WEBVTT

1
00:00:04.471 --> 00:00:07.607
Okay, so we're going to call to order

2
00:00:07.607 --> 00:00:11.277
the Oct 24th 2022
General Services meeting.

3
00:00:12.012 --> 00:00:16.149
This is a reminder that this meeting
is being recorded and live streamed.

4
00:00:17.317 --> 00:00:19.352
We'll go around the room now.

5
00:00:19.352 --> 00:00:22.155
And please
state your name and affiliation.

6
00:00:22.155 --> 00:00:24.524
Mike Rizzo School Board.

7
00:00:24.524 --> 00:00:26.459
Taryn Singer School Board.

8
00:00:26.459 --> 00:00:28.495
Michelle Energy Board Secretary.

9
00:00:28.495 --> 00:00:30.230
Cheryl Purcell Business Manager.

10
00:00:30.230 --> 00:00:31.931
Maria Mimi School Board.

11
00:00:31.931 --> 00:00:34.000
Lindsay Drew School Board.

12
00:00:34.000 --> 00:00:35.969
Stacy Winslow Superintendent.

13
00:00:35.969 --> 00:00:38.972
Are there any citizen advisors in the room
today?

14
00:00:40.607 --> 00:00:43.610
We have the Dallas

15
00:00:44.110 --> 00:00:46.112
and State, Harrisburg

16
00:00:46.112 --> 00:00:49.115
and the Faculty of Civil Engineering.

17
00:00:49.449 --> 00:00:51.718
Yes, You can take any of these.

18
00:00:51.718 --> 00:00:53.887
Thank you.

19
00:00:53.887 --> 00:00:56.589
Are there any citizen advisors online

20
00:00:56.589 --> 00:00:59.592
that would like to announce their name.

21
00:01:01.861 --> 00:01:02.529
Anywhere you want?

22
00:01:02.529 --> 00:01:05.532
But actually.

23
00:01:06.166 --> 00:01:06.766
Okay.

24
00:01:06.766 --> 00:01:10.270
Goolsbee I'm a citizen advisor for this.

25
00:01:11.171 --> 00:01:12.105
Her hands raised.

26
00:01:13.073 --> 00:01:14.674
If she's as an advisor in this committee,

27
00:01:14.674 --> 00:01:17.677
she just needs to be bumped
over as a panelist so she can speak.

28
00:01:18.011 --> 00:01:20.814
To the problem.

29
00:01:20.814 --> 00:01:23.817
And there is another hand raised. To

30
00:01:24.350 --> 00:01:26.386
a Theodore Vidocq with him

31
00:01:26.386 --> 00:01:29.355
Associates, architects.

32
00:01:29.355 --> 00:01:32.358
And I think

33
00:01:34.994 --> 00:01:36.629
as well.

34
00:01:36.629 --> 00:01:37.831
Okay.

35
00:01:37.831 --> 00:01:40.834
They are like, okay.

36
00:01:43.903 --> 00:01:44.337
All right.

37
00:01:44.337 --> 00:01:48.541
So the third point for the meeting

38
00:01:48.541 --> 00:01:52.779
today is the approval of the minutes
from the last meeting.

39
00:01:53.113 --> 00:01:55.215
Can I have a motion to approve?

40
00:01:55.215 --> 00:01:57.217
So moved Miriam. Mimi.

41
00:01:57.217 --> 00:01:59.018
Second. Terry Singer.

42
00:01:59.018 --> 00:02:02.021
Any discussion?

43
00:02:02.522 --> 00:02:04.023
All in favor? Hi.

44
00:02:04.023 --> 00:02:08.128
I judge

45
00:02:08.661 --> 00:02:12.665
Agenda Action Number four,
Unfinished business.

46
00:02:14.400 --> 00:02:18.338
Subsection
A is an update on the elementary facility.

47
00:02:18.338 --> 00:02:20.673
Study.

48
00:02:20.673 --> 00:02:21.174
Thank you.

49
00:02:21.174 --> 00:02:23.643
A Stacy Winslow.

50
00:02:23.643 --> 00:02:25.278
We have been in the process

51
00:02:25.278 --> 00:02:28.281
of updating the elementary facility study

52
00:02:28.982 --> 00:02:30.049
just to give everybody

53
00:02:30.049 --> 00:02:33.820
a little bit of background,
especially our new citizen advisors. We

54
00:02:35.488 --> 00:02:37.924
in 2008

55
00:02:37.924 --> 00:02:41.694
18 began an elementary facility study

56
00:02:43.563 --> 00:02:45.698
with a previous architect.

57
00:02:45.698 --> 00:02:49.802
And right as the pandemic struck, actually

58
00:02:49.802 --> 00:02:52.805
right a month after the pandemic struck,
we were given

59
00:02:54.674 --> 00:02:56.342
information from that facility

60
00:02:56.342 --> 00:02:59.345
study that didn't go anywhere.

61
00:02:59.579 --> 00:03:02.315
It was very high priced.

62
00:03:02.315 --> 00:03:06.119
And the options just were not feasible
at that time.

63
00:03:06.986 --> 00:03:11.124
As we came into the 2122 school year

64
00:03:11.491 --> 00:03:15.795
and began looking at projects
that had been set aside

65
00:03:17.130 --> 00:03:19.465
because of the pandemic,
we started to pull things

66
00:03:19.465 --> 00:03:22.068
back off the shelf
and take a look at them.

67
00:03:22.068 --> 00:03:23.102
And one of the pieces

68
00:03:23.102 --> 00:03:26.439
that we wanted to take a look
at was the elementary feasibility study.

69
00:03:26.873 --> 00:03:29.342
So we enlisted

70
00:03:29.342 --> 00:03:31.644
our LPs as a

71
00:03:31.644 --> 00:03:37.850
an architect firm to update us
on that feasibility study, to take a look

72
00:03:37.850 --> 00:03:44.123
at the work that had been done
and to help us to move forward with that

73
00:03:45.758 --> 00:03:47.427
with the elementary school project

74
00:03:47.427 --> 00:03:50.463
just to see where we were at and

75
00:03:50.463 --> 00:03:53.633
and what kind of upgrades, improvements

76
00:03:53.633 --> 00:03:56.803
or perhaps even a new building
need to be taken a look at.

77
00:03:57.737 --> 00:04:00.373
And so we have been working
through that progress.

78
00:04:00.373 --> 00:04:03.376
I did give an update at ad hoc facilities

79
00:04:03.409 --> 00:04:06.412
last Tuesday when we met

80
00:04:07.113 --> 00:04:09.482
and we did have a meeting

81
00:04:09.482 --> 00:04:13.753
with our LPs on the 20 s.

82
00:04:14.921 --> 00:04:17.423
So this month
we had a meeting with them on the third

83
00:04:17.423 --> 00:04:21.327
where we verified programs and concepts
to make sure that they had

84
00:04:21.327 --> 00:04:24.330
an understanding of what it is exactly
that we were looking for, that

85
00:04:24.330 --> 00:04:27.433
we were all on the same page on the 20th.

86
00:04:27.433 --> 00:04:31.704
We came together and reviewed
those concepts and they shared some

87
00:04:33.239 --> 00:04:37.543
some thoughts on our existing buildings
as well as again

88
00:04:37.543 --> 00:04:41.681
looked for clarity of vision
and programing design.

89
00:04:42.015 --> 00:04:45.718
We also talked about next steps
as far as community engagement

90
00:04:46.686 --> 00:04:51.057
and what action would look like
going forward.

91
00:04:51.057 --> 00:04:55.762
Should the board determine that this is
a project that we are going to pursue.

92
00:04:56.763 --> 00:04:59.899
So they will next
be joining us on the eighth

93
00:04:59.899 --> 00:05:04.971
for a final report review,
and then they will be attending the ad

94
00:05:04.971 --> 00:05:10.076
hoc facilities meeting for an overview
and question and answer on November 15th.

95
00:05:10.476 --> 00:05:12.845
And then we'll have a final report
and presentation.

96
00:05:12.845 --> 00:05:15.848
And at our board meeting on the 21st.

97
00:05:16.215 --> 00:05:20.320
At that point,
we will look for direction from the board.

98
00:05:20.320 --> 00:05:22.789
As far as

99
00:05:22.789 --> 00:05:26.826
how to move forward and whether or not
it is in the best interest of the district

100
00:05:26.826 --> 00:05:29.829
to continue to move forward
with that project

101
00:05:31.898 --> 00:05:34.901
in question.

102
00:05:37.904 --> 00:05:39.972
Okay.

103
00:05:39.972 --> 00:05:42.241
Thank you.

104
00:05:42.241 --> 00:05:43.676
Next, cited

105
00:05:43.676 --> 00:05:48.081
in the use of the
parking lot for projects at

106
00:05:51.017 --> 00:05:51.918
this is the softball

107
00:05:51.918 --> 00:05:54.921
field parking lot,
the memorial field parking lot

108
00:05:55.021 --> 00:05:57.990
and drainage improvements.

109
00:05:58.658 --> 00:06:01.661
Mr. Anderson will be presenting.

110
00:06:02.862 --> 00:06:04.163
Weeks.

111
00:06:04.163 --> 00:06:06.799
Later tomorrow.

112
00:06:06.799 --> 00:06:09.802
We'll start with the softball.

113
00:06:10.770 --> 00:06:12.372
Mr. Anderson,
you're going to need to set up

114
00:06:12.372 --> 00:06:15.875
so that you're at the microphone
or else it won't record properly for you.

115
00:06:16.309 --> 00:06:19.312
October 1st.

116
00:06:38.498 --> 00:06:41.501
This is the softball field
layout that we worked on.

117
00:06:42.335 --> 00:06:45.338
This area currently is just gravel,

118
00:06:45.905 --> 00:06:50.343
so it will be extensively regraded
and working with two associates,

119
00:06:50.643 --> 00:06:56.048
they've been able to offset any stormwater
impact with the way we've laid this out.

120
00:06:56.048 --> 00:06:59.419
In fact, credit
leave this project with some

121
00:07:00.153 --> 00:07:03.156
some deposits in the stormwater bank,
if you will.

122
00:07:04.824 --> 00:07:07.126
The path will be connected.

123
00:07:07.126 --> 00:07:09.796
We're going to bring the path over here

124
00:07:09.796 --> 00:07:12.665
and connect it with this crosswalk
as part of the plan.

125
00:07:12.665 --> 00:07:15.001
So because there are students
that go that way,

126
00:07:15.001 --> 00:07:17.870
we want to encourage them
to stay on the site, on the walkway

127
00:07:17.870 --> 00:07:20.606
until they get to the
to the street for crossing.

128
00:07:21.674 --> 00:07:23.943
So the

129
00:07:23.943 --> 00:07:28.080
research, when they get 62
or 65 parking spaces to motorcycle

130
00:07:28.080 --> 00:07:31.083
and it has the full heavy capped
piece to it.

131
00:07:31.184 --> 00:07:35.822
So we expect these documents
later this week for the district to review

132
00:07:36.255 --> 00:07:39.258
and to fill in potential dates
for bidding.

133
00:07:40.259 --> 00:07:43.262
They're in the final stages
of wrapping these things up.

134
00:07:45.031 --> 00:07:46.399
Any questions on the softball?

135
00:07:46.399 --> 00:07:52.338
What like

136
00:07:53.739 --> 00:07:56.742
the other one we have here is that Morial

137
00:07:58.110 --> 00:08:01.681
and this is a lot more to it.

138
00:08:02.682 --> 00:08:04.717
This is, again,

139
00:08:04.717 --> 00:08:08.254
currently it's just stone
that was all stone

140
00:08:08.254 --> 00:08:12.492
and relayed out by the contractor
that ran the new power line down.

141
00:08:12.825 --> 00:08:15.361
But it is not very conducive.

142
00:08:15.361 --> 00:08:17.730
And there's no handicapped parking spaces.

143
00:08:17.730 --> 00:08:19.932
So we're going to reconfigure
that lot there.

144
00:08:19.932 --> 00:08:20.800
One of the problems

145
00:08:20.800 --> 00:08:25.137
with this alley over here, water runs down
and there's a swale over here.

