Okay.
I'd like to welcome everybody to and call to order the August
22nd, 2022 General Services meeting.
A reminder that this meeting is being recorded
in live streamed.
So what we'll do is go around
the room, state your name and affiliation.
Mike Rizzo School Board.
Right.
Stacy Winslow Superintendent.
Maria School Board.
Cheryl Purcell Business Manager.
Michelle Agee Board Secretary.
Terri Singer School Board.
Is checking to see if we have any attendees online.
I don't see anybody online.
Yeah, I'm here.
Paul Latham sits in the visor
and part of the while I wasn't showing up.
Okay,
Thank you.
Is there anyone else online that I like?
We did not call upon.
Okay, so
the summary minutes
from the last meeting have been attached.
Can I get a motion to approve? So moved
second through Singer.
Thank you.
Any discussion?
If not all in favor, say I.
I by any opposed
motion carries
unfinished business.
The first item on unfinished business is the parking lot Project.
And this would be the one related
to the baseball fields.
Thank you.
And I see that Mr. Anderson is here as well.
If there's anything he wants to chime in with.
I don't know if you've heard anything else from Jim Caldwell
in the last week, but for the last Tuesday is where we left off.
Now, what he told me last week was he's not in the office this week.
Right. I don't know that.
All the data.
Well, they were schedule points.
They have download all the data.
I talked to
one of Jim's associates
on Friday about about the basic Chris Brooks. Yes.
And he said, well, we've got all the data downloaded.
We'll start relating it.
So at this point, we have probably three or four teams working on different aspects
of that,
the of the baseball field parking area.
Awesome.
Thank you.
So we do have the survey work is just to be very clear with what's been done.
The survey work is complete.
We are looking to get a base map available.
Once that survey work is
finished,
then they'll begin grading in the drainage plan
and we'll begin the layout and grading for the drainage part
actually of both fields Memorial field and softball
field parking lots.
And what we're trying to do with that
drain drainage agree breeding program is to
have a net zero impact in terms of stormwater management.
And Jim believes looking at the early figures that
they can make that happen, which would be ideal.
It's awesome.
I was going to say you may not want to sit down.
Any questions for Mr.
Anderson with the Parking Lot project?
Yeah, this is Terri Singer.
I'm just curious how with you talking about paving a lot, right.
So how does how can you accomplish a net zero on the.
He's got some creative ideas up there really.
Bye bye By paving it it actually helps us because the stone
like those kinds of pervious so by structuring you know
real parking lots and then green islands pushing in throughout,
that really helps us.
Okay, that's great.
Yeah. Because I thought it was kid.
When he told me, they said, No, we can do that.
Thank you.
Any other questions for Mr.
Anderson on parking?
Okay.
The next item on the Unfinished business
is an update on the retention Basin assessment now.
So very similar.
We are the field work is complete.
Anticipating the survey based plan to be completed last week,
as I believe what we were looking at.
Did you hear anything on that completion coming out of the office?
I figure we probably wouldn't hear until today or tomorrow.
And then the bid documents for the sinkhole repair are in process
and they are using the front end specs
so that we're using their they're working on that.
And the basin analysis will begin once a survey based map is available.
It is in process.
And they did come up with a plan for the sinkholes that are
particularly bad.
I keep calling them the land of the loss.
Like you can absolutely read some sleep lacks
when they are there.
There are two that are really large and they've developed a plan
using silt, socks which are those You see them at construction sites.
It's like that black netted stuff filled with
whatever it gets filled woodchips.
Okay.
And wrapping those around
the sinkholes to help prevent
additional water runoff from pushing them further.
So to redirect the water and I just want to say
that working with Rita and Jim Caldwell has been really excellent.
The time that they've taken to walk us
through the different pieces, explain different elements
and ensure that there's
involvement of everybody who needs to be involved
here at the district level so that we're able to answer questions,
has been really great and really enjoy working with them.
I hope they get the silt.
Silk socks started this week.
I talked with Eversole last week and they've just been slammed, so
we're good for now.
I do check it probably twice a week just to make sure it had moved
or gotten any larger, But it appears in pretty good shape.
That while we need rain desperately, it's a little good for us that
it has not rained a whole lot because it's it's keeping those holes from growing.
Okay.
Thank you. Any questions for Mr.
Anderson or Dr.
Winslow?
Thank you.
Third on the business unfinished business
agenda here is Sea Capital plan review.
Mr. Purcell.
Okay, so on the capital plan,
there's really nothing new that we haven't talked about.
These are all the projects we've been spending a significant amount
of time in the last couple of months talking about plans going forward for
all the construction, all the things that we really need to
that we've identified, that
we need to keep moving on to upgrade, build whatever we're doing.
So the list that is here has been shared.
Again, I just updated it, so
anything that has a vendor or a timeline associated with or
pretty much current cost, things that we know identified agreements
and the timeline that we're doing it.
Anything that does not
is are things that we will
their estimated cost, estimated cost of complete
projects, things that we know we really need to start
moving along
down the path of getting some of these things fixed this year.
