Think.
Okay.
Good afternoon, everyone.
I would like to call the September 27, 2021 meeting of the Communications
and Community Engagement Committee to order at 4:03 p.m.
and welcome.
This is the first time we've had this meeting in a very long time
due to the pandemic. So welcome back.
We'll do a quick roll call to go around the room.
If everyone could just state your name and your role on the committee.
I am Lindsay Drew of a board member and current
chair of the committee.
Good afternoon.
I'm John Abell, a committee member and board member.
Mike Rizzo, Committee member and board member.
Sarah Karpel, District
Supervisor of Community Relations and Engagement.
Shelly G.
Board Secretary. I'm Rebecca Wallace.
I don't know if I know how to use this properly.
It's I am the citizen advisor.
For. Technology. And.
Judy Harris School Board member.
Thank you. And Mrs.
Fox, if you can come on up and join us if you'd like, one of these.
These citizen advisors are always welcome to take an open board spot
around the room. To.
Just for the benefit of the citizen advisors.
Welcome.
I know that you were appointed and then we have not met in person
since you were appointed.
So just as a couple of housekeeping items.
Each board standing committee is comprised of four board members
administrative representation and then up to four citizen advisors.
We are currently in the process
of appointing citizen advisors for the new term, so the current
two citizen advisors before we appoint at the next meeting for the other two
citizen advisors are always
welcome to engage and have conversation about any of the items.
Whenever there is any type of vote
for moving something to the board level.
Your input is always welcome and appreciated, but the board members
votes are what ultimately move something to the board level.
So our first technical item on the agenda
following the roll call is to elect a committee chairperson.
Our committee chairs are normally elected
at the first meeting in January following the board's reorganization
because this committee has not met since January of 2020.
I'm continuing in this moment,
but I will take nominations
from any of the board members for committee chair going forward.
This would be until January when the committee's reorganized once again.
This duty, however, sticks.
I nominate Mr. Rizzo
since John and myself will
be going to the board in a couple months.
A second.
Mr.. Did you accept the nomination?
Okay.
Are there any other nominations?
Harry Nunn nominations are closed to all those in favor of Mr.
Rizzo as committee chair.
Please say I am.
And any opposed
since we.
Congratulations, Mr. Rizzo. Welcome.
As the new chair.
It is completely up to you.
But if you would like me to just keep moving through the agenda
since you had not had the opportunity to plan and work with Mr.
Karpel, I'd be happy to do that and then turn it over to you.
So approval of summary minutes is our next item.
Those are from the January 2020 meeting.
They were attached to the agenda.
So anyone have any questions on those
then I would accept a motion to approve those minutes, please.
John Abel I'll move to approve the minutes.
Mike Rizzo Second.
All those in favor say I, like any post
minutes, are approved.
There is no unfinished business.
So today what we're going to do is in
your business is work through just some updates for the committee.
The first is an introduction.
This committee was last represented by the administrator in by Mr.
James Eugenic who retired.
He has been
the position has been restructured a little bit.
And Sarah Capellas is now the
communications contact for the district.
So I just wanted to welcome her to the committee and allow her to
introduce herself and then she'll be providing an update
kind of where things are in her world once we get further into the agenda.
Thanks, Nancy.
So my name is Sarah Crapo,
and I'm the supervisor of community relations and engagement.
I've been with the district for two years now
as the night before this, for all the two years.
And then I moved into this role in June and July 1st.
I've been in technology basically my whole life.
I've worked for Apple, Amazon and Google, and I have a degree in new media,
which is graphic design, web design, user experience.
I'm really excited to be here and be a part of this team and I'm always open.
If you have any feedback, any suggestions, any great new ideas.
I love to talk so you can find my information on the website.
Thank you.
And while it's not on the agenda, I do want to provide the opportunity
for our service advisor to introduce themselves and kind of what
brought you to the communications interest for this committee for the district.
So if you want to take a moment to do that, we would love to hear from you.
I think the lights on.
My name is Rebecca Wallace. I go by Becky.
You can call me either.
I grew up in Hershey.
I was an elementary, middle or high school, Hershey, Trojan.
