I'd like to call the November 25th
Finance Committee meeting to order
and let everyone know that this meeting's
being recorded
and we're calling to order at 402.
If we could just do a round of introductions and just indicate whether
you're from the administration, a board member or a citizens advisor.
Start Regis
Regis Byron Administration.
Geoff Shaw. Board Member.
Darby Blago. Citizen Advisor.
Terry Singer. Board Member.
Kathy Seger. Board Member.
Joe McFarland. Superintendent.
Lindsay Group Board Member.
Mike France Administration.
Thank you.
First item of business and Mike,
just attach them if people haven't seen them before,
I apologize.
I, I thought they had been attached.
Is the approval of the minutes.
I want to take a moment to look at them and
see if anybody has any
edits or suggestions, concerns
and if not or when you're ready, if I can have a motion
to approve them a second.
Moved by Mrs.
Seger, seconded by Mr. Shaw.
All in favor?
I posed.
Okay.
Thank you.
Unfinished business.
I think most of us
saw Mike's email about the sale of our
or our recent bonds to refinance some debt.
But in case everyone didn't see it, Mike was going to give us an update on the bond
sale, which includes some really terrific information about rates.
And also our our bond rating.
Thank you, Mr.
Singer.
Attached to the agenda is the bond sale
information that PFM prepares for us.
And as part of that is the the rating
provided by S&P.
I went through this process.
The rating process is a process we go through every time we issue new bonds.
You have to
essentially re-up the rating
or just make sure that there's no change.
And usually that's the time that S&P will do that.
My understanding is the ratings always usually reaffirmed or they re
go through the process every 3 to 4 years.
However, we've been refinancing our bonds at a quicker clip than that.
So we've been going through those at that time
as we have been have had for a while and extremely proud of our
triple-A rating, which is one of the very few in the state.
S&P provided us information that they only have
85 school districts in the country that qualify for a triple-A rating,
which is the highest bond rating that they will issue on.
Really good information in here
about how they view us as a business and
one of the things we're most proud of is that they think, well,
I know that this report kind of reiterates
that we have high standards academically, of course.
And this this report also reiterates that we carry
those same standards over to our business practices,
provides for
information in here
on our planning perspective, that we have a capital plan,
that we have a very strong fund balance that remains
strong over the years.
The six years that I've been here, we've not needed to dip into that fund balance.
And that's those are things that the rating agencies like to see.
If you are dipping into your fund balance, that's okay, too.
They want to know why.
And so if you have reasoning why that happened
and how you're going to build that back up, that's another feather in the cap.
And so we talk a lot about how we go through our planning process for
capital funds.
It also notes in here that, you know, with the exception
of our payment to the vo tech for that portion of the debt,
the district, it will be debt free in six years.
They reference that as an accelerated repayment schedule.
It also then talks about our management practices
and notes that we have good management practices with the rating agency.
They don't use a lot of flowery, flowery
adjectives in here.
Good is the best that you can achieve while going through this process.
You can't be any better than good.
So all that information in there
I think is exceptional as well as,
like I said, kind of that reiteration.
I think I'd like to have all board members read through this report before
we vote on taxes or those types of things, because this is that that
reaffirmation that,
you know, the business side of our school district
is being operated in the same fashion as the academics,
and thus we are keeping pace with with our needs.
So moving on to the
the bond refinancing that sale to make.
Can I just ask one question
and it obviously didn't
affect our rating, so I'm just wondering why they even noted.
But in the management section, they talk about our
no longer having a five year capital plan and I guess they're viewing
that we have a rolling one year capital plan
and they're basically saying
that that doesn't meet their criteria.
Obviously didn't affect our rating.
I just wonder what they mean by that, that they are looking for that multi-year,
multi-year plan.
And so us looking
just while one one year into the future, although we did talk about that,
we are preparing to look that second year into the future.
But as we've gone
through our learning experience and I think that's probably why it didn't
matter too much in the ratings because we talked about that five year
capital plan was was something that district had not embarked on before
and that we felt it necessary.
But then we also went through some learning experiences
as we went through that.
And so I think it was a little bit of because I couldn't
show them a 2122 capital plan.