146
00:08:25.538 --> 00:08:29.308
Well, what happens is the water connects,
pushed over and ends up

147
00:08:29.308 --> 00:08:31.811
rolling through the
dugout. So we're going to put

148
00:08:34.580 --> 00:08:36.716
it's going to be contoured in such a way

149
00:08:36.716 --> 00:08:40.319
that it pushes the water over to the swale
and not into the dugout.

150
00:08:41.287 --> 00:08:44.123
We looked at some other options,
but if you get into a trip

151
00:08:44.123 --> 00:08:46.592
hazard,
you try to put anything on the sidewalk.

152
00:08:46.592 --> 00:08:49.061
So, again, this is the parking lot. Sure.

153
00:08:49.061 --> 00:08:52.064
They're going to feed into here
and then it'll all be in the cabinet.

154
00:08:53.132 --> 00:08:55.935
And this comes back with a zero impact
on stormwater.

155
00:08:55.935 --> 00:09:00.606
Also, there is a small piece up here
that over time people have park cars

156
00:09:00.606 --> 00:09:01.841
there under stones there

157
00:09:01.841 --> 00:09:06.212
that will be removed and that's going
to put us back in good position again.

158
00:09:06.445 --> 00:09:09.415
We expect these plans later this week
for the district

159
00:09:09.415 --> 00:09:12.652
to review and then we can work
from there to move forward.

160
00:09:13.953 --> 00:09:15.154
And when you say good position,

161
00:09:15.154 --> 00:09:19.091
you're just referring to pervious surface.

162
00:09:19.091 --> 00:09:21.060
Okay.

163
00:09:21.060 --> 00:09:23.029
Any additional questions for Mr.

164
00:09:23.029 --> 00:09:26.032
Anderson?

165
00:09:29.101 --> 00:09:29.535
Okay.

166
00:09:29.535 --> 00:09:32.538
Thank you, Mr. Ellis.

167
00:09:32.738 --> 00:09:33.506
And Mr. Anderson.

168
00:09:33.506 --> 00:09:36.475
He said you'll leave those plans
so that people can review them.

169
00:09:36.475 --> 00:09:39.478
Thank you.

170
00:09:42.081 --> 00:09:43.482
So the next on the agenda

171
00:09:43.482 --> 00:09:47.253
is a concession
stand update again from Mr.

172
00:09:47.253 --> 00:09:50.256
Anderson.

173
00:09:52.558 --> 00:09:53.793
The ten is on the line.

174
00:09:53.793 --> 00:09:57.096
He was going to try to be here, but
he had something jump up on the schedule.

175
00:09:57.096 --> 00:10:00.299
So I'm just going to read
what Ted and I've spoken about.

176
00:10:00.299 --> 00:10:03.302
And then if there are particular
questions, Ted, you hear.

177
00:10:03.736 --> 00:10:04.770
Yes, someone here.

178
00:10:04.770 --> 00:10:07.640
Okay, very good.

179
00:10:07.640 --> 00:10:10.443
I received this morning
it passed on to the administration

180
00:10:10.443 --> 00:10:15.915
the final drawings to reflect the changes
we've made to the concession stand.

181
00:10:16.582 --> 00:10:17.917
The updated MEP

182
00:10:19.719 --> 00:10:22.722
drawings and a complete Q QC review.

183
00:10:23.522 --> 00:10:25.658
And the

184
00:10:25.658 --> 00:10:30.229
the drawings, along with the bid document,
the whole 274 pages of it

185
00:10:30.630 --> 00:10:34.200
that lays it out and that needs to be,
again, dates added to that

186
00:10:34.200 --> 00:10:38.204
for bidding and then a site visit
and those kind of things.

187
00:10:38.537 --> 00:10:40.139
What needs to be done?

188
00:10:40.139 --> 00:10:43.743
Finalize invitation
to bid, finalize construction dates

189
00:10:44.910 --> 00:10:47.213
and pick up any comments

190
00:10:47.213 --> 00:10:50.216
from the district
and of course incorporate them into

191
00:10:50.783 --> 00:10:52.018
the documents.

192
00:10:52.018 --> 00:10:54.820
Ted is winning for one final structural

193
00:10:54.820 --> 00:10:58.624
drawing to reflect the 2018
code changes. So

194
00:11:00.693 --> 00:11:03.596
any questions that you might have for me
or for Mr.

195
00:11:03.596 --> 00:11:06.599
Feedback.

196
00:11:06.732 --> 00:11:08.901
With the documents
that we received this morning,

197
00:11:08.901 --> 00:11:13.105
I just wanted to be clear
that the piece is highlighted in yellow

198
00:11:13.105 --> 00:11:18.344
in the very large,
extensive manual are the pieces that Mr.

199
00:11:18.344 --> 00:11:21.781
Vidocq is waiting for or needs from us,
is that correct?

200
00:11:22.415 --> 00:11:22.948
Correct.

201
00:11:22.948 --> 00:11:24.950
And those are some of the timely pieces.

202
00:11:24.950 --> 00:11:28.621
The the invitation to bid
that Marc mentioned is going to,

203
00:11:28.921 --> 00:11:31.891
once we're ready to release it, to bid,
will fill on the dates.

204
00:11:31.957 --> 00:11:35.594
And then the other piece
was the prevailing wage determination.

205
00:11:36.328 --> 00:11:37.897
I hadn't requested that yet.

206
00:11:37.897 --> 00:11:41.033
Just in the event that there may be
some delays in releasing it for bid.

207
00:11:41.033 --> 00:11:44.136
So once we're approved,
I'll get the prevailing wage

208
00:11:44.136 --> 00:11:47.139
determination will still in the days
and will be ready to go.

209
00:11:47.473 --> 00:11:47.907
Okay.

210
00:11:49.809 --> 00:11:52.812
Thank you.

211
00:11:53.546 --> 00:11:56.549
Any further questions.

212
00:11:57.917 --> 00:11:58.951
Mr. Vito, can we

213
00:11:58.951 --> 00:12:01.921
can we call you or email
if we have questions

214
00:12:02.088 --> 00:12:05.791
that are more extensive once we look
at each of those highlighted pieces?

215
00:12:06.392 --> 00:12:08.794
Certainly
Mark has all my contact information.

216
00:12:08.794 --> 00:12:10.062
He knows where to find me.

217
00:12:10.062 --> 00:12:10.663
Awesome.

218
00:12:10.663 --> 00:12:13.666
Thank you.

219
00:12:13.766 --> 00:12:15.401
So what will be the next board action

220
00:12:15.401 --> 00:12:18.404
for this once it's come back?

221
00:12:18.571 --> 00:12:22.541
I believe once the bid documents
have come back with the bid proposals,

222
00:12:22.541 --> 00:12:26.612
that's that'll be the next piece
of board action completion of that.

223
00:12:27.747 --> 00:12:30.750
And Cheryl shaking her head.

224
00:12:31.617 --> 00:12:32.218
Well, actually,

225
00:12:32.218 --> 00:12:36.122
once we approve the bid document, have it
board approved to put out for bid.

226
00:12:36.255 --> 00:12:38.190
Okay. I think we really should do that.

227
00:12:38.190 --> 00:12:39.225
So I couldn't remember

228
00:12:39.225 --> 00:12:42.928
if we had done that and, you know,
wrapped into the last approval or not.

229
00:12:43.662 --> 00:12:46.966
We just at that point
was we're getting to the bid documents

230
00:12:46.966 --> 00:12:50.102
that probably I want to go back and
take a look again, just got this today.

231
00:12:50.102 --> 00:12:53.205
Just want to make sure that
we've got ourselves lined up, that we,

232
00:12:53.639 --> 00:12:56.242
if we have to bring it forward,
will finalize this with all the dates

233
00:12:56.242 --> 00:12:58.711
and then bring it forward
for full board approval to push out.

234
00:13:02.882 --> 00:13:04.116
And we can set that up.

235
00:13:04.116 --> 00:13:05.818
If you're

236
00:13:05.818 --> 00:13:08.754
if you if you give me a date
where you think you're who you would want

237
00:13:08.754 --> 00:13:10.356
to be,
bringing that to the board for approval,

238
00:13:10.356 --> 00:13:13.626
we can get set all the dates
and get the prevailing wage determination

239
00:13:13.626 --> 00:13:16.929
and provide you with that final set
for official approval and release.

240
00:13:17.863 --> 00:13:21.600
I think we'd probably like to have that
for our first meeting in November

241
00:13:22.401 --> 00:13:25.704
in order to continue moving forward
in a timely fashion.

242
00:13:26.539 --> 00:13:29.175
What's the date of that meeting?

243
00:13:29.175 --> 00:13:32.178
Is November 7/7.

244
00:13:32.311 --> 00:13:33.779
November 7th.

245
00:13:33.779 --> 00:13:36.549
That shouldn't be a problem.

246
00:13:36.549 --> 00:13:40.252
And with the timeline for the actual bid
when bids come back,

247
00:13:40.252 --> 00:13:43.823
I see the highlighted parts
as a date in December.

248
00:13:44.223 --> 00:13:48.594
Since the board only has one business
meeting in December, do we anticipate

249
00:13:48.594 --> 00:13:53.265
that there will be a short turnaround time
in reviewing those bids or will we have

250
00:13:53.265 --> 00:13:56.635
until the first meeting in January
to actually, sir.

251
00:13:57.403 --> 00:13:58.938
Or do you mean December?

252
00:13:58.938 --> 00:14:00.239
December to January?

253
00:14:01.273 --> 00:14:03.409
So if the bids come back, say our meetings

254
00:14:03.409 --> 00:14:06.412
December 16th or whatever,
and they came back

255
00:14:06.879 --> 00:14:09.248
just before that,

256
00:14:09.248 --> 00:14:12.251
what's our timeframe
for having to accept a bid?

257
00:14:13.719 --> 00:14:16.622
Would we be able to wait
until the first meeting in January

258
00:14:16.622 --> 00:14:18.524
if we needed to go through it

259
00:14:18.524 --> 00:14:21.527
and review kind of more extensively,
depending on the costs?

260
00:14:22.494 --> 00:14:26.899
We we typically indicate in the contract
documents that the bids are going to,

261
00:14:26.932 --> 00:14:29.935
that the contractor is required
to hold their bids for 60 days.

262
00:14:30.002 --> 00:14:30.903
Okay.

263
00:14:30.903 --> 00:14:33.806
So in this in the current marketplace,

264
00:14:33.806 --> 00:14:36.809
that's becoming more
and more of a sticking point.

265
00:14:36.942 --> 00:14:40.813
If you told me that you were not going
to award this until your January meeting,

266
00:14:41.113 --> 00:14:44.283
I would probably lengthen the bid period
a little bit,

267
00:14:45.184 --> 00:14:48.287
give the contractors
an extra week or two to look

268
00:14:48.287 --> 00:14:51.490
at the project and generate interest
amongst subcontractors.

269
00:14:52.291 --> 00:14:54.260
Pull this in before the holidays.

270
00:14:54.260 --> 00:14:57.263
So, you know,
the board could certainly see the results,

271
00:14:57.663 --> 00:15:01.100
but maybe not lead
to quite so large of a window

272
00:15:01.100 --> 00:15:04.336
in between the receipt of bids
and the potential award of bids.

273
00:15:05.738 --> 00:15:06.405
That make sense.

274
00:15:06.405 --> 00:15:10.843
I think the board would probably need
at least three weeks to review everything

275
00:15:10.843 --> 00:15:14.847
and ask questions before
bringing it forward to for approval.

276
00:15:15.915 --> 00:15:18.417
So looking at that,

277
00:15:18.417 --> 00:15:21.553
even if we approved it, going to bid
at the November 7th meeting,

278
00:15:22.855 --> 00:15:26.492
our meeting in December is
I think the 12th

279
00:15:27.693 --> 00:15:29.495
and then we don't meet again
until January 9th.

280
00:15:29.495 --> 00:15:34.600
So we would probably just plan on January
9th to allow the time for review

281
00:15:34.600 --> 00:15:37.803
and discussion through committees
if necessary or.

282
00:15:38.370 --> 00:15:41.206
So that would that would work well.