All my life, my husband, I recently moved back to the area.
He actually is not from the area.
And he was adamant
that we would raise our son in Hershey because he just absolutely loved
this community and what the community represented
and the fact that, you know, everybody does know everybody.
I went to high school with Lindsey, you know,
and so he just fell in love and we moved back.
And I just think that
what makes Derry Township so wonderful is the community aspect of it,
and that everybody is so involved at so many different levels,
so just
kind of inspiration from people again, like Lindsey and other people
getting involved in the schools and whatnot.
And I thought this was a great opportunity.
I've worked in education all my life as well,
Starting K-through-12
then moved to higher Ed, and now I work for the Department of Education
and a completely unrelated role.
But it's just education is so important to me.
This community is so important to me.
So the two just meshed together perfectly to form this great opportunity.
Welcome.
Thanks for being willing to serve.
Let's see if I can figure this out.
But it's really. Split. Let's say.
My mother, please remember.
I'll just talk.
Believe it or not.
But it doesn't look great. Oh, that's okay.
Hi, I'm Diana Fox.
I moved
to Hershey in 2003.
I've married.
My husband is a police officer down in
Fort Indiantown, and I have a son and daughter in the district.
My son's in middle school
and my daughter's just started her freshman year of high school.
So I came to the committee.
I'm a media executive.
I've got
decades of experience working for large companies
like that, most recently for the Philadelphia Inquirer.
And so I was hopeful that some of my experience in the media
space would be helpful to the committee here in the community.
So I'm happy to be here. Thank you.
And it is a really small world,
but I believe we work together in a different life
in banking.
I was in banking a long time ago.
We'll have to connect after that.
I believe you were doing something else with a local program.
I forget even what
it was called, but like one of those deals.
Oh, yeah, yeah. Yes. I was going to say we.
We absolutely. Yeah.
It's just one of those things that small world
like where things all kind of collide.
And now that I see you in person after seeing your name,
I'm like, Oh, my gosh, I think that world, you're colliding.
So welcome.
And thank you for being willing to lend your experience
to the district to service on this committee.
So moving on,
the next item is the review of the Citizen Advisor
Program Orientation Materials going back in history, this committee
had taken ownership of the Citizen Advisor orientation process.
It was identified that there really wasn't any consistency
in the way that citizen advisors were brought onto, you know, committee
or once they were appointed, how they were oriented on to committees
because this is an advisor process on board standing committees
is something that is unique to Jerry Township.
Many other school districts in the area do not involve citizens in that way.
So we had put together some documents
and reviewed the Citizen Advisor policy back in 2019
and created a program
reference guide and orientation
PowerPoint slide that we do on a virtual basis.
So those are attached to the agenda
and want to just to review that, it's been updated.
It was previously board approved.
It's just been updated with recent current
roles on the board and chairs of the committees,
which it's already currently outdated.
Now that Mr.
Rizzo is chair of this committee.
But so
what we will do is the application period
for citizen advisors just closed,
I believe, last night.
The Human Resources
Committee will make recommendations after reviewing the applications
to the full board for the next meeting and the board will vote on the appointment
of those citizen advisors to fill the vacancies.
The the individuals who are appointed receive a welcome letter
and with that they'll receive an invitation
to attend that orientation where they're just taught how to
how to
access the agenda, how to make sure to use the microphone that they're able to sit.
I apologize.
But for the two of you through the pandemic and this committee
not meeting that you did not receive a proper orientation.
So let that be a great example of why we need that program.
But those documents are attached just for reference
and will be coordinating how we want to go about that. Mr..
As I be happy typically, but it was set up
that the Chair of this committee would conduct that.
I'm happy to help you work through that and,
and any of the things that you need to be able to execute on it.
But that is one of the functions that this committee
took on for community engagement purposes.
As far as the next item, is the board,
is there any questions about that for.
Both of you staying?
There's two more open one, correct.
Both of you are staying on so they can have an opportunity to attend.
Yes. Yes, come on as well.
So then you So yeah.
So we will make sure that you get the information
for that so that you can tend to that going forward.
You have all of those
opportunities and guides for you.