They, you know, they said we really aren't working on it.
And I said, Well,
I don't really feel comfortable showing you
something that I haven't shown my board members.
And so we understood that through the conversation.
All right.
Thank you.
Well, just so it does obviously didn't affect this rating.
It's not expected to affect ratings going forward.
They didn't say they'd like to see it in the future.
No, no, no.
They wanted to note that we were on the same essentially the same
cyclical cycle in which I did and just said that for planning purposes,
you know, we found a lot of that year four and five information
from a budget standpoint really wasn't that good.
And so we were looking at different ways to do that.
I think a lesson learned here is that for this, if we go back to market
that we would maybe accelerate that year or two and probably talk about that in
just terms so that I could share publicly and then be able
to share it over on this side because that's all it is.
We know what those needs are.
We have those. It's just, you know, the process.
We've been working through the two properly vetted through our system.
Okay. Thank you.
I just want to know, Todd Schaefer is also here, one of our citizens advisors.
So the actual bond sale itself took place
last Monday.
And I will just go to
the summary sheet here.
We achieved over $420,000 in savings
over the the six years
of the bond in that $420,000 was spread very equally
or as equally as possible over the years.
Remaining on the bond.
The overall yield for the bond
was 1.1371.317.
And like I said, I believe
from the reporting of RBC this time all the bonds did sell.
If you remember before RBC,
as the underwriter takes some of the risk, if their pricing
get a little more aggressive than the market wants to see.
But this one, I think really just hit the mark
was kind of an easier refunding from that standpoint.
So all the things that we wanted
to have happened happened and happened a little bit better.
I think it was another great item that we provide the financing team
with the ability to hit the market when they best feel its its time.
This district,
over the last couple of bond financings we've done were date specific
because we didn't have or weren't
everybody wasn't comfortable giving those parameters.
I think this goes to show with the financing team that we have that
giving those parameters, make sure that we get the best bang for our buck.
You know, when when the market allows those things to
to occur.
So, Mike,
originally, when you brought this to the board meeting,
you were anticipating a savings of 200, some thousand.
So it was like 289 or so.
It's our savings are up like we saved an additional 140,000.
Yeah. Yeah. And that was just the market.
Obviously when we start when, when
Brad Lew bring that information forward,
they're looking a little bit of what's happening now.
But knowing when we when we start that conversation, you know, in September
that it's going to take some time till we get the market.
So they try to build in some things in which they see that it's going to happen.
But this is another,
you know, even the best people we have looking at market conditions,
there's still going to be changes that really aren't aren't known about.
But it's great that we positioned ourselves
at the right point in time to take advantage of this,
because that's really what it was, was being ready
to take advantage of those market conditions
when they were optimal as they possibly could be.
That's fantastic.
Yeah, I was very excited to see that number.
$421,000 in savings over six years.
Yeah.
At the the issuance rate, it's a little bit
not we're not ready for there but you know we have some large projects
with the elementary
coming on board and you almost wish you could buy the money right now
that wouldn't be fiscally responsible at this point
because we're so far ahead of.
Before we break ground on that project.
But it's definitely a good time to be in the market and issuing those.
And just as a reminder to the board members
that it's great when it's on this side, that also means over.
This also means that our interest,
our investments, our earnings from our bank account,
because they're tied to those interest rates as they drop,
our interest rates are going to drop as well.
So we are fortunate to be able to be
in both sides of the market.
You know, obviously when we're investing our money,
we want the interest rate to be a little higher.
And when we're borrowing money, we want the interest rates to be lower.
We can't have the best of both worlds, but
it's great that we can take advantage when the market hits those those rates.
Well, thank you for the report, Mike, and thank you
and your team for the great work that's never addressed this.
The triple-A rating and and the
perfect timing on entering into the market.
And even though I'm always asking PFM and RBC to
to do their work at a slightly lower cost thanks to them for
for pulling this off for us.
Any questions from for Mike before we move on,
I just want to note that Geoff King
joined us as well.
Okay. New business.
I see the monthly.
They don't seem to be attached, Mike,
so I know as board members they're part of our board brief.