283
00:15:41.206 --> 00:15:44.343
Well, if we if we were released
on the seventh, we could get it out,

284
00:15:44.343 --> 00:15:47.346
you know, the day or two after that,

285
00:15:47.613 --> 00:15:51.216
all bids in the middle of December
and then you've got several weeks

286
00:15:51.216 --> 00:15:54.954
until the holidays in there,
but it's several weeks to review it

287
00:15:54.954 --> 00:15:57.957
before you before
you're expected to act on it.

288
00:15:58.090 --> 00:16:00.159
Okay, great things.
I just want to make sure that we didn't

289
00:16:01.193 --> 00:16:03.829
get to December and then
like catch ourselves in a really short

290
00:16:03.829 --> 00:16:08.133
time as we're heading into the holidays
and meeting availability.

291
00:16:08.701 --> 00:16:10.636
Good point.

292
00:16:10.636 --> 00:16:12.638
Perfect. Thank you.

293
00:16:12.638 --> 00:16:16.575
Generally,
the bid period is six weeks, give or take.

294
00:16:16.875 --> 00:16:19.311
And we did put in this for people.

295
00:16:19.311 --> 00:16:21.647
We are going to have
a pretty big conference on site.

296
00:16:21.647 --> 00:16:25.417
So the contractors
that want to come to see the project

297
00:16:25.884 --> 00:16:28.887
will have time for them and course
other ones will be happy to do that.

298
00:16:30.756 --> 00:16:33.759
Thanks.

299
00:16:34.460 --> 00:16:37.396
Any further questions?

300
00:16:37.396 --> 00:16:40.566
I did want to just start with Lindsay.

301
00:16:40.566 --> 00:16:42.468
When you were talking schedule,
we will not have

302
00:16:42.468 --> 00:16:46.071
any other committee meetings in December
after the 12th,

303
00:16:46.472 --> 00:16:49.775
except for ad hoc,
if that's where we want to talk about it.

304
00:16:51.677 --> 00:16:52.845
Yeah.

305
00:16:52.845 --> 00:16:55.280
Looking. That would be December 20th.

306
00:16:56.315 --> 00:16:58.550
I want to make
sure that there was a chance for at least

307
00:16:58.550 --> 00:17:01.720
some board members to get together
to be able to talk about it.

308
00:17:01.720 --> 00:17:03.155
If necessary.

309
00:17:03.155 --> 00:17:03.422
Yeah.

310
00:17:03.422 --> 00:17:07.960
Ideally, if that came back in time
that it was reviewed at Ad Hoc,

311
00:17:08.327 --> 00:17:11.397
then it would be able to go
to the full board individually for review

312
00:17:11.663 --> 00:17:15.901
and any questions to come back
to all of you before January 9th.

313
00:17:17.269 --> 00:17:19.204
What's the date of ad hoc?

314
00:17:19.204 --> 00:17:20.539
The 20th.

315
00:17:20.539 --> 00:17:23.542
Okay. Does that work?

316
00:17:23.575 --> 00:17:26.578
Mr. Beat up?

317
00:17:26.779 --> 00:17:28.113
I think that would be fine.

318
00:17:28.113 --> 00:17:28.981
Okay.

319
00:17:28.981 --> 00:17:31.717
Even even if we pushed that

320
00:17:31.717 --> 00:17:33.585
six week date that Mr.

321
00:17:33.585 --> 00:17:35.788
Anderson was referring
to a little bit quicker,

322
00:17:35.788 --> 00:17:39.892
I think given the scale of this project,
I don't think that's going to be an issue.

323
00:17:41.627 --> 00:17:44.563
Because the district office is closed
the week between Christmas and New Year's.

324
00:17:44.563 --> 00:17:45.130
Technically.

325
00:17:45.130 --> 00:17:48.200
So that would really be
the only opportunity

326
00:17:49.802 --> 00:17:52.304
in advance of January 9th.

327
00:17:52.304 --> 00:17:52.704
Right.

328
00:17:52.704 --> 00:17:57.176
I mean, if we if we put this out November
8th, for example,

329
00:17:57.176 --> 00:18:00.179
I mean, we should have this ready to go

330
00:18:02.114 --> 00:18:03.315
after the meeting on the seventh.

331
00:18:03.315 --> 00:18:04.516
We put it out the eighth.

332
00:18:04.516 --> 00:18:06.018
We do it for five weeks.

333
00:18:06.018 --> 00:18:07.786
We should be fine
and we can still have it in

334
00:18:07.786 --> 00:18:11.490
before the 20th, at least
to present the bid results and respond

335
00:18:11.490 --> 00:18:14.493
to any preliminary questions.

336
00:18:14.927 --> 00:18:15.727
Great.

337
00:18:15.727 --> 00:18:18.730
Thank you.

338
00:18:19.098 --> 00:18:22.000
Any additional questions?

339
00:18:22.000 --> 00:18:22.501
Thank you, Mr.

340
00:18:22.501 --> 00:18:24.670
Anderson.

341
00:18:24.670 --> 00:18:25.170
Thank you, Mr.

342
00:18:25.170 --> 00:18:26.839
Reed.

343
00:18:26.839 --> 00:18:29.842
Quite welcome.

344
00:18:30.642 --> 00:18:31.076
Okay.

345
00:18:31.076 --> 00:18:35.614
Next on the agenda is the Retention
Basin update.

346
00:18:35.881 --> 00:18:37.416
Mr. Anderson.

347
00:18:37.416 --> 00:18:41.053
This project is
also in final review at or to

348
00:18:42.788 --> 00:18:45.124
expect those documents again this week.

349
00:18:45.124 --> 00:18:47.926
There is one issue that we need to go
and have a conversation

350
00:18:47.926 --> 00:18:50.929
with the township about because the

351
00:18:52.231 --> 00:18:53.732
the original drawings

352
00:18:53.732 --> 00:18:56.702
and the AC builds do not line up.

353
00:18:56.702 --> 00:19:01.707
And so the spillway is higher than it's
supposed to be.

354
00:19:01.740 --> 00:19:05.210
There's some other issues in the
to the basin itself.

355
00:19:05.844 --> 00:19:08.847
So once we kind of get this done
in the Bush

356
00:19:09.047 --> 00:19:11.850
administration, give us our approvals,
we're going to go over

357
00:19:11.850 --> 00:19:14.853
and have a conversation
with the township to say,

358
00:19:15.320 --> 00:19:18.524
what is your expectation here and line
that what the issues are?

359
00:19:19.024 --> 00:19:22.127
There's also one of the outfall pipes
that is

360
00:19:22.227 --> 00:19:25.230
has no pitch to it,
and we're not really sure why that is.

361
00:19:25.697 --> 00:19:27.633
So we were also, when asked that question.

362
00:19:28.800 --> 00:19:29.902
So we

363
00:19:29.902 --> 00:19:33.605
hope to be over to the township
before Thanksgiving just to be able

364
00:19:33.605 --> 00:19:36.608
to put some of this together
so we know what our next steps are.

365
00:19:39.211 --> 00:19:44.283
It has impact on capacity and our flow of
water should basically become four.

366
00:19:44.283 --> 00:19:47.286
That's the two issues.

367
00:19:49.288 --> 00:19:50.022
I'm sorry, Mr.

368
00:19:50.022 --> 00:19:53.125
Anderson, you're using terms that I.

369
00:19:53.158 --> 00:19:55.294
Apologize. Professional terms.

370
00:19:55.294 --> 00:19:59.131
And so we're talking about that space
where there's like the big step down.

371
00:19:59.932 --> 00:20:01.099
Yeah.

372
00:20:01.099 --> 00:20:04.436
The outfall
is that little U-shaped thing to me

373
00:20:04.870 --> 00:20:08.173
that goes in that little creek that the
I'm sorry, that's the outfall structure.

374
00:20:08.273 --> 00:20:11.276
Okay.

375
00:20:19.017 --> 00:20:19.484
Okay.

376
00:20:19.484 --> 00:20:22.487
Any additional questions for Mr. Anderson

377
00:20:22.788 --> 00:20:25.424
at this point?

378
00:20:25.424 --> 00:20:26.024
Okay.

379
00:20:26.024 --> 00:20:29.027
Thank you, Mr..

380
00:20:29.995 --> 00:20:31.830
Next on the agenda,

381
00:20:31.830 --> 00:20:37.002
agenda item is capital plan review. So

382
00:20:42.574 --> 00:20:43.942
I think we had just talked

383
00:20:43.942 --> 00:20:46.945
about putting this
or bringing this back on a on a

384
00:20:48.347 --> 00:20:49.348
frequent

385
00:20:49.348 --> 00:20:53.619
meeting basis as we meet
just to to look at it and see progress

386
00:20:53.619 --> 00:20:56.622
or see what items are still on the
to do list for this year.

387
00:20:56.622 --> 00:21:00.125
And we will be getting into conversations
through budget with trying to build out

388
00:21:00.125 --> 00:21:04.062
the following year
and then a more longer term picture.

389
00:21:04.997 --> 00:21:07.332
We have started work on and Mr.

390
00:21:07.332 --> 00:21:12.504
Anderson's reach sort of reaching out to
get proposals for auditorium upgrades and

391
00:21:13.639 --> 00:21:18.443
the floor refinishing at the high school
for the gym floor.

392
00:21:18.777 --> 00:21:21.046
So those are two items that have been

393
00:21:21.046 --> 00:21:23.215
also kind of
in the works for a couple of years,

394
00:21:23.215 --> 00:21:25.984
got put on hold that we really do
want to pick up sooner than later.

395
00:21:25.984 --> 00:21:28.987
So those two items are

396
00:21:29.388 --> 00:21:31.923
need to be addressed.

397
00:21:31.923 --> 00:21:34.459
We are getting our busses
actually they are here.

398
00:21:34.459 --> 00:21:37.462
So the bus replacements, the one from
these are now these are the busses

399
00:21:37.462 --> 00:21:41.867
from last year that were we never got
that were put on hold

400
00:21:41.867 --> 00:21:45.704
because of all the supply chain issues
and deliveries.

401
00:21:45.704 --> 00:21:49.708
So we're getting
these six busses from 2122

402
00:21:50.776 --> 00:21:52.911
which should be getting them in
and have them ready.

403
00:21:52.911 --> 00:21:55.914
They're just I think they're with Bright
Bill, they just need their final

404
00:21:57.049 --> 00:22:01.753
all the stuff that has to go in basically
to get it ready for Derry Township.

405
00:22:01.753 --> 00:22:03.722
So he'll be getting those. He's excited.

406
00:22:03.722 --> 00:22:06.358
Mr. Bell
Very excited to get those in the house.

407
00:22:06.358 --> 00:22:08.093
And then we will

408
00:22:08.093 --> 00:22:11.163
we'll be trading the other ones
at some point after that.

409
00:22:11.163 --> 00:22:11.930
They'll take them back

410
00:22:11.930 --> 00:22:14.933
once we are sure that we're up
and running with the new ones.

411
00:22:16.902 --> 00:22:17.703
Already reported.

412
00:22:17.703 --> 00:22:20.772
Library Dehumidification Dehumidification.

413
00:22:20.806 --> 00:22:23.075
That project at the middle
school was complete for the summer,

414
00:22:23.075 --> 00:22:26.611
so I think that was
everyone was happy with that changes

415
00:22:28.814 --> 00:22:30.482
and don't think everything else

416
00:22:30.482 --> 00:22:34.353
we've been talking about
the traffic assessment for the stormwater

417
00:22:34.353 --> 00:22:37.923
based than all the work with
for to everything else we've been talking

418
00:22:37.923 --> 00:22:40.892
about covering
pretty extensively in all of our meetings

419
00:22:41.059 --> 00:22:44.262
Now for anyone News Are there any
questions that you might have

420
00:22:45.230 --> 00:22:48.233
on the working process.

421
00:22:50.736 --> 00:22:53.739
That are that.

422
00:22:54.272 --> 00:22:56.074
They are actually in the agenda?

423
00:22:56.074 --> 00:22:59.611
Maybe we need to help you
with Agenda Manager

424
00:22:59.611 --> 00:23:02.581
to show you where the attachments are.

425
00:23:04.583 --> 00:23:06.451
I have just a question

426
00:23:06.451 --> 00:23:09.454
and I could just be forgetting it.