The next item is the Board Community Engagement update,
and that's really again, just to provide
some background and a refresh on where we were when we last met.
One of the community engagement initiatives that this committee discussed.
I think probably for the benefit of all of us, just to take a step back
even further, this board committee was developed as a result
a number of years ago of a communication audit being done because there was
some concern,
I believe, at the, you know, by the board at that time wanting to take a look
at the onboarding process for new families and new entrants into the district.
So this committee was born as a result of that.
Over time, it's kind of it became a sport standing committee,
but there was a little bit of a
struggle of what is the purpose of this committee,
what, you know, we don't want to meet, just to meet
and the communications is largely an administrative function.
It's not something that happens
at the direction of the board, the way that a lot of the finance
or general services or curriculum policy decisions
that come out of some of the other committees were made.
So as we continue to evaluate that and see what that long term
projection for this committee
looks like, we took the opportunity to use that.
How is the board engaging with the community,
with the families and the constituents that we serve?
So one of the things that we had started to do pre-pandemic
was attend the back to school nights at each one of the buildings
to be able to provide a presence and have interaction,
explaining what the board, what the role of the board is.
A lot of times we find that the many citizens
are not really aware of what the board does and doesn't do,
and compared to the to the superintendent and the administration.
So we used that opportunity
that was done in the fall of 2019
at the January 2020 meeting.
We were discussing how to engage.
That was a year in which there was not a board member election.
So we were going
to be having a public meeting
to be able to one,
share how to run for school board
and you know, how to be involved in that, and then also provide an opportunity
just to talk with taxpayers and residents who may not have children in the district
and would not have had the opportunity
to interact with the board out of back to school night.
Fortunately, the pandemic hit
and we were not hosting
any in-person events and the priorities really shifted.
So that was put kind of on on the back burner for that time.
But I think it's something that as we emerge and start looking at different ways
to do things that that we could dive back into
the other
research like
one of
the other things that the board is doing is the board members.
We are having our informal board retreat tomorrow evening and Dr.
Winslow is
giving new life to a program that participate that
board members participated in the past where there's an adopt a building program.
So board members will be adopting one of the instructional buildings
where they do not have students in there to be able to get a better understanding
and feel of what goes on day to day and really see how the work of the board,
what that means in the buildings and the way
that we deliver education to to the students that we serve.
So that will be taking place and I think will be great
from a community engagement and communications perspective.
So I think that it'll help to identify some areas that
that this committee can focus on
and then
the last piece of it is just the 2122 goals
that that was on the agenda for new business tonight.
Currently, the goals for the committee,
the focus was effective communication practices and formats.
Some of those things that we've looked at in the past was the
the various communications policies that we have about distribution
of materials and the way by which outside organizations can have
materials, go home with the kids,
you know, for recreational sports and things like that.
So there were to be fall and spring updates and then the new school
board member meet and greet for when we have new board members.
So that is something that will be able to do because
we will have new board members being sworn in in December.
So this committee could
focus on that for the spring,
I guess.
But I'd like to open it up to before we move into Ms..
Her powers
updates is really just kind of hearing from the citizen advisors
and the board members on the committee of what your kind of vision or concerns or
or thoughts are on district communications and where this committee,
any suggestions that you have for focus areas.
And see this duty.
However, I know in the past we had talked about to reach,
you know, the older population that maybe doesn't have technology
or is uncomfortable with technology.
We were talking at one point of maybe going to the mall or senior center.
I don't know
if there's other opportunities out there, and I know we kind of kiboshed that,
but maybe down the road in the future, there's some kind of
we talked about maybe partnering with a program
that was already going on one evening
just to go and greet them and talk a little bit at one of their
programs that they had going on.
So maybe in the future, that's something that could be looked at,
you know, just
to just reach out to them and and kind of introduce ourselves.
And so just continued engagement with all levels.
Yeah.
And next in my curriculum, next spring,
summer is when the new community center will open with the Mueller Senior Center.
So that may present an opportunity at that time to
to start doing something like that.
Anyone else?
This is Johnny.