But for our citizens advisors,
well, that's what I tried to do here, Terry, is so the link
that's on this
meeting agenda takes us over to
the reports that on the I'm sorry, on the other one.
So and we're still in working this communication out.
We kind of started off with how
we thought we could go about the approach and just been working out some kinks. So
that is a way to be honest with you, to save us some time.
So we're not posting these things in two different places.
Regis did take a look at some of the information and has
some things to go over in terms of looking
at the revenue expenses from October.
But they're here severely with were just
another standard month for October
revenues at the end of October
44,299,009 and 17,
which is about 68% of our budget revenue.
The average over the last
three years is slightly higher 71.55%.
But don't see an issue there.
Real estate taxes coming in around
96% as of the end of October.
I know we got another little over $1,000,000 in November, so that should be
just about it
for real estate taxes,
our expenses
come in around 26% through the end of October
over the last three years.
By the end of October, they're around 27.6%.
So we're a little under an expenses, but
nothing alarming should even out as the year goes on here
for revenue.
We also did receive that pilot payment that we were talking about last month.
So that was good.
Other than that,
fiscal picture
remains strong and I believe probably next the next
Finance Committee
meeting, we should have a little bit more
a little bit better picture
of different revenues and expenses and where they're coming in.
And we should be able to share that at the next meeting. So
any questions?
How much was the pilot payment?
I'm looking forward.
Was it on which report? Is it part of the B?
The revenue status report is 699,000.
Okay.
Well, higher than last year.
I think last year was 685,000.
I think there was a typo under the synopsis
on number five, you have net payroll and then it's three pays.
And then if you go into the revenue, the Treasurer's report,
Section five, if you have that payroll to pays,
I just, I would just it should be somebody, somebody might
say something about that.
I prefer just a typo.
Anybody have any
questions about the monthly
financial reports.
Okay.
The next item under new business to be is
2020 20, 2021 Board Priorities.
This is the first time this item has appeared on the Finance
Committee agenda and other board and the rest of the board members
who are not on this committee have been advised that
today's kind of
the last time we can discuss board priorities prior
to having to make the decision whether or not we're going to recommend
operating within the index next year, correct?
Mike? That is correct. Okay.
So with that in mind,
are there any any
priorities that anyone wants to raise or reference or talk about?
Well, Tricia Steiner emailed us about equity, right?
Yeah, I have.
So I can provide a little bit of information
just so that the citizen advisors know we had a board workshop last Monday
about equity.
And it's, it's really like the newest initiative amongst all schools.
I would believe that just making sure that all the barriers
are removed for kids so that they can learn equally.
And the board is very interested in making sure this rolls out.
And I know the administration is already working on it as well.
So we I guess making it Tricia had emailed us about
in just ensuring that there is enough professional learning dollars
in there to go across the school district for hiring.
I know you are having a speaker comment.
I guess that's a speaker on equity. So
that's where that comes from.
And so Dr.
Winslow just provided me a couple of other things.
As you noted, some of the beginning of the year things,
also buying some some books and resources tied directly to that speaker,
which Spence staff will have prior to the speaker coming
so that they can review some of that information as well.
We continue to work with the YMCA of Lancaster
offering Summer District, selected days
for work with on equity,
and also noted that professional training,
it's an ongoing item that is in the in Dr.
Winslow's budget for staff development
and she noted that work will will will be ongoing as well.
So I think we have a lot of things worked in and
just one of the items administratively I know we're working on
from a goal standpoint to make it better.
So I know I'm part of a group that we're doing a little bit of research
now and trying to determine, you know, how best to make some changes
other than what's other than what's been identified.
But it is ongoing.
And one of the items in that is to ensure that we always have enough
resources to do the work as it comes up.
And so some of this is just setting aside dollars.
I don't know exactly what they're for yet,
but that's kind of what we're planning towards.
Obviously, we won't spend them until we know exactly where we're going.
But Dr.
Winslow and I have talked about setting those dollars aside
in the future year's budget.
QUESTION
You said the objective was to engage
and it was all about equity that all kids
have the same equal footing to learn.
Paraphrasing that it's very broad.