427
00:23:09.955 --> 00:23:13.625
Are building upgrades
for like heating systems

428
00:23:13.625 --> 00:23:17.529
and that type of thing
no longer reflected in the capital plan?

429
00:23:19.097 --> 00:23:21.466
I remember
there was something that we were like,

430
00:23:21.466 --> 00:23:24.736
as you redid the capital plan,
it was that's supposed to live

431
00:23:24.736 --> 00:23:27.739
in a different piece of the budget versus
the capital plan.

432
00:23:28.039 --> 00:23:30.842
There's two ways to look at,
well, two things to consider.

433
00:23:30.842 --> 00:23:34.546
If it's if it's a general repair material,
just a part, you know,

434
00:23:34.579 --> 00:23:38.550
some some necessary parts
or things to keep it going.

435
00:23:38.550 --> 00:23:39.985
That's that's one thing.

436
00:23:39.985 --> 00:23:44.523
If it is a bigger refurbish,
a redo, an upgrade,

437
00:23:44.623 --> 00:23:47.826
that kind of thing, then it will be
kind of the same thing as roofing.

438
00:23:47.826 --> 00:23:50.128
You can patch a piece of a roof
and as a repair

439
00:23:50.128 --> 00:23:53.832
or a whole piece of roof
and it becomes a cap project.

440
00:23:54.266 --> 00:23:55.233
So that's sort of

441
00:23:55.233 --> 00:23:58.770
so we don't have anything on here
because we had not identified anything in

442
00:23:58.870 --> 00:24:01.406
that we were aware of
at the time for the current year.

443
00:24:01.406 --> 00:24:04.709
H-back Those are the things as we do
building walkthroughs,

444
00:24:04.743 --> 00:24:07.913
we're starting to plan
with the principals and Mr.

445
00:24:07.913 --> 00:24:08.580
Anderson,

446
00:24:10.015 --> 00:24:11.983
Mrs. White and myself will be

447
00:24:11.983 --> 00:24:13.118
doing some of those walkthroughs

448
00:24:13.118 --> 00:24:16.388
to get a better idea
of how to start thinking about the age

449
00:24:16.388 --> 00:24:20.492
and the necessary things that we have to
think about for the CAP plan

450
00:24:20.926 --> 00:24:23.962
so that we're going to build in
what I was saying that we'll we'll start

451
00:24:23.962 --> 00:24:28.200
working on the 2324 cap plan
as well as anything that we can identify.

452
00:24:28.200 --> 00:24:31.069
Will be a longer upgrade. Okay.

453
00:24:31.069 --> 00:24:33.705
And this can wait
until we're in the next item,

454
00:24:33.705 --> 00:24:36.208
but it's more
just trying to kind of follow

455
00:24:36.208 --> 00:24:39.478
in larger expenses if we're able
if it's not on the capital plan

456
00:24:39.511 --> 00:24:43.381
or for able to take capital reserve
funds, you know, for things

457
00:24:43.381 --> 00:24:47.185
that end up being more significant
of a cost than anticipated or

458
00:24:49.020 --> 00:24:49.855
it would be, that's.

459
00:24:49.855 --> 00:24:51.490
The conversation
and approval of the board.

460
00:24:51.490 --> 00:24:54.493
And if that you know, that's the the

461
00:24:55.327 --> 00:24:58.296
recommendation of gen services,
then we bring things forward

462
00:24:58.296 --> 00:25:01.800
and it's either on a does it
I mean those are the questions.

463
00:25:01.800 --> 00:25:02.934
Then you start looking at it.

464
00:25:02.934 --> 00:25:07.205
What's the not materiality
but what's the timeline?

465
00:25:07.372 --> 00:25:10.675
Is it how, how urgent is it?

466
00:25:10.675 --> 00:25:12.677
Is it urgent
or is it something that we build into

467
00:25:12.677 --> 00:25:15.680
the following year and just get it
part of the next year's cap plan?

468
00:25:15.780 --> 00:25:16.748
Okay. Yeah.

469
00:25:16.748 --> 00:25:19.985
And I think one option
there is just have a ms.

470
00:25:19.985 --> 00:25:20.819
cap list

471
00:25:20.819 --> 00:25:25.290
that are things that are maybe looking out
in the future and not ready to go now.

472
00:25:25.724 --> 00:25:29.160
But if we have funding, we might be able
to pull the trigger faster.

473
00:25:29.694 --> 00:25:33.365
And again, sometimes they start
leapfrogging each other.

474
00:25:33.365 --> 00:25:35.467
Once you start getting into problems.
Right.

475
00:25:35.467 --> 00:25:39.738
And this this was strictly 22, 23,
but we had started that if,

476
00:25:40.572 --> 00:25:42.941
as you recall, we had
we're starting to have this conversation.

477
00:25:42.941 --> 00:25:47.379
So there are a few things on those
those out years until we had a better

478
00:25:48.046 --> 00:25:50.649
a little more time
in that more thorough time to pull

479
00:25:50.649 --> 00:25:53.752
that those out years
together and present a five year plan

480
00:25:55.320 --> 00:25:57.923
that's we hope to bring that, you know,
be able to bring something like

481
00:25:57.923 --> 00:26:00.959
that more by the end of the school year
for next year.

482
00:26:00.959 --> 00:26:05.764
And going forward as we really start
budgeting for long term cap projects.

483
00:26:06.631 --> 00:26:09.901
And do you have a threshold
for reporting on us

484
00:26:10.268 --> 00:26:13.271
as capital versus

485
00:26:14.272 --> 00:26:17.275
just standard repairs?

486
00:26:17.742 --> 00:26:18.677
Not necessarily.

487
00:26:18.677 --> 00:26:21.680
I mean, a capital,

488
00:26:21.746 --> 00:26:25.150
you could have a repair for $20,000
and it really doesn't.

489
00:26:25.150 --> 00:26:26.117
It really goes to

490
00:26:26.117 --> 00:26:29.854
what extends the life of an assets,
if it significantly adds

491
00:26:29.854 --> 00:26:30.889
to the life of an asset.

492
00:26:30.889 --> 00:26:35.760
And it would hit a from an auditing
standpoint, more of a threshold that,

493
00:26:36.461 --> 00:26:39.464
you know, you're up and running for 20
more years because you're doing something,

494
00:26:39.664 --> 00:26:43.034
then it would become more of a
a capital item versus

495
00:26:43.034 --> 00:26:47.005
just a repair that's sort of buying
your short term Band-Aid kind of things.

496
00:26:47.005 --> 00:26:48.640
That's
kind of how I would look at it. Okay.

497
00:26:48.640 --> 00:26:50.342
And it really is one off.

498
00:26:50.342 --> 00:26:52.043
I mean, as you as these things happen,

499
00:26:52.043 --> 00:26:54.546
then you really look at and say,
okay, where can we justify putting

500
00:26:55.714 --> 00:26:56.948
pulling those funds from

501
00:26:56.948 --> 00:26:59.951
and how do you classify it?

502
00:27:03.755 --> 00:27:06.758
Any further questions on the capital plan?

503
00:27:07.892 --> 00:27:11.796
And yes, I believe we did agree that
we'll keep this on from meeting to meeting

504
00:27:12.364 --> 00:27:16.301
just so that there's awareness there
in case anything we can discuss.

505
00:27:16.301 --> 00:27:19.304
Then instead of having to have it
as an agenda item.

506
00:27:21.506 --> 00:27:22.741
Okay.

507
00:27:22.741 --> 00:27:25.710
Nothing further on unfinished business.

508
00:27:26.311 --> 00:27:28.647
I would like to go to new business

509
00:27:28.647 --> 00:27:33.051
and this is Section
A, which is high school coils.

510
00:27:33.618 --> 00:27:35.220
So I'm assuming this is calling Coyle.

511
00:27:35.220 --> 00:27:37.255
Mr. Anderson

512
00:27:37.255 --> 00:27:40.258
didn't close

513
00:27:49.668 --> 00:27:50.568
to things.

514
00:27:50.568 --> 00:27:53.571
Take a step back real quick, Lindsey,
to answer your question,

515
00:27:53.672 --> 00:27:56.908
this is well, everyone,
this is Matt Kressley from Trane.

516
00:27:57.275 --> 00:28:00.045
And Matt and I have been in dialog about

517
00:28:00.045 --> 00:28:02.714
what they term a renewal of

518
00:28:03.782 --> 00:28:04.883
chillers, both for the

519
00:28:04.883 --> 00:28:08.787
middle school in the high school,
the air conditioning at the s.e.c.

520
00:28:08.787 --> 00:28:10.321
The elementary are in great shape.

521
00:28:10.321 --> 00:28:13.158
Their new we've repaired boilers
in the last year.

522
00:28:13.158 --> 00:28:16.061
So the elementary building,
we're in good shape there.

523
00:28:16.061 --> 00:28:19.531
This renewal project is something
that we would do, i suspect as a cap plan.

524
00:28:19.831 --> 00:28:22.834
And matt and i spoke about that
those numbers last week.

525
00:28:23.168 --> 00:28:25.970
And i expect that because i've already
started to work on the capital plan

526
00:28:25.970 --> 00:28:29.107
that's about five years with things
that I know we've got to find a home for.

527
00:28:29.374 --> 00:28:32.377
And that's one for both the high school
and the middle school.

528
00:28:33.111 --> 00:28:37.515
So I was happy to be here with Matt today

529
00:28:37.515 --> 00:28:43.288
to explain the coil issue,
the timing of the issue and what occurred.

530
00:28:43.288 --> 00:28:45.323
And I'm going to just explain

531
00:28:45.323 --> 00:28:48.126
that's going to take you through
the more technical part of it.

532
00:28:48.126 --> 00:28:51.129
But as part of our COVID protocol,
we were bringing in

533
00:28:51.496 --> 00:28:53.398
with an air quality assessment.

534
00:28:53.398 --> 00:28:56.401
And so we were bringing in 100%
outside air

535
00:28:57.068 --> 00:28:59.804
as part of a purging process
every morning from like

536
00:28:59.804 --> 00:29:02.941
3 to 5 in the morning
before students and staff arrived.

537
00:29:03.675 --> 00:29:07.078
In that process,
we had a failure of a heat wheel

538
00:29:08.079 --> 00:29:11.316
that caused the coils to freeze.

539
00:29:11.816 --> 00:29:16.454
And Matt, I'm going back and forth
on any number of options as to how to

540
00:29:17.589 --> 00:29:18.757
how to repair this.

541
00:29:18.757 --> 00:29:22.560
We look at just swapping out parts,
but it really is more than

542
00:29:22.560 --> 00:29:24.462
our guys are qualified to do.

543
00:29:24.462 --> 00:29:27.565
There's a lot of taking,
sealing and moving lights.

544
00:29:27.966 --> 00:29:30.001
It's not a project that we can take on.

545
00:29:30.001 --> 00:29:32.971
I get done in that kind of fashion.

546
00:29:33.738 --> 00:29:36.841
We also went back and forth
with the controllers to see if we could

547
00:29:37.342 --> 00:29:41.513
use the old controllers and we can
the new controllers that come with it

548
00:29:42.781 --> 00:29:46.050
would enable us to
should that he will shut down again.

549
00:29:46.050 --> 00:29:49.154
If it was shut off and closed
damper shut you to talk.

550
00:29:50.121 --> 00:29:50.855
It talked to Mr.

551
00:29:50.855 --> 00:29:55.994
Purcell and I believe this would be
submitted to it shirt and I don't know.

552
00:29:59.097 --> 00:30:01.699
It will be, but it's going to depend on
they were looking

553
00:30:01.699 --> 00:30:05.270
I mean for when we looked at it,
it was a very insignificant repair.

554
00:30:05.270 --> 00:30:08.706
So I'm still waiting for
all the information to get their blessing

555
00:30:08.706 --> 00:30:12.677
on what this is versus
what the so what what happened.

556
00:30:13.077 --> 00:30:16.080
So I'll let Matt take it from here.

557
00:30:16.681 --> 00:30:18.116
Sure.

558
00:30:18.116 --> 00:30:23.421
So understand
that this is more than a coil replacement.

559
00:30:23.988 --> 00:30:28.760
So there are three energy recovery units
on the roof of the high school,

560
00:30:29.460 --> 00:30:31.863
two of which sustained

561
00:30:31.863 --> 00:30:34.866
damage to the indoor hot water coil.