Again, we've seen this.
Just wanted to bring this forward, give General Services
Committee the chance to look at it.
We're going to look at it again in finance and then it is on the board
agenda for approval at the 7:00 board meeting.
So we just wanted to give a chance for any kind of questions or
concerns, anything that you see on here that you want more detail on.
Thank you, Miss Purcell.
Any question for Miss Purcell on the capital plan?
So just a couple things that we've talked about on the capital plan.
I know that the library dehumidification is complete
with maybe a final wrap up of that project.
If I'm correct, Mr. Anderson. Okay.
So that that one is completed, has been done over the over the summer,
which is sounds like it went very well and a nice job overall. So
catastrophe avoided
for the future.
Any updates on the steel
being for the middle school at this point in time?
One thing I've got to.
Because we did talk last week. Go ahead.
So at this point, I'm going to let that sleeping dogs lie,
because I think
one of the things we talked about, we talked Jim and I spoke about it
a couple of occasions.
I spoke to Providence Engineering, the other two beams.
There are two areas that have this kind of squirrely set up
to support the beam is that it only has about a quarter to maybe
387 inch oak and I think we're going to look at to do
there is to put in metal wedges basically just to keep it there.
The wall is not there.
The wall it fell in.
Was it a low point? That's why got washed out.
These two are much higher in the area and that area's tall.
So when Jim gets back, Providence engineers have come out here
to crawl in there again
and take a look at it, because they did take measurements back last February.
So they'll be able to any movement.
Okay.
So no imminent issue with the steel beam.
It's just something that we were doing.
And I Yeah. And I'm not sure show.
She asked about that today.
I'm not ready to take that out just yet until I get a chance to talk with
Jim Providence.
So rather
than just rather than have a surprise that we've identified,
it could be a potential, but we want to keep an eye on it.
If we don't need it, then that money would come back to stay part of Cap Reserve.
That way we want to make sure that we
keep our eyes on it just so it doesn't become a problem.
Okay. Okay.
Thank you.
And then just one other statement I wanted to make as well with
with some of these memorial fuel drainage improvements and parking improvements
that is being funded by the money from the the Gaming Commission, correct? Yes.
And if you look at the bottom of the sheet, so after
with the estimated capital reserve, so these estimated costs
are the full costs and then you'll see a $250,000
contribution coming in to CAP fund that will help offset
some of these costs as we identify them to these certain projects.
Okay. Excellent.
And then just for for the group, any word on bus replacement?
No. Still talking to Mr.
Bell.
He does expect those sometime October late out to have them here
and ready to go in service late 20.
Late October at the latest early November.
But they're telling him late September he's given in an extra month.
So it gets here and there's some custom fittings that have to happen.
But we're actually getting a date this time.
We're actually getting a date.
So and then he's working on a grant piece for
to be able to put in the purchase order
for the six busses that would be in this 2223 replacement cycle.
Okay.
Excellent.
Thank you very much.
Any other questions for Mr.
Purcell?
Okay.
We'll move on.
So with new business,
the first item up item A.
Excuse me.
Update on elementary building assessment.
And this is just informational.
So thank you.
We've been working for our with our LPs to reevaluate
our elementary facility assessment, see where we were
we are at with that and helping us to pull that project back off the shelf.
As we're aware, the elementary building is in dire
need of a lot.
To sum it up concisely
and so Mr.
Anderson did a walk through with with the architects
and I'm just going to turn it over to you real quick to.
Just a couple of summary items.
We did talk about this in depth at an ad hoc
committee last week
and promised to make it a little more concise.
Today.
We spent two full days walking through the elementary
sorting and and the SCC.
We were on the roof everywhere.
And it was interesting in walking through the elementary building
with with our trip with Erin and Chris in our office,
just things that you just don't think about.
And one of the things that came when you are in the elementary room,
you walk into a classroom, there's concrete.
It's it's a recess door. Okay.
But because with eight that
there must be 18 inches between the handle and the wall.
And the best we've got is 12 inches.
And it was things like that that continued to come up.
The ramp needs to be added.
The back it needs at about 10 to 11 feet to the ramp in order to accomplish that,
the one inch of fall where we sort of run.
So it was a lot of those kind of things that we saw
that mechanical folks were gravely concerned about the number of pumps
and assisted pumps and those things that were throughout the building.
We are having some roof issues
with that roof that we're working through with with the contractor.
And it was just it was an interesting day.
At the end of the day, was kind of like just a shell shocked
at the number of things that were in there that just
need to be addressed.
So I had a chance of pictures before.
I think that was pretty much
what we discussed.
Thank you.
It was the building
that 56, 52 years old, but it has been modified and added on to.
I think Chris figured out three different times because they were looking
they were looking at expansion joints where four walls were tied in.
And so
I think they've got a pretty good handle on the different sections of that building
in terms of and I can get that for
I don't have that committed to it, but I can get it so.
50. The original building is 52 years old.
So I,
but I was talking about this before
really tearing it down because it just seemed so wasteful.