I'm just curious what what's what areas are you going to go working on?
Because I can start listing them off the top of my head.
And I had thought about this now for a minute and a half since you
opened it up.
So I'm just curious, what do you what does that mean?
Well, it means a lot.
It is pretty broad because just some things
that we're looking at right now
is looking at this one data and seeing is there inequities in in behavior
referrals and discipline referrals, implicit and explicit bias
in in curriculum and programs and systems and structures.
So there's there's a lot of
knowledge and skills that need to be developed across the system.
There's a lot of attitudes and beliefs that need to be looked at.
So it is very broad,
but starting with the foundation of getting us all on the same page
on what equity really means to us.
And next year we're looking at it with academic equity.
So in other words, do we have systems and structures in place that
unintentionally limit kids from opportunity?
Okay, Does that help a little bit?
It does not,
because you start going through I mean, are there
programs for the staff to go through to act, you know,
usually privately that actually would point out to you? Do.
I actually have bias that I don't even recognize?
There are some tools like that, Right?
Right.
First, we have to get on the same page of what that all means.
Yeah. All right. Excellent.
Yeah.
The workshop we went to, we That's Pennsylvania School Board
Association had their director of equity come and give us a customized workshop.
And it is overwhelming because it's such a broad topic
had you even get to there and and thank you for your description
because that's how I understand it like you know when we review our curriculum
at the high school, are we are there any unintended consequences
of having a certain criteria for a class that somebody might miss out
because of that?
Or there's just a lot and she did specify I'm looking at data.
And and so I think as a board we might do phase two of this workshop at some point
because it wasn't slightly overwhelming to hear everything and where do we start?
But I was glad we had the administration is already trying to work on it.
And to me,
I don't know if it's necessarily a hard budget item that you can say we need
hasn't million dollars or we just need to make sure the systems are in place,
that we can give the tools to teachers who want to learn are we are providing
the learning and reexamining things from a different lens.
Thank you.
There's a couple of things that I had.
My my perennial.
You okay with the Granada building in terms of possibly
you know, needing any kind of financial support in the
in the
so we talked
we had that discussion about the
because we still have the rest of the envelope for this building.
I think we are going to take that back to the general services.
So the our next meeting, which is December the 16th,
we're going to bring that up again and talk
about how how best we start to move this forward.
So the answer is yes.
We know that we are
from the when we went through that bid process,
we know we might not have quite enough funds in place right now
to finish that project.
And so talking about how we move that forward
and then possibly how how do we fund those things,
you know, for for the next year as well.
So for but for this discussion, 2021,
you don't see needing any resources beyond what would
you would have available without going above our index.
That's correct.
And this would be something
I guess, that would come up in the context of the
the news, the new school start time work.
But I've heard the issue of childcare come up a few times
and that kids club capacity relative to pre and post
school day may need to be
supplemented and is that something we
you know we're going to want to consider at some
it'll be something wanted to look at and continue to discuss
but we're not implementing that until the 2122 school year.
So it would not be for this budget discussion.
All right.
And then the last thing I know that we had,
I think we
we discussed at the last General services
meeting that we would be,
I guess, requesting the available documents for the 322 concession stand.
I just didn't know whether would that now
possibly occur
within the 21, 20, 21 year or.
Yes. Yeah.
So I think one of the things we were
we obviously need to go up for bid for that project.
But one of the things we had talked about before, as well as that is
needed to get through the Safe Schools project because
until I can say we have money left over for X,
we need to find out exactly what the cost is for safe schools
so that we can we can then figure that out moving forward.
So I think that all those things will be happening
are fairly quickly from the standpoint of,
you know, we plan on going out to bid or having that documentation to out to bid
for the safe schools as we get towards the end of the school year.
And I think going through it and then identifying how we would pay for
for those other things given
assuming there's funds left over, which I assume there are.
But once again, we wanted to make sure we had everything that we needed
for that project before we went forward
with with some other things with those capital reserve dollars.
So I don't
from that standpoint, I wouldn't be recommending
that we would raise taxes above the index.
That in and of itself is a one time project.