562
00:30:35.133 --> 00:30:38.069
That is the primary source for heating.

563
00:30:38.069 --> 00:30:42.740
The the initial source for heating
comes from the energy wheel itself,

564
00:30:42.740 --> 00:30:46.811
which is essentially just a wheel inside
the unit that conditions the air,

565
00:30:47.979 --> 00:30:51.850
because this unit is responsible for
bringing in 100% outside air all the time.

566
00:30:52.851 --> 00:30:55.854
It is
the ventilation air for the building,

567
00:30:56.187 --> 00:30:59.190
the primary source of ventilation, air
for the building.

568
00:30:59.190 --> 00:31:01.893
It was, I believe, late January.

569
00:31:01.893 --> 00:31:06.965
We were called out to look at the failure
of the hot water coils was

570
00:31:06.998 --> 00:31:10.201
which was the big symptom
of the overall issue.

571
00:31:10.802 --> 00:31:14.172
The only reason that we can determine
why or how the hot

572
00:31:14.172 --> 00:31:18.409
water coils would fail
is if the energy wheel itself failed.

573
00:31:19.143 --> 00:31:22.146
Because, like I said, it's responsible
for preconditioning essentially

574
00:31:22.380 --> 00:31:25.617
very cold air, ten degrees,
something like that, and has the ability

575
00:31:25.917 --> 00:31:29.254
through that air exchange where it takes
the return air from the space,

576
00:31:29.254 --> 00:31:33.024
which is about 70 ish,
and then exchanges that energy

577
00:31:33.024 --> 00:31:37.996
so that the, you know, ten degree air
becomes something more than freezing.

578
00:31:38.529 --> 00:31:40.732
Okay. That's its job. That's how it works.

579
00:31:40.732 --> 00:31:44.369
And it continually operates as long as
that piece of equipment is occupied.

580
00:31:45.637 --> 00:31:46.404
Mark, Mr.

581
00:31:46.404 --> 00:31:51.342
Anderson had mentioned that we were doing
a pre occupancy purge, whereas for a

582
00:31:51.542 --> 00:31:56.581
for COVID protocol, which basically means
we are running the equipment earlier

583
00:31:56.581 --> 00:32:00.218
and the idea is to pressurize
the building slightly

584
00:32:00.218 --> 00:32:03.521
and remove particles from the atmosphere.

585
00:32:03.521 --> 00:32:06.090
So that's what we're trying to do,
micro droplets in the air,

586
00:32:06.090 --> 00:32:09.227
we're trying to displace
those through through pressure.

587
00:32:10.361 --> 00:32:12.931
Okay,

588
00:32:12.931 --> 00:32:16.334
We determined that
there were multiple things.

589
00:32:16.734 --> 00:32:21.739
So after January 24th,
we provided a controls only proposal,

590
00:32:21.739 --> 00:32:23.841
which I believe the proposal
that you're referring to was for.

591
00:32:23.841 --> 00:32:27.779
So on February 4th, after that,

592
00:32:28.313 --> 00:32:30.982
Mark and I engaged in dialog
about different options.

593
00:32:30.982 --> 00:32:34.986
As far as while the school,
the district itself was determining

594
00:32:34.986 --> 00:32:36.421
whether or not those coils

595
00:32:36.421 --> 00:32:39.624
that are in the space on the first
and second floor could be repaired

596
00:32:40.491 --> 00:32:43.194
or if it was something that
would need to be replaced

597
00:32:44.862 --> 00:32:47.865
if there is options as far as

598
00:32:48.433 --> 00:32:51.436
any other items that might prevent this
from happening again.

599
00:32:51.903 --> 00:32:55.006
In general, discussion on why
or how did this happen.

600
00:32:55.540 --> 00:32:58.643
So those were the things
that that happened September 15th.

601
00:32:58.643 --> 00:33:01.879
We provided a turnkey proposal
at the request of the district

602
00:33:02.280 --> 00:33:05.984
to provide a full solution
so this issue doesn't repeat.

603
00:33:06.384 --> 00:33:09.454
And so what that involved was an upgrade

604
00:33:09.454 --> 00:33:12.590
of the controller,
a true status of the energy wheel.

605
00:33:12.590 --> 00:33:15.760
So right now, even the unit
that was unaffected

606
00:33:15.760 --> 00:33:19.497
by the coil damage does not have a true
status of the energy wheel.

607
00:33:19.864 --> 00:33:23.568
And what we found through
our investigation was any blip in power,

608
00:33:23.868 --> 00:33:28.473
any subsequent loss of energy in one leg,
the three phases that are available in

609
00:33:28.473 --> 00:33:31.609
that motor would stop the energy wheel

610
00:33:31.609 --> 00:33:35.079
and you would have no notice
that that had occurred.

611
00:33:35.346 --> 00:33:36.147
Okay.

612
00:33:36.147 --> 00:33:39.183
So what this does is it
upgrades the control system to include

613
00:33:39.183 --> 00:33:42.186
notice that the energy wheel has stopped.

614
00:33:42.186 --> 00:33:45.890
There's an ability to remotely restart
and there's a safety protocol

615
00:33:45.890 --> 00:33:50.294
that's followed as well to preserve
the integrity of the interior systems,

616
00:33:50.828 --> 00:33:53.464
because the only thing that's
protecting that coil at this moment

617
00:33:53.464 --> 00:33:57.935
for even even the three systems that are
there is that energy wheel.

618
00:33:58.302 --> 00:34:02.907
That's the separating point between
raw outside air and that and that coil.

619
00:34:07.779 --> 00:34:08.613
So this proposal

620
00:34:08.613 --> 00:34:12.183
provides a after hours installation.

621
00:34:12.717 --> 00:34:15.720
It's removal of ceilings.

622
00:34:15.753 --> 00:34:18.790
So the other thing to know is
those ceilings are extremely tight.

623
00:34:19.023 --> 00:34:21.592
We have to drain and remove
piping in order

624
00:34:21.592 --> 00:34:24.595
to get to the actual systems
we need to work on.

625
00:34:25.329 --> 00:34:25.830
As Mr.

626
00:34:25.830 --> 00:34:29.133
Anderson had expressed,
we have lights to move out of the way.

627
00:34:29.801 --> 00:34:31.602
We have a control system.

628
00:34:31.602 --> 00:34:33.037
Well,

629
00:34:33.037 --> 00:34:35.206
unit controllers to upgrade and safety

630
00:34:35.206 --> 00:34:38.209
features to add as part of this project

631
00:34:38.576 --> 00:34:41.145
and we have to put everything back
together again.

632
00:34:41.145 --> 00:34:43.881
We'll provide air and water
testing to make sure that we're

633
00:34:43.881 --> 00:34:47.051
within the original design
intent of the system.

634
00:34:48.519 --> 00:34:50.555
Are we?

635
00:34:50.555 --> 00:34:52.890
I have no idea
what you're really talking about, but

636
00:34:52.890 --> 00:34:55.626
what's sorry, were we doing this?

637
00:34:55.626 --> 00:35:00.231
Were we taxing the system to try to combat
COVID?

638
00:35:00.231 --> 00:35:01.132
Is that what, like

639
00:35:01.132 --> 00:35:04.635
this system was not designed
to do what we were forcing it to do.

640
00:35:05.136 --> 00:35:07.038
So are we done doing that?

641
00:35:07.038 --> 00:35:09.240
So the system is designed to.

642
00:35:09.240 --> 00:35:12.477
So this
this unit is intended to run during

643
00:35:12.477 --> 00:35:15.513
the normal occupied day for the students.

644
00:35:15.513 --> 00:35:19.283
The only thing 3 to 5 thing
is we're not doing that in the future.

645
00:35:19.750 --> 00:35:20.184
Correct.

646
00:35:20.184 --> 00:35:24.122
If the COVID protocol has gone away,
that just means that the equipment is not

647
00:35:24.122 --> 00:35:28.359
going to run from 3 to 5 in conjunction
with the removal of the air.

648
00:35:28.359 --> 00:35:31.662
It's going to run from 6 to 5 or whatever

649
00:35:31.662 --> 00:35:34.999
it normally is in a very,
very similar fashion.

650
00:35:35.366 --> 00:35:36.300
Okay.

651
00:35:36.300 --> 00:35:39.170
This equipment is 20 years old, right?

652
00:35:39.170 --> 00:35:41.973
One of the things we learned
during COVID was we wanted to change

653
00:35:41.973 --> 00:35:45.810
to a more restrictive filter,
but the equipment's too old to do that.

654
00:35:46.244 --> 00:35:49.914
And so that's that also kind of rolls
into this what we were do you know,

655
00:35:50.081 --> 00:35:52.917
we did the purges at the high school,
in the middle school because we could

656
00:35:54.185 --> 00:35:57.989
and it was what we did.

657
00:35:58.055 --> 00:36:00.892
I mean, we may look back at that now.
I'm sure you're. Right.

658
00:36:00.892 --> 00:36:02.593
It was unnecessary.

659
00:36:02.593 --> 00:36:04.562
Right. Right.

660
00:36:04.562 --> 00:36:07.532
So you will have the capability
then to add

661
00:36:07.832 --> 00:36:10.801
additional filters with that.

662
00:36:10.801 --> 00:36:14.872
So we're not additional filters,
but controls or controls.

663
00:36:14.906 --> 00:36:16.040
Controls that we'll be able turn up.

664
00:36:16.040 --> 00:36:19.043
The heat will start rolling.

665
00:36:20.011 --> 00:36:22.079
If we can kind of back up from before.

666
00:36:22.079 --> 00:36:25.483
My understanding was
when this initially came about, the

667
00:36:26.884 --> 00:36:29.854
estimate was significantly lower

668
00:36:29.854 --> 00:36:33.157
than than where it is today
and what we're reviewing.

669
00:36:33.157 --> 00:36:37.128
Can you kind of walk us through
how we got from there to here

670
00:36:38.863 --> 00:36:42.433
and what stands out as the difference?

671
00:36:43.067 --> 00:36:45.136
Because there's a pretty significant
financial.

672
00:36:45.136 --> 00:36:45.436
Sure.

673
00:36:45.436 --> 00:36:48.639
I think the first proposal you're looking
at was the one that I generated

674
00:36:48.639 --> 00:36:53.844
on February 4th, and that is specific
to the controls only it does not refer to.

675
00:36:54.245 --> 00:36:54.779
I apologize.

676
00:36:54.779 --> 00:36:58.549
We don't have that when we only have
the one that's dated September 15th.

677
00:36:58.950 --> 00:37:02.787
I just know from the conversation about it
that it went from

678
00:37:02.987 --> 00:37:05.990
perhaps $20,000 to.

679
00:37:06.257 --> 00:37:08.492
I think that that just came
from a conversation Mr.

680
00:37:08.492 --> 00:37:12.196
Anderson and I had up front when I was
we were preliminarily, preliminarily

681
00:37:12.196 --> 00:37:16.500
going to report it to insurance
that it was probably a $17,000.

682
00:37:16.500 --> 00:37:19.337
I've note from my notes it was going to
you know, it was just a low thing.

683
00:37:19.337 --> 00:37:21.272
And that was which is for controls.

684
00:37:21.272 --> 00:37:23.941
And that was in January.
So that was before anything was looked at.

685
00:37:23.941 --> 00:37:28.312
But yeah, we never had I never
we never saw the proposal after that.

686
00:37:28.312 --> 00:37:32.817
That was just an upfront
guesstimate as to what we were looking.

687
00:37:32.817 --> 00:37:35.419
At that was specific to controls only.

688
00:37:35.419 --> 00:37:38.422
It did not entail any modifications
to the,

689
00:37:38.623 --> 00:37:41.492
to the, to the removal
or replacement of the hot water coils.

690
00:37:41.492 --> 00:37:45.429
It was unknown at that time whether or not
those coils could be repaired

691
00:37:45.763 --> 00:37:48.933
or, you know, if if,
if there was something else

692
00:37:48.933 --> 00:37:54.038
that could be done subsequently is
when we got the information from Mr.