I know
at one point time we talked about doing some short
biographies of each board member, and that might be a good goal,
particularly once we get a new a newly composed board,
as you said, looking forward into the spring,
not nothing really extensive, but maybe a short little bio
that would I think it might be a good idea.
That's great.
One of the other things
we had done previously was review different areas of the website
just to see, you know, the effectiveness and make suggestions the administration
ultimately updates and, you
know, controls the content on the site.
We've recently switched to a new platform for that.
So that was one of the other reasons it was a bit in flux
because we knew that
we were going to be switching because the previous website template
was was not as user friendly as we would have
hoped for.
I don't know from
a citizen advisor perspective,
if you know, you can even just provide some feedback on
how user friendly the experience for you is in trying to find those things.
And please be honest because it's, you know, constructive and helpful.
But you know that really is especially
in this environment that we've been kind of existing in, I think,
a central
location for information gathering.
Yeah, I can I can chime in on that one
as a working mom.
And so I find myself struggling
with the district website quite a bit.
I think the information's there.
I just don't have a good sense
of what part of the website kind of has the most recent updates.
Some of it seems to be on the front.
Some of it's a little deeper into the site.
So one of the things I wanted to share was that I'm
a resource, tends to be looking at the district website
and then I kind of wander through social media in search
of some of the groups that exist.
Some of them are connected to the PTO, some of them not,
and a lot of times they'll refer back to where you can find it on the website.
So I don't know if there's
a different presentation on the website potentially,
or maybe a way for the district to think about social media
as a kind of platform to help organize or prioritize some of that.
But I think there's probably ways to make that
a little more visible to people when you're not in it all the time.
So my perspective of kind of being in and out of
it makes it, I think, more challenging if you're not,
you know, constantly in that stream of information.
That's great.
I think you.
I beg you also,
I would second the aspect of social media.
My son is actually not quite old enough to be in the school district yet.
So but I do peruse the website myself just because I am invested.
I think most people in the township are, but they're not necessarily going to
go to the website to look for information that they don't have kids in the schools.
So I think utilizing Social media
a lot more people are likely to like click on join this group,
Derry Township School District, and then they'll get the information
compared to like going to the website and searching and looking just for fun.
So I definitely like that idea for people in the community.
So if we were to
identify a few goals and focus areas,
would anyone have any suggestions or agree
or opposed to
continue community engagement
initiatives and outreach,
providing feedback on user experience of district communications
and the Citizen
Advisor Program, and how to make sure that citizen advisors are,
you know, equipped for success on board committees.
That I would.
Think it would be helpful to like how you were saying,
you know, you'll go on the website to look for certain information.
You can't find it when you think of what those things are
that you can't find to just maybe jot down and even send them to Sarah
because it's hard when we're immersed in it. Everything.
It seems like it's easy to find, but it's great having a.
Perspective.
You know, from someone who is not in it all the time to just top down.
You know, I was looking for this and I couldn't find it.
So then we know which things are harder to find.
And that's been not,
you know, for us, it's
hard to tell what's you know, because we know where to look for things.
So it's.
So helpful to.
Hear from you guys
of what you could not find and you know where you wish
it would be easier to locate something or any ideas you have like that
for a social meeting.
I know.
I think we have a Facebook page on his Facebook page and on Twitter
for doing it.
That's actually a really great way to segue
into the next part, because our
offer for the next
part of the agenda is the updated overview of district communications,
which Sarah is going to kind of give us a complete rundown
of where where all of those things are, including social media.
Since she has moved into this role.
So I will turn it over to you.
Thank you.
Yes. So I've been in the role for about three months now.
So I do feel your pain with some of the navigation where things are.
Our website has a lot of information and it's just a matter of making sure
it's all up to date.
It's in the like logical place.
So that's definitely
one of the things that is a focus to go through our pages one by one.
And does it make sense here?
Does it have the most up to date information?
Are there duplicate pages
where information is updated in one spot and not in the other?
So that's one of the things I'm working on.
But along with the district website, I'm also working on making it accessible so
someone that's
vision impaired can use the voiceover applications
on pillars or phones these days and they can understand
and navigate our website efficiently and also making it mobile friendly.