And then after we went through,
I really saw no other way out of that.
There really is, you know, because the biggest problem is there's just a Dr.
Winslow report isn't what you see, it's what you don't see.
Costs 30 times as much. Absolutely.
And that will never be right.
And you know, the sewer lines like they were, they were just added on to
when they redid that and when they just added more pumps to the HBC,
the heating system.
So it's a really kind of cobbled together building.
Okay.
Any additional questions for Mr.
Anderson?
And then the other piece that we did.
So the Mr.
Anderson did two full day walkthroughs of our existing building.
And then the other piece that we did is we did take a core team of administration
to visit three other schools
so that we could start to get some ideas of some more recent work.
So we visited Grosse Pointe Elementary over in West Shore
and then down at Manheim Township.
We visited Atlantis Run, which is an intermediate building,
and we visited the new middle school, which they just opened in April.
So all three buildings had some excellent pieces
for us to start imagining for ourselves
what what we would like to have, how you would use instructional space,
looking at some of the
updated ideas for large group
space, small group space safety features.
There were just a lot of really good pieces,
as well as being prompted to have some very serious discussion about
what is our educational model going to look like.
And as I shared it, ad hoc, we feel that we have some research
to do on some of those pieces.
As in regards to are we looking at an intermediate building
and a primary building incorporating the S.E.C.
How would we incorporate the s.e.c. What would that look like?
That building is much newer
as well as you know what?
What's it look like if we divide grade levels versus
having a full k-5 building all under one roof.
So there's some some work to be done there and I'm excited to continue that work
with, with the core administrative team as well as with the ad hoc Committee.
And then we do expect
to have a six month report
around the end of November to bring forward.
One of the to do an ad we did a walk through.
They were they're playing I think zero's one
into two different things that they saw zero as being
not good and two being passable or acceptable.
And there was and just kind of said there's just thinks of some things here
where she said, when we go to Rossmore, you'll see some of those things.
In theory, we could.
Okay.
Thank you for.
All right.
Thank you, Mr.
Anderson and Dr.
Winslow for that update.
Next item is Granada Building
Brick Repointing assessment proposal.
Okay, so for this one, we'll be looking
for your approval to send this on to the full board and
we had
two proposals brought forward, one from Warehouse, who was formerly
our architect of record and had done some previous work for us, as well
as some scoping of this building for work that might need to be done.
The other proposals from Himmel Associates, Architects
who specialize in renovation services
and in comparing the
proposals,
both the scope of the proposal and the cost
for the initial assessment of the site,
Hamel proposed about $23,000.
Warehouse proposed $125,000,
and given the
reputation of Hamel,
I really felt that we wanted to bring forward
that particular proposal
for us to begin that work,
and that would provide the initial onsite survey to review the existing conditions,
determine the extent of Mason rehabilitation,
as well as taking a look at some of the window issues
that we have not doing window replacements.
We were very clear about that with both proposals.
However, there are some
caulking and pieces
around the windows that probably need to be firmed up.
The other piece that Hamel in particular
was concerned about was the potential for asbestos
and will be taking that hazardous materials
evaluation into consideration as they work on their
overall proposal for the project.
And just to be clear, this is this is the proposal to assess the project
so that they can then bring forward a full scope of
this is what we expect it to cost, which would be the next step.
So we are just proposing or approving, recommending
approving for board approval at this meeting,
this initial step.
It is not a full actual scope of the work.
So make sure that that's clear.
Okay.
With the description from Dr.
Winslow, this will be a standard vote for the assessment
or the use of Hamel Industries.
Is that correct? Hamel Architect.
Hamel.
Architect For the assessment of the brick reporting at the Granada Gym.
Can I get a motion to
Gary?
So, moves.
So moved. Maria. Ma'am.
Thank you, Maria.
Second, Terry Singer.
Any questions?
Just my question for clarity.
Are we approving it to go forward
to full board or are you approving it
right now to go to the full board?
There's a full. Board.
Yes. So the full board has to approve.
We can only send it as a committee to the full board for approval.
So that will go on the next contract list for building
is for the last 926.
So it will be on. I just wanted to be clear.
It will be on the 926 agenda.
And I think we had talked about it ad hoc that we could get it on the 912 agenda
because of taking it through ad hoc and this committee
and I will briefly give some information on it for the board at exact tonight
so we can move a little more quickly on it if we would like.
Thank you.
Welcome to.
So with that.
Any other questions?
All right. All in favor?
Say I.
I opposed
Di's have having.
So with that,
I believe that is the the end of new business for this evening.
I am now going to open it up to the public for public comment
with anyone that would like to discuss.
Please state your name and address
and any comments that you may have.
Not see any attendees outside of committee members.
Yeah. Okay.
All right.
With no hands raised.
Could I get a motion to adjourn?
So moved. Maria May.
Second. Terry Singer.
Any oppose
on favor?
Say I
meeting adjourned for 23 an evening.
Thank you. Thank you.