693
00:37:54.038 --> 00:37:55.339
Anderson that no,

694
00:37:56.607 --> 00:37:57.742
it could you put

695
00:37:57.742 --> 00:38:01.112
together a full solution
for replacing these coils

696
00:38:01.512 --> 00:38:04.682
and protect these units
from this happening again.

697
00:38:05.182 --> 00:38:07.852
And that's the proposal
that you're looking at today,

698
00:38:07.852 --> 00:38:10.855
I believe the one you're
referring to from September

699
00:38:10.988 --> 00:38:13.991
something 15 excuse me.

700
00:38:16.961 --> 00:38:18.863
So was that
just getting someone to come in

701
00:38:18.863 --> 00:38:22.867
and then realize that it was the coils
Initially in the conversation,

702
00:38:22.867 --> 00:38:27.004
it hadn't been reviewed like it hadn't
been visited or looked at on site,

703
00:38:27.004 --> 00:38:30.007
and that's why
it was just looking for controls.

704
00:38:30.074 --> 00:38:32.276
That that's exactly why we felt initially,

705
00:38:32.276 --> 00:38:35.413
although there was a leak,
we thought it was just a controls issue.

706
00:38:35.413 --> 00:38:39.016
We could repair or reconfigure
what was there.

707
00:38:39.016 --> 00:38:42.520
And then upon further examination,
we realized that it was further than that.

708
00:38:43.020 --> 00:38:45.690
And so that's where Matt
and I started going back and forth.

709
00:38:45.690 --> 00:38:46.791
Are there other options?

710
00:38:46.791 --> 00:38:48.993
Can I just do
the coil in the controls? Well,

711
00:38:48.993 --> 00:38:53.130
then you get into the ceiling, the lights,
and it is extraordinarily tight.

712
00:38:53.130 --> 00:38:56.400
When they build these buildings, there's
no ceiling grid, there's no lights.

713
00:38:56.400 --> 00:38:57.902
They put it right up in there.

714
00:38:57.902 --> 00:39:00.871
But it's not
there's not a lot of room to move.

715
00:39:00.871 --> 00:39:02.640
And that really complicates it.

716
00:39:02.640 --> 00:39:06.310
And with the service contract that we have
with Trane, I believe that we started

717
00:39:07.712 --> 00:39:10.681
during the pandemic, does that

718
00:39:11.649 --> 00:39:13.417
account for someone

719
00:39:13.417 --> 00:39:16.420
being able to come out
when there is a leak?

720
00:39:17.922 --> 00:39:18.989
Well, what we did

721
00:39:18.989 --> 00:39:22.293
with with Trane
was we have an annual service contract

722
00:39:22.293 --> 00:39:27.031
with them to do preventive maintenance
on the equipment during COVID.

723
00:39:27.031 --> 00:39:30.835
What we did was we had an air quality
assessment remains as many changes

724
00:39:30.835 --> 00:39:33.838
as we could to introduce
as much fresh air as possible.

725
00:39:33.838 --> 00:39:35.873
That's
where some of those changes came. Okay.

726
00:39:35.873 --> 00:39:39.477
But the maintenance contract,
when like what is the time frame?

727
00:39:39.477 --> 00:39:42.513
I guess I'm curious
if there's a leak that's,

728
00:39:42.513 --> 00:39:45.483
you know, significant enough to notice it.

729
00:39:46.350 --> 00:39:47.985
What prompts

730
00:39:47.985 --> 00:39:52.957
train coming out and servicing it
that maybe we would have found out

731
00:39:52.957 --> 00:39:58.629
that it was the coils eight months ago
instead of thinking it was just controls.

732
00:40:02.066 --> 00:40:03.801
There was significant water.

733
00:40:03.801 --> 00:40:05.603
I mean, it was not something small.

734
00:40:05.603 --> 00:40:08.539
And in talking to our guys,
they said, let me look at it.

735
00:40:08.539 --> 00:40:10.141
We find out what it is.

736
00:40:10.141 --> 00:40:12.943
So, I mean, I own some of this time

737
00:40:12.943 --> 00:40:17.615
between kind of trying to work on this
and figure out the best alternatives.

738
00:40:17.915 --> 00:40:19.717
I'm not going to lie to you.

739
00:40:19.717 --> 00:40:23.721
When we got the turnkey number back,
I was like shocked

740
00:40:24.188 --> 00:40:27.725
because I didn't expect to expect
that based on earlier conversations.

741
00:40:27.992 --> 00:40:31.362
But in this case we needed to do
more than we initially thought.

742
00:40:32.129 --> 00:40:35.132
And I mean,

743
00:40:35.666 --> 00:40:38.302
I think we had done other proposals
and certainly Matt

744
00:40:38.302 --> 00:40:41.939
and I and our other salesperson had a lot
of conversation about how to do this

745
00:40:42.173 --> 00:40:45.176
and the conversation with our guys about
could we possibly do this?

746
00:40:45.543 --> 00:40:46.644
Okay.

747
00:40:46.644 --> 00:40:51.749
The reason I ask is thinking on
the timeline, had this been identified

748
00:40:53.083 --> 00:40:54.585
early on

749
00:40:54.585 --> 00:40:55.152
versus the

750
00:40:55.152 --> 00:40:58.622
turnkey proposal now and September
is that it was ahead of our budget season,

751
00:40:58.989 --> 00:41:02.059
we would have had it,
you know, wrapped into the budget numbers.

752
00:41:02.059 --> 00:41:06.230
It wouldn't be something that we're then,
you know, having to look at where

753
00:41:06.530 --> 00:41:09.266
you know, where and how that fits in
from a budget perspective,

754
00:41:09.266 --> 00:41:12.269
because it would have already been
a budgeted repair.

755
00:41:12.603 --> 00:41:13.170
I understand.

756
00:41:13.170 --> 00:41:15.973
And I if I could change anything. Mr..

757
00:41:15.973 --> 00:41:18.008
I would I just yeah.

758
00:41:18.008 --> 00:41:20.678
And I'm not placing blame
these don't you. Know, I understand that.

759
00:41:20.678 --> 00:41:22.847
I'm just kind of trying
to understand the process.

760
00:41:22.847 --> 00:41:26.617
So if something like this
were to come up in any of the units again.

761
00:41:26.650 --> 00:41:29.253
Exactly. Be mindful of that process.

762
00:41:29.253 --> 00:41:30.554
What are the things
that we would probably do

763
00:41:30.554 --> 00:41:34.792
as part of this renewal would be to change
some of those controllers

764
00:41:34.992 --> 00:41:38.596
so that we do avoid this,
you know, in the future.

765
00:41:42.800 --> 00:41:44.435
When.

766
00:41:44.435 --> 00:41:46.871
You say they change those control more,
more controllers

767
00:41:46.871 --> 00:41:49.039
using more outside of here.
So there's more work.

768
00:41:49.039 --> 00:41:50.341
That's part of what you're.

769
00:41:50.341 --> 00:41:52.643
I think that's one of the things
as part of this renewal project

770
00:41:52.643 --> 00:41:55.279
I want train to take a look at it
because these are

771
00:41:55.279 --> 00:41:57.314
these are 1820 year old troller.

772
00:41:57.314 --> 00:42:00.384
And if there's more information out there
that we can access and use,

773
00:42:00.384 --> 00:42:03.387
at least like to do it,
we've not got to that step yet.

774
00:42:04.021 --> 00:42:04.555
I mean.

775
00:42:04.555 --> 00:42:05.422
That's not part of it.

776
00:42:05.422 --> 00:42:08.125
That is not.

777
00:42:08.125 --> 00:42:09.360
We probably want to highlight two.

778
00:42:09.360 --> 00:42:12.663
This is for two out of three units
that are on that roof.

779
00:42:13.531 --> 00:42:14.365
Okay.

780
00:42:14.365 --> 00:42:17.368
The other the third unit, which is smaller

781
00:42:17.368 --> 00:42:20.471
still does not have the
capabilities that led to the

782
00:42:22.072 --> 00:42:25.476
demise
of the the larger two units as well.

783
00:42:26.310 --> 00:42:28.679
So those are some of the things
that we're talking

784
00:42:28.679 --> 00:42:31.682
about incorporating at a later time.

785
00:42:32.917 --> 00:42:35.719
And when you guys did
the initial assessment

786
00:42:35.719 --> 00:42:39.423
for COVID to say, hey,
we're going to run these an extra,

787
00:42:40.157 --> 00:42:44.762
you know, 2 hours a day and you guys did
that together, was there any risk

788
00:42:45.396 --> 00:42:50.434
identified at that point in time
that we may create so failure now?

789
00:42:50.434 --> 00:42:52.603
So the

790
00:42:52.603 --> 00:42:54.538
the the only way that this came about

791
00:42:54.538 --> 00:42:57.942
is noticing when I responded to the

792
00:42:58.142 --> 00:43:02.613
we have a ruptured coil out of the roots
the team is they're going to clean up.

793
00:43:02.613 --> 00:43:04.348
We need to figure out why this happened

794
00:43:04.348 --> 00:43:06.517
because the energy will itself
wasn't running

795
00:43:06.517 --> 00:43:08.852
And we noticed that
while we're on the roof that

796
00:43:09.987 --> 00:43:12.990
somebody has to manually go to the
there's a

797
00:43:13.624 --> 00:43:16.327
drive a speed controller

798
00:43:16.327 --> 00:43:20.497
on these energy wheels
that you have to manually go to to reset.

799
00:43:20.931 --> 00:43:26.036
The control system thinks it's running
because it has a go command.

800
00:43:26.036 --> 00:43:27.571
That's what it gives it. Okay.

801
00:43:27.571 --> 00:43:31.175
But it doesn't have feedback that says,
yes, I'm really running or no, I'm not.

802
00:43:31.742 --> 00:43:35.579
So that's the part that that we noticed
while we were on site in January.

803
00:43:35.813 --> 00:43:40.050
And that's really the only way because
it's a it's a coil full of hot water.

804
00:43:40.050 --> 00:43:41.485
Very hot water.

805
00:43:41.485 --> 00:43:45.289
The only way that we're going to freeze
that is is by hitting it with very,

806
00:43:45.289 --> 00:43:48.792
very cold air to the point
where it freezes from the outside. It.

807
00:43:50.461 --> 00:43:52.296
How old is the system? 20

808
00:43:54.398 --> 00:43:56.266
or more than 20 years old.

809
00:43:56.266 --> 00:43:59.837
So we renovated the high school in 2007.

810
00:44:00.237 --> 00:44:02.740
So as I say, we there was a renovation
at the school district.

811
00:44:02.740 --> 00:44:07.111
And in 2007 and I believe at that time
those units in there already

812
00:44:07.111 --> 00:44:10.280
or were added at that time
and there has been modification

813
00:44:10.280 --> 00:44:13.817
to those units since since then. So

814
00:44:14.852 --> 00:44:20.090
if we believe it's from 2017
now with 15 years, median

815
00:44:20.090 --> 00:44:23.794
life expectancy for this type of equipment
is usually about 15 years.

816
00:44:24.762 --> 00:44:27.765
And that's through,
Ashleigh, who's separate from train.

817
00:44:27.765 --> 00:44:32.369
It's an outside organization
who houses the statistics on overheads.

818
00:44:33.103 --> 00:44:37.041
So if we replace the coils,
what's the estimated

819
00:44:37.675 --> 00:44:40.110
length of those units going forward then?

820
00:44:40.110 --> 00:44:43.681
So the coils are completely separate
from the units, and the coils are just

821
00:44:44.014 --> 00:44:45.816
copper and aluminum.

822
00:44:45.816 --> 00:44:48.719
They're not on any maintenance
plan at all.

823
00:44:48.719 --> 00:44:52.489
They're wedged in the ceiling somewhere
and they just essentially

824
00:44:52.489 --> 00:44:56.493
are there to provide tempering of the air
before it goes to the to the space.

825
00:44:56.794 --> 00:45:00.564
So you're not putting in air
that feels cold or something like that.

826
00:45:00.898 --> 00:45:02.099
So those coils, the last

827
00:45:04.968 --> 00:45:05.636
separate from

828
00:45:05.636 --> 00:45:08.639
freak events like this,
the last for 30 years,

829
00:45:08.839 --> 00:45:12.576
which is usually the median life
expectancy, the the units.

