delete (LOCAL) policies as recommended by TASB Policy Service and according to the Instruction Sheet for TASB Localized Policy Manual Update 91
with a copy to be attached to and become part of the minutes.

Motion by Trustee Rivas, seconded by Trustee Archie to approve policy item “B”.

Motion passed unanimously.
		
C.	Policy Update 92-For Discussion and Review Only		
D.	GASB #54 Fund Balance Policy – For Discussion and Review Only		
16.	Other Necessary Business		
A.	Fulfillment of Board Training as of December 31, 2011		
B.	Set date for January Board workshop-January 5, 2012 @6:30 p.m.		
C.	Board Appreciation Month Plans-Dinner at Garrett Elementary @5:30-6:00, Presentation 6:00-6:40 p.m.		
D.	KASE Graduation-January 17, 2012 @7:00 p.m.		
E.	BoardBook Training 		
17.	Board Suggestion/Recommendation for Future Organizational Information Updates
•	Health Training (CPR)-January or February 
•	Seizure Training
•	Girl’s Athletic Facilities		
18.	Suggestions for Future Agenda Items		
19.	Adjournment @11:56 p.m.