I think before we had a real problem
and you'll still see it on some pages, but there was a real problem with things
looking great on the website and as soon as you put
up on the phone, half the information is cut off.
So I'm working to go through it page by page
and just make sure that everything, regardless of the device you're on,
is there and visible at all times.
Because I know personally I'm
almost 99% of the time looking things up at my house.
So you will start to see some changes
on the website and the layout will probably stay the same for the most part.
But like Julie said, I would absolutely love feedback.
If you're seeing something in those mom groups or if you're seeing
or just
in personal experience, you're not able to find something
that you think should be, you know, more forward facing, then absolutely.
You can shoot me an email and we can work together.
The next thing I did also in the same realm
of the district website was I made a covered kind of access area.
So all if you're familiar with our website,
it's the buttons just below the main header photos on our home page.
It has.
I'm trying to add
as much information and resources as possible, such as our community
spread members, our weekly numbers, which we were doing last year,
Pandemic response Team information and those sorts of things.
So just thought it should really be more of a front
facing thing than buried kind of four levels down on our website.
I do have an Instagram.
We started that in August
trying to bring our social media up to like 2021
and doing some fun, engaging things, so really trying to highlight
all the amazing things that are happening in our school community.
You'll see if you're on our Facebook or on Instagram, I'm using stories
as just like fun videos of we did the community tailgate for the cocoa Bean.
That was last week.
Got a lot of videos out there of cheerleaders and football and band.
So lots of great content
that not necessarily needs to be saved on our page in forever,
but people like seeing when they go online to see what's going on in the community.
And I'm finding that we're getting a lot of a younger demographic on Instagram.
So it's just another way to put out as much information as possible.
Again, feedback
if you think there's more things that you'd like to see
on Instagram, on Facebook, on Twitter, just let me know.
I'm open to collaborating and being creative.
I will
just comment, if I may, that I think that you're doing a great job.
But you know, from the graphic presentation and the stories,
you know, it's providing a better window into
what goes on and allows, you know,
on the outside and user experience to to kind of see some of those things.
So thank you. I think it's exciting.
Thank you.
I'm trying to make every post look unique and different and catch people's eyes.
And I'm also trying to engage with some of the as many teachers as I can
to send me content so that we can get it out there as well.
And then lastly, this one's less exciting, but we are going to be
moving through the process of transitioning from one call now,
which is our mass notification system.
So if we have like a weather closure, COVID closure,
that's how you've been getting that information.
We are going to change to a new system that is going to
work a little better to get
information out there more efficiently and more clearly.
So it's going to work with our new student information system just a little bit
better, as well as transportation systems and just go to work.
And it's also got translation features for English second language families.
And I think that's everything I have.
I thank you for coming and thank you for having me here.
Can you walk through just a little bit
what that transition process, if you know yet what that looks like,
because obviously that really is kind of like that main artery
of connecting to to parents, especially when there's, you know,
weather delays or, you know, things, what that looks like.
And will there be an opportunity, you know, how do people
go about updating their contact info and designation for that?
That's everything.
We're hoping that the transition will be almost
invisible from the parent perspective.
They don't need to update anything that all lives
within our student information system.
So when they register
that most up to date information will just be brought in automatically.
I just started today
working with the project manager, so I don't have a ton of information,
but they will not need to provide us like photo form
or provide us with updated information because it already lives in synergy.
But we are hoping that it
can push things out a little bit faster than one call now sometimes does.
You'll see a delay with email or calls, takes a bit of time.
So I'm hoping that it will come through quicker.
And we'll also it.
Does seem sometimes you'll start to hear and I know like myself, my son's last
name is at the beginning of the alphabet, so we always seem to get that.
But then I'll know people at the end of the alphabet until it gets through.
There is means.
A large.
Volume of calls that have to go. Out. Yes.
And when it's something like a COVID closure
or when we have the flow closure, it's thousands and thousands of emails
and then we do text messages and phone calls as well.
So it's it's, you know, thousands of notifications all at once.
It gets a little bogged down.
So hoping with Blackboard, which is also who has hosted our website that
it will all be a little more seamless.