So if if we found ourselves even expending all capital fund dollars,
then the the discussion would be, you know,
is is that a good use of our general fund balance though.
So I wouldn't see us
increasing taxes for that for,
for the next year, just really figuring out which bucket
you know, the money will come out of to pay for it.
Okay, Mike, you brought up the
the project of the Safe Schools part of it in talking about
when that would be going to FID, where can you just give an update?
Because I don't really heard anything about that in a while. Sure.
We've gone through a
warehouse, has successfully gone through all the buildings
and either viewed the things that were identified in the
that safe schools audit report
we had or identified things themselves.
The last couple of weeks, we've actually been focusing on
looking at the
the actual security
sweep system that we're using and whether we want to use
a different mechanism than we're using now.
We had about four meetings on that topic, brought vendors in,
and we have decided to make a switch to a new system that is out there.
I think we'll meet our needs better than the current system that we have.
And the hope is that
I believe it's the beginning of February,
Warehouse believes, to come back and essentially provide a report to the
the board in terms of here's all the things that we are
that we did.
And we're still working out
how that report happens in a public setting
or how much does happen in a public setting or how much doesn't
because it's feeling like a lot of it kind of won't happen in a public setting,
which I know is weird when we
when we talk about spending dollars like this, it's normally all out in there.
Yeah, correct.
In exact yeah, that is our thought as we go through there.
But that's where we're at through that, that planning process.
It's really just kind of down to the
detail of what we're sticking in
certain bid specifications for so that we can get good pricing
on the security sweep system and the camera system.
We're kind of one of the things that we took the most time
to get through now that we're over that hump, I believe that,
you know, staying on that
that schedule or coming back with here's where it will be.
They'll have some artist rendering information,
but then also a much more drilled down budget than they have right now.
They provide it to us that everything we requested
would be about $2.5 million.
We were hoping everything
that we would want, plus the planning
for that would fit in that $2.5 million.
If we use that rate
now, the expense for that project would be a little over $3 million.
So really determines
some of the decisions, the final decisions we've made in terms of
this is what we want to determining how much of an effect
that will have on our on the plan budget is what they're working on now.
I think another item that we're still working through
that don't have a great solution on is the entrance and exit at the high school.
We've
the warehouse has been on site to view the traffic flow.
The Derry Township police have helped us out.
They actually use one of their drones to record
incoming and outgoing, you know, at the beginning and the end of the day
to try to get a very global perspective on what's going on.
And so we're still working through what that solution might mean
at the high school
and what's the due date on the elementary facility study
or what's anticipated
that work will be done
beginning of May, late April.
And that is just the planning portion.
Here's what we see with all the meetings that have occurred
will then go through a process which will have to approve them
to actually provide the specifications to go out to bid.
So this first part of that process will just get us to kind of artist rendering.
Here's the the 30,000 foot view of what we heard
from all the staff and the planning has gone through.
I do have to note Warehouse is extremely
well prepared in their planning process,
better than I've worked through with many, many other architects.
I find ourselves
the things I get to the end of a project thinking I wish we did this.
We're doing them now before we're starting the project.
So a little bit more time in doing that, but
it's making the rest of us, I think, feel very comfortable
that the products that we have moving forward will be pretty complete.
And so you would say that in regards to the safe schools part of it,
that we're still on track for the timeline, you know,
that you're kind of thought through because we had decided to move forward
and not wait for the elementary study, you know, as it related to access,
because that was going to be a much longer term process. Yes.
Okay.
And then the any decisions that are made for that,
we looking at the gaming ground and finding out if we would end up
receiving any of those funds that would go towards that 2.5 million.
Absolutely.
Yes, it has to when are we when will we hear about that?
So I think if I get in January, I think it would be announced.
Yeah.
So it'll line up time wise with when we're correct this.
Thanks.
And what was the what was the potential there again,
250,000 a year for years.
Well, the only guarantee that I hear you only do it once a year or so.
Okay, no guarantees.
And the 2.5 million Mike did, we had put some money aside.
Not quite that whole amount. Right.
No, we have.
So we have 2.5 million available in our
cap and reserve fund.