830
00:45:12.576 --> 00:45:15.145
However, are a completely separate entity,

831
00:45:15.145 --> 00:45:18.816
and those have a lower life expectancy
because they have moving parts.

832
00:45:19.249 --> 00:45:22.419
They have, you know, electricity flowing
through them, those types of things.

833
00:45:24.121 --> 00:45:26.023
Just for comparison, what is the cost

834
00:45:26.023 --> 00:45:29.026
to replace the whole thing?

835
00:45:29.259 --> 00:45:31.762
$1,000,000.

836
00:45:31.762 --> 00:45:33.497
You're not with that.

837
00:45:33.497 --> 00:45:36.100
That's I'm trying to understand
like $100,000 repair.

838
00:45:36.100 --> 00:45:39.002
Like what is
what is that proportionate to?

839
00:45:39.002 --> 00:45:40.504
It's not close.

840
00:45:40.504 --> 00:45:42.940
So that unit

841
00:45:42.940 --> 00:45:45.642
is manufactured by a company called Semco.

842
00:45:45.642 --> 00:45:48.645
That line has been retired,
which usually means

843
00:45:48.645 --> 00:45:50.280
there's going to be a footprint change,

844
00:45:50.280 --> 00:45:52.616
which means electrical,
which means structural,

845
00:45:52.616 --> 00:45:56.120
which means roofing,
and it means a much, much larger project.

846
00:45:56.520 --> 00:45:59.289
So that was one of the things where.

847
00:45:59.289 --> 00:46:02.192
Can we is there a reason to replace
this beyond that?

848
00:46:02.192 --> 00:46:04.828
That doesn't seem absurd.

849
00:46:04.828 --> 00:46:06.630
And the answer to that question is no.

850
00:46:06.630 --> 00:46:10.300
I mean, it eventually needs to happen,
but It would be irresponsible to recommend

851
00:46:10.300 --> 00:46:13.303
that based on
what we're dealing with today,

852
00:46:13.470 --> 00:46:16.106
the unit itself still runs.

853
00:46:16.106 --> 00:46:18.008
There is nothing wrong with the energy
will.

854
00:46:18.008 --> 00:46:20.310
There's a needs clean up, right?

855
00:46:20.310 --> 00:46:23.280
There's some control parameters
that should be there to prevent

856
00:46:23.280 --> 00:46:25.516
these types of issues from happening.

857
00:46:25.516 --> 00:46:28.452
And we've added those features
as part of this proposal.

858
00:46:29.553 --> 00:46:30.587
Let's separate from that.

859
00:46:30.587 --> 00:46:33.590
It's two fans and we'll there's.

860
00:46:33.724 --> 00:46:35.893
Sort of back to your point of this
being a one off,

861
00:46:35.893 --> 00:46:38.896
we wouldn't even be having
this conversation had that not.

862
00:46:39.062 --> 00:46:39.930
Right, like.

863
00:46:39.930 --> 00:46:40.864
Correct? Correct.

864
00:46:40.864 --> 00:46:42.266
It was a series of freak events.

865
00:46:42.266 --> 00:46:45.903
So if there was no power failure
or a reduction in energy

866
00:46:45.903 --> 00:46:49.072
on a single line of power
in coming to this, that

867
00:46:49.072 --> 00:46:52.075
the FDA would not have
stopped the energy from running.

868
00:46:52.109 --> 00:46:53.210
It would have continued to run it.

869
00:46:53.210 --> 00:46:56.213
We would never talk about this.

870
00:46:57.581 --> 00:46:58.081
Can I?

871
00:46:58.081 --> 00:47:03.921
So just with this Rick saying, though,
that it is expected the life is 15 years

872
00:47:03.921 --> 00:47:07.524
after we do this repair of the pieces
that the units that you're replacing.

873
00:47:07.758 --> 00:47:09.593
So the coils themselves.

874
00:47:09.593 --> 00:47:10.060
Sorry.

875
00:47:10.060 --> 00:47:12.262
Well,
I want to make sure that we understand.

876
00:47:12.262 --> 00:47:13.397
Two separate pieces. Right.

877
00:47:13.397 --> 00:47:16.099
So the Energy Energy Recovery unit,
which is on the roof,

878
00:47:16.099 --> 00:47:17.201
has a life expectancy

879
00:47:17.201 --> 00:47:21.104
of about 15 years that stays in place
because we're not touching it.

880
00:47:21.605 --> 00:47:24.608
We're not touching any major components
associated with that unit.

881
00:47:24.641 --> 00:47:28.946
The coils in the duct work on the first
and second floor inside the building,

882
00:47:29.213 --> 00:47:32.216
those have a life expectancy
generally of about 30 years or more.

883
00:47:32.883 --> 00:47:35.352
So those are the pieces
that are being replaced outright.

884
00:47:35.352 --> 00:47:36.720
Those is the substantial pieces.

885
00:47:38.121 --> 00:47:38.522
And what's the

886
00:47:38.522 --> 00:47:41.959
timeline to actually remove,
you know, fix all these.

887
00:47:42.626 --> 00:47:46.129
So it takes about three weeks
to get the to get the coils.

888
00:47:46.997 --> 00:47:50.100
It'll take about four weeks
to get the controllers ish.

889
00:47:50.968 --> 00:47:55.939
And so we expect the duration of install
after that could be maybe a week or two.

890
00:47:55.939 --> 00:47:56.773
We're working

891
00:47:56.773 --> 00:47:59.343
nights trying to get this thing
and if everything goes well,

892
00:47:59.343 --> 00:48:02.312
it should be about another week or two
before we're done

893
00:48:02.312 --> 00:48:04.615
from start to finish.

894
00:48:04.615 --> 00:48:06.083
And that's where, just to be clear for
everyone,

895
00:48:06.083 --> 00:48:09.119
we'll have to circle back to insurance
because I had reported it way

896
00:48:09.119 --> 00:48:12.489
early on, but we don't
we haven't given them any details since.

897
00:48:12.856 --> 00:48:16.526
So I think why I'm thinking
I'm not sure about the insurance coverage

898
00:48:16.526 --> 00:48:18.662
component only because you just. Said

899
00:48:19.696 --> 00:48:21.565
and. You're still working.

900
00:48:21.565 --> 00:48:22.699
Some of the things are still working.

901
00:48:22.699 --> 00:48:26.236
We're choosing we're choosing to do
other things as part of this.

902
00:48:26.837 --> 00:48:28.839
We have to do I mean, that's.

903
00:48:28.839 --> 00:48:30.207
The wheels, not part of it.

904
00:48:30.207 --> 00:48:32.643
I don't think we're doing
is upgrading the controllers because we.

905
00:48:32.643 --> 00:48:33.877
Can't get there.

906
00:48:33.877 --> 00:48:36.146
But I think the key word is upgrade.
So that's why I want to be clear.

907
00:48:36.146 --> 00:48:39.116
The lights
give me all the information for insurance.

908
00:48:39.116 --> 00:48:40.984
The insurance isn't going to pay
for an upgrade.

909
00:48:40.984 --> 00:48:44.121
They will pay for the based
repair of something and that's why not.

910
00:48:44.421 --> 00:48:45.656
I'm not saying what.

911
00:48:45.656 --> 00:48:48.725
So if something is obsolete,
like the reason that we're talking

912
00:48:48.725 --> 00:48:51.828
about this controller is that product
line has been retired as well.

913
00:48:52.562 --> 00:48:55.465
And so usually insurance will cover,

914
00:48:55.465 --> 00:48:58.468
you know, something that is,
I guess technically an upgrade.

915
00:48:58.502 --> 00:49:00.604
It has to be returned to operating order.

916
00:49:00.604 --> 00:49:02.906
And with the features that we're adding,
it becomes necessary.

917
00:49:02.906 --> 00:49:05.909
There's there's more pieces
that we're putting in there, right?

918
00:49:06.677 --> 00:49:09.446
So it is possible that they might

919
00:49:09.446 --> 00:49:12.549
implement a negotiation
strategy or something like that.

920
00:49:12.549 --> 00:49:14.985
But the couple of things
that we've been involved with,

921
00:49:14.985 --> 00:49:16.820
that's what I expect sure to happen.

922
00:49:16.820 --> 00:49:17.654
So I don't you know,

923
00:49:17.654 --> 00:49:20.791
I just I'm not I'm saying
I don't know how much they will come back.

924
00:49:20.791 --> 00:49:23.160
So once we get all the information on Mr.

925
00:49:23.160 --> 00:49:26.897
Henderson, then I can submit to insurance
and they can start reviewing this.

926
00:49:26.897 --> 00:49:28.598
I can send this and all the other.

927
00:49:28.598 --> 00:49:30.968
There's a list of things
that they've required

928
00:49:30.968 --> 00:49:33.971
and have them start reviewing
just so we have some baseline of what

929
00:49:34.171 --> 00:49:39.009
there will be some coverage, but I didn't
want anybody to think it would be 100%.

930
00:49:39.009 --> 00:49:40.777
I doubt that would come back.

931
00:49:40.777 --> 00:49:43.280
Is usually some type of negotiation
with insurance officers.

932
00:49:44.414 --> 00:49:45.482
But that

933
00:49:45.482 --> 00:49:48.618
upgrade wouldn't have needed
would have not have needed.

934
00:49:48.885 --> 00:49:52.889
If it wasn't,
Then what did you say before about.

935
00:49:54.524 --> 00:49:57.260
If the energy wheel had run and done
its job?

936
00:49:57.260 --> 00:50:00.797
The the necessity
for the additional monitoring

937
00:50:00.797 --> 00:50:03.300
of the energy
wheel status would not be necessary.

938
00:50:03.300 --> 00:50:05.135
That failed because.

939
00:50:05.135 --> 00:50:08.171
Because we believe
that there was some type of power blip

940
00:50:08.305 --> 00:50:11.341
which happens here fairly regularly.

941
00:50:11.942 --> 00:50:13.076
I need to let them weigh in.

942
00:50:13.076 --> 00:50:14.311
So we need to what we need to do

943
00:50:14.311 --> 00:50:17.314
is gather all the information,
send it to them and have them in.

944
00:50:17.381 --> 00:50:18.181
They will.

945
00:50:18.181 --> 00:50:20.350
I like I said, I expect a portion.

946
00:50:20.350 --> 00:50:22.986
I just don't
I can't sit, say, sitting here.

947
00:50:22.986 --> 00:50:23.887
What? Yeah.

948
00:50:23.887 --> 00:50:27.157
Ms.. Patel,
you were just clarifying that we may

949
00:50:27.157 --> 00:50:30.961
or may not get the full amount back
for what we're asking to do, Right.

950
00:50:30.961 --> 00:50:34.097
Well, look. In.
So through. The process. Ms.

951
00:50:34.231 --> 00:50:37.367
How do you feel that
what is in this document

952
00:50:37.534 --> 00:50:41.004
is sufficient for what you need to speak
to the insurance company

953
00:50:41.138 --> 00:50:44.908
or do things to be,
you know, itemized out different?

954
00:50:44.908 --> 00:50:47.911
Like I said, I know
there's a list of things that they need.

955
00:50:47.911 --> 00:50:49.813
They require for any kind of an

956
00:50:51.314 --> 00:50:52.449
insurance claim, So I

957
00:50:52.449 --> 00:50:55.452
just have to get them all
that information.

958
00:50:55.519 --> 00:50:58.088
One other question
that I have as I'm listening,

959
00:50:58.088 --> 00:51:02.592
as we're moving into fall and winter,
where where we are.

960
00:51:03.093 --> 00:51:06.897
Like, are we in in danger of not being
able to hit the high school right now?

961
00:51:07.431 --> 00:51:09.666
What is our level of urgency?

962
00:51:09.666 --> 00:51:13.070
So this is responsible for the ventilation

963
00:51:13.070 --> 00:51:16.139
air only heating and cooling is separate,
separate systems.

964
00:51:16.440 --> 00:51:19.242
So what this will do is that

965
00:51:19.242 --> 00:51:22.245
if if the coils on these two units
are not in a

966
00:51:23.146 --> 00:51:26.316
timely fashion,
you're going to get whatever air comes off

967
00:51:26.316 --> 00:51:30.720
of that energy We'll system,
which could be 40, could be 50,

968
00:51:31.054 --> 00:51:34.024
but that's just the ventilation
air that flows through the system.

969
00:51:34.024 --> 00:51:35.192
So most likely

970
00:51:35.192 --> 00:51:36.393
you could get some discomfort

971
00:51:36.393 --> 00:51:39.396
from people that are standing directly
under the air intakes.

972
00:51:39.663 --> 00:51:42.532
Some of those intakes are going
into other systems which are responsible

973
00:51:42.532 --> 00:51:45.535
for actually heating them to human comfort
conditions.

974
00:51:46.169 --> 00:51:46.570
Okay.

975
00:51:46.570 --> 00:51:50.607
We had no subsequent issues last year
after these broke.

976
00:51:51.374 --> 00:51:54.277
It was not it was not an impact

977
00:51:54.277 --> 00:51:57.280
until the point is the coils don't move.

978
00:51:57.347 --> 00:51:58.682
They're stationary.

979
00:51:58.682 --> 00:52:02.619
Then the energy obviously does move in
that can wear out,

980
00:52:03.386 --> 00:52:05.622
but the coil themself
is completely stationary.

981
00:52:05.622 --> 00:52:07.691
So the wasted 30 years, roughly four.

982
00:52:10.193 --> 00:52:10.460
And that's

983
00:52:10.460 --> 00:52:13.463
why because it sits
there and has no motion.

984
00:52:13.530 --> 00:52:14.197
Okay.

985
00:52:14.197 --> 00:52:17.701
Does this go then to do
we vote on this tonight or next meeting?

986
00:52:17.701 --> 00:52:20.537
Like how what's the next step.

987
00:52:20.537 --> 00:52:24.241
AS I'm curious and just it
sounds like there's still a lot of things

988
00:52:24.841 --> 00:52:27.611
pieces of this
to kind of be pulled together before

989
00:52:27.611 --> 00:52:32.582
it would come to the board
from a financial approval perspective.

990
00:52:33.450 --> 00:52:35.051
Well,
there's there's two ways to look at it.

991
00:52:35.051 --> 00:52:39.122
If it's if the recommendation is
that we need to move forward with this,

992
00:52:39.122 --> 00:52:43.493
you can still move the contract forward
through, you know, through the channels

993
00:52:43.493 --> 00:52:44.528
and get it board approved.

994
00:52:44.528 --> 00:52:49.232
And then just whatever insurance covers
that just that's the financial impact.

995
00:52:49.733 --> 00:52:52.369
I would say it would be a capital item.

996
00:52:52.369 --> 00:52:55.305
I would say this I would run this
definitely through a cap reserve plan.

997
00:52:56.706 --> 00:52:59.709
Again, I just I don't
have the financial impact necessarily,

998
00:52:59.743 --> 00:53:00.977
but if it's something as a board

999
00:53:00.977 --> 00:53:03.980
that the recommendation has,
let's move forward with it.

1000
00:53:05.782 --> 00:53:08.785
That could be the way we go with it.

1001
00:53:11.288 --> 00:53:14.291
Yeah, I don't know.

1002
00:53:14.691 --> 00:53:17.360
So what are your thoughts?

1003
00:53:17.360 --> 00:53:21.364
I'm just trying to process all of that,
like where the urgency is.

1004
00:53:21.364 --> 00:53:25.202
The dollar figure obviously is
substantial, not knowing it.

1005
00:53:25.569 --> 00:53:28.471
You know what that Somerdale person said?

1006
00:53:28.471 --> 00:53:31.675
I'd like to know, like, what's the net
cost, you know, after insurance.

1007
00:53:31.675 --> 00:53:34.678
And so I'm trying to understand is

1008
00:53:35.445 --> 00:53:38.815
the next Finance Committee
or the next General Services

1009
00:53:38.815 --> 00:53:41.818
Committee too far out in the future

1010
00:53:42.052 --> 00:53:44.521
to be able to get all this information?

1011
00:53:44.521 --> 00:53:46.323
Can we bring it up to either finance

1012
00:53:46.323 --> 00:53:50.327
today or the exact session
just so that there's awareness,

1013
00:53:51.695 --> 00:53:53.597
just as an informational, not as a

1014
00:53:53.597 --> 00:53:56.600
any of discussion?

1015
00:53:57.701 --> 00:54:00.003
I think the

1016
00:54:00.003 --> 00:54:02.239
meeting report
would bring it to the full board.

1017
00:54:02.239 --> 00:54:03.607
In the public scenario.

1018
00:54:03.607 --> 00:54:07.377
I don't think it's an exact topic
that we should probably

1019
00:54:07.410 --> 00:54:12.415
talk about in there just because it's
financial impact and public discussion.

1020
00:54:13.383 --> 00:54:16.486
I think I think the key question is

1021
00:54:16.486 --> 00:54:20.757
when our next finance meeting is December,
November, November.

1022
00:54:20.757 --> 00:54:23.760
We have a November one.

1023
00:54:24.027 --> 00:54:25.295
So at that point

1024
00:54:25.295 --> 00:54:28.331
in time, Cheryl,
do you think we would I'm sorry, Mrs.

1025
00:54:28.331 --> 00:54:31.334
Purcell,
do you think we would have the full

1026
00:54:32.135 --> 00:54:34.871
insurance impact
that we could bring to finance

1027
00:54:34.871 --> 00:54:37.874
as the next step or even the next ad hoc
because there's three of

1028
00:54:39.009 --> 00:54:40.143
us on ad hoc?

1029
00:54:40.143 --> 00:54:45.982
Yeah, we could use the ad hoc meeting
on November 15th.

1030
00:54:45.982 --> 00:54:51.421
We could still discuss it then at finance
and full board potentially on the 21st.

1031
00:54:51.421 --> 00:54:52.322
If we have everything ready.

1032
00:54:52.322 --> 00:54:55.125
If I get the information,
I can send it to my group

1033
00:54:55.125 --> 00:54:57.694
bouncing it off insurance
and having them put it through their

1034
00:54:58.762 --> 00:54:58.962
their

1035
00:54:58.962 --> 00:55:02.098
adjusters or whatever they do to determine
Sorry.

1036
00:55:02.098 --> 00:55:05.502
My concern with the ad hoc for November
15th is that our ops

1037
00:55:05.502 --> 00:55:10.273
will be at that meeting and that I'm sure
that will be a full week.

1038
00:55:11.007 --> 00:55:15.945
We can communicate it
the board word memo prior

1039
00:55:15.945 --> 00:55:19.983
to and still give the opportunity
that finance to talk about it and then

1040
00:55:21.284 --> 00:55:23.153
full board

1041
00:55:23.153 --> 00:55:27.090
discussion slashed approval on the 21st
all that on the 21st.

1042
00:55:27.657 --> 00:55:30.927
At a minimum we could refer
to unfinished business of the board,

1043
00:55:31.795 --> 00:55:36.433
and that way it creates a space for
discussion as more information comes in.

1044
00:55:36.800 --> 00:55:39.803
That would be appropriate probably to.

1045
00:55:40.170 --> 00:55:43.440
In terms of the urgency we got, you know,

1046
00:55:43.740 --> 00:55:48.311
it was minimal impact last year as we were
even still in October last year.

1047
00:55:48.712 --> 00:55:52.015
So this is really affecting the inbound
fresh air portion of the building.

1048
00:55:52.282 --> 00:55:54.017
So to to Mr.

1049
00:55:54.017 --> 00:55:56.086
Pressley's point, standing right
underneath it,

1050
00:55:56.086 --> 00:55:57.320
you're probably going to feel it.

1051
00:55:57.320 --> 00:56:00.390
But in terms of affecting classrooms
so the heat at all,

1052
00:56:00.924 --> 00:56:03.960
this is just the outside air
coming into the building

1053
00:56:04.294 --> 00:56:06.196
that we're trying to temper down from,

1054
00:56:07.364 --> 00:56:08.565
you know, 20 degrees,

1055
00:56:08.565 --> 00:56:11.735
temper up, if you will, from 20 degrees
to something else where the heat will.

1056
00:56:12.001 --> 00:56:15.672
For the moment, we have more fresh air
coming in right when we need.

1057
00:56:15.939 --> 00:56:19.909
So it's not like we're compromising
air quality by waiting.

1058
00:56:20.310 --> 00:56:21.778
That's what I want to know.

1059
00:56:21.778 --> 00:56:24.080
We're absolutely not doing that.

1060
00:56:24.080 --> 00:56:27.450
And the other thing that I speak about
was the the ability

1061
00:56:27.751 --> 00:56:29.386
we can take those old controllers

1062
00:56:29.386 --> 00:56:32.389
and put them on the new coil
should we choose to do that.

1063
00:56:33.656 --> 00:56:34.924
But they are they are antiquated.

1064
00:56:34.924 --> 00:56:37.260
If we were asked to do that
as part of the renewal,

1065
00:56:37.260 --> 00:56:40.263
I would would replace all three with that.

1066
00:56:41.731 --> 00:56:42.599
Okay.

1067
00:56:42.599 --> 00:56:43.700
Any additional questions?

1068
00:56:43.700 --> 00:56:46.703
We only were at time.

1069
00:56:48.705 --> 00:56:49.773
Okay.

1070
00:56:49.773 --> 00:56:50.940
Thank you, gentlemen.

1071
00:56:50.940 --> 00:56:52.575
Appreciate it. Thank you. Thank you.

1072
00:56:54.310 --> 00:56:56.546
Okay, so

1073
00:56:56.546 --> 00:56:59.549
final point on the agenda today is

1074
00:57:01.117 --> 00:57:03.319
any public comments

1075
00:57:03.319 --> 00:57:07.290
will open it up for public comments
for anyone that would like to speak on

1076
00:57:08.024 --> 00:57:11.027
the issues that were talked about today.

1077
00:57:12.061 --> 00:57:15.031
I don't see anyone on Zoom.

1078
00:57:15.131 --> 00:57:16.833
Okay. No one's online.

1079
00:57:16.833 --> 00:57:21.871
So we'll go to a German,
may have a motion to adjourn the meeting.

1080
00:57:22.105 --> 00:57:25.108
So moved Maria. Mimi

1081
00:57:25.175 --> 00:57:27.510
Just before we adjourn,
do we need to move?

1082
00:57:27.510 --> 00:57:29.345
Do we need to do a committee

1083
00:57:29.345 --> 00:57:32.282
recommendation
to move this out of the committee.

1084
00:57:32.282 --> 00:57:33.349
To. The full board?

1085
00:57:33.349 --> 00:57:37.887
I was wondering about that
or we maybe the recommendation is

1086
00:57:37.887 --> 00:57:42.292
that we had to move to Finance Committee.

1087
00:57:42.492 --> 00:57:45.495
I think we moved the finance. Finance

1088
00:57:45.728 --> 00:57:48.264
for November
so that just so that this comes

1089
00:57:48.264 --> 00:57:51.468
off this agenda and then somewhere else
in the appropriate.

1090
00:57:51.468 --> 00:57:52.101
Yeah.

1091
00:57:52.101 --> 00:57:54.871
So I would make a motion to refer this
to the Finance Committee

1092
00:57:54.871 --> 00:57:58.608
for the November Finance Committee meeting
and have ad hoc need to talk about it.

1093
00:57:58.741 --> 00:58:00.009
Yeah. All right.

1094
00:58:00.009 --> 00:58:03.913
Before we do a German,
can I get a motion to refer this

1095
00:58:03.913 --> 00:58:08.685
discussion, this topic
to the Finance Committee in November 21st.

1096
00:58:08.685 --> 00:58:10.386
So move Lindsey to second.

1097
00:58:10.386 --> 00:58:13.990
Maria Mimi
Is there any discussion at all in favor

1098
00:58:16.159 --> 00:58:17.126
okay, now.

1099
00:58:17.126 --> 00:58:17.961
Thank you.

1100
00:58:17.961 --> 00:58:19.562
Can I get a motion for a German?

1101
00:58:19.562 --> 00:58:21.931
So second.

1102
00:58:21.931 --> 00:58:24.334
Any discussion on favor?

1103
00:58:24.334 --> 00:58:26.803
I thank you.

1104
00:58:26.803 --> 00:58:29.172
Meeting is adjourned at 5:01 p.m..