However,
we have about 1.5 million in that capital reserve fund that's unaccounted for.
So we can definitely push that.
We would have to identify another million dollars
in projects that we would push out for a year or so.
Absolutely. Make sure we have enough of those funds in there.
And some of those funds came from when we reallocated the pieces of fund.
We didn't know, did we not know?
Is that Harrisburg by Yep, That all happened
at the time of the budget passing?
Yeah, that's correct.
So if the if some of the renderings
for the elementary school are ready by, say, April May,
does that mean we're looking at significant more expenditures for 2021
or not that no 2021 would just be what we would probably look for.
There is another contract for warehouse to then go through
some of that rendering or some of that.
It's still going to have decisions to make this or that.
And then so once we make those, then we would contract the warehouse
to create the billable documents.
That would be the only expense I foresee next year
for for the that elementary school is just another step in the planning process.
Okay.
But we wouldn't be breaking ground or doing anything from from that standpoint.
Okay.
Any other thoughts or comments about board priorities?
If not,
the only thing that I wanted to address for the for the list
in talking about staffing needs, obviously that's something that's,
you know, brought forward the buildings and,
you know, talked about from the administration.
But just asking that the
we had a great conversation about that last year through the process
and really were able as a board, I think, to have a better understanding
of the requests and the the,
you know, strategy and mindset around how you look at those.
One thing that I would really like
to see in that conversation this year is related to class size
because we've had heard classes come up a few times
in some of
the, you know, various community discussions.
So, you know, looking at the staffing needs relative to attaining
certain thresholds for class sizes,
K-through-12.
Now I would have to note that these,
you know, the staffing needs will be
as we talked before, that's what I would
envision knowing what I think is going to happen next year.
Our tax increase is going to be tied directly to
how many of those staff that we implement.
I'm not recommending or showing that we would go above the index to do that
based on the number of needs that the board really felt.
That would could be an item to go above and beyond the index for.
I just bring that up because they don't, they don't want us to feel
if you didn't have that information or if you knew it before,
I still think, you know, the two, two and a half, 2.6%
increase is higher than we've done in recent years.
So even if we're able to go up to that amount,
but once again be tied directly to that.
Right.
I think for me personally, we've not seen the requests
or need grade enough that it would go, you know, above that
we've been able to live inside of you know, we've not had that conversation
in past years until after we've approved to not go over to the and,
you know, over the index.
So I certainly think, you know, that
we could probably live within that.
It's more just making sure we have the full understanding for planning purposes
and we'll follow the same process we did last year,
which was will come with the full list
and with our recommendations of what, if anything, and why.
Okay, Thank you.
But like Lindsay said, I mean, we're going to be making
a recommendation tonight to live within the budget.
So we're not anticipating anything
coming of that.
That would be correct.
And based off what we saw from last year and what did move forward versus
what the requests were, I don't see that we would have any issue.
Okay. Okay.
Then 2021 budget discussion.
And I'm like you said, you didn't have a lot of new information
but did share with us what you had and then you would like us
then to recommend to the full board tonight
pending the end of this discussion that we would recommend to the full board
that we operate next year within the budget index of 2.6.
2.6%? That's correct.
Thank you, Terry.
And really was just from a the determination of
if anything would change, just really anything that was outside of the norm.
And we have not experienced any issues that would make me
think that next fiscal year is going to be much different
materially from from the fiscal year this year.
So the information that I have attached
is the same information we went over
last meeting once again, because nothing has changed drastically
that would make me change the assumptions moving into next fiscal year.
I think we have, as we have in past budget years,
our five year budget projection is showing
about a $700,000 gap that we have to close
through our process of budgeting
and which we've done that each of the past five fiscal years.
So I don't hold out any issues that we'll be able to look at that again
and address some of those issues that are within it, within our means
from a budget perspective.
So I would recommend that that we look
to staying within the index, making those decisions.
We will get our salary or
I'm sorry, and our salary helps calculate the salary.
But as we were just talking about, we'll get those
staffing requests on December the second
review those and then kind of in a holding pattern from the expense side,
the rest of the budget information
from the buildings and departments is due to my office by February 3rd.
And then we'll start the the discussion process moving forward from there.
But once again, I don't see anything that causes me concern looking forward
that it would be drastically different than what we see
today
and for tonight.
My did you don't the board doesn't need to take any action,
but you would like us to be that be noted that the committee is recommending
to the board that the 2.6 index is adequate for it
but you're not I'm not going to be asking the board to do anything.
No, but as a as part of your report today to the board, if you could bring up that,
the board will have to make that decision at the December 16th.
That is about 30 days sooner that we've had to make it.
But the the primary election is has moved up in that year
and everything for Act One is based on that date.
So that if you could, Terry, so that board members are board members,
not part of this committee would be able to share any concerns or
bring up anything that they have because they will see that as an actionable item
at the December 16th meeting.
Okay.
Any other questions or discussion?
Oh, just and just because we are saying that
we're living within an index doesn't mean we are even go into the index is great
that there is a tax increase. That is correct.
We're not.
It could be 0 to 1%.
Yes. We're just noting that we will not go above 2.6.
So we don't like this for anything.
So no, but zero is is one of those options at this point as well.
Good.
Any other questions? I'm
budget discussion index.
Okay.
Last item is
just whatever update Mike you might have on the
where we are with the ongoing food service
analysis,
greg did provide me some updates.
So. Reporter before
the the staff
especially like the head cook at the high school,
have not been or have been working here since the district
has not been on the program.
So some of the things that Greg needed to do was kind of have some some training
with those, those high school staff members.
And that has happened.
Greg is currently looking at the
the pizza that is being
that is being made at the high school.
I think one of the things that was brought up
is that the pizza made at the middle school is compliant.
The one at the high school is not on.
There doesn't seem to be too much difference.
There.
Once again, that goes back to some of the training
in helping his current high school staff
learn how to how to set up
and make some those products that we're currently doing.
One of the
problems that we didn't necessarily
foresee as well or I didn't
I have to admit in terms of tracking sales,
the our point of sale
system is not as intelligent as we hoped it was.
So in essence, when it says it sold a qualified meal, it's noting
that as food, drink and besides,
but not knowing exactly what those things are.
And so we talked about going back and looking
at some of those where we thought we could get real time sales data.
We're actually going to have to depend on doing
end of period
inventory counts
to see how some of the thing had left.
That's all part of what Greg does regularly.
We were just hoping, though, that the sales figures,
if we were able to do that, would have been more real time.
Having to do it via inventory
makes everything about 30 to 40 days older just because of the time
it takes to gather that information and report it back out versus being there.
So one of the challenges we've talked about how we're going to overcome
because we obviously to go through this process, need to be have comparative data
to be able to do that. So
Greg and I
have met on that item and like I said, I think the inventory is
how we're going to work forward from there.
Greg is almost also set up.
I think he's just waiting for some feedback or calendar challenge
to set up a focus group of students at the high school
to once again talk about some of these changes
and maybe use them as kind of a test group when things come up.
What do you think of this?
What do you think of that?
And Greg noted that one of the parcel and that's been one of his largest
challenges is really getting the feedback from the students.
He tries various different ways to do it.
Obviously the sales speak volumes, but we'd like to know the information
before that.
And so Greg is working with Barb closer to pull all that all that together as well.
So I have
anybody have any comments or questions.
So when he is so they are they actually changing the high school piece right now
because they train the person.
So he'll be doing it the same way as in middle school
and then seeing if the sales are working.
I think he's going to he's
going to begin the switch in December.
He was taking this time
and he feels that the staff is ready but was looking for that
kind of need to start the month with some of these changes.
Once again, with how he's gathering information,
We need to be very cognizant of when those are happening.
But he's noted
that will take that change will take place in December.
So it hasn't taken place right now. Okay.
Anything else on new business?
It's not we have no public here.
It's so
unless there's any further questions or comments,
look for a motion to get the date of question.
Okay.
Look for a motion to
adjourn the meeting.
Some of the second
moves by Mrs.
Sikka,
seconded by Mrs.
Ms.. Drew.
All in favor?
I am meeting adjourned at 4:47 p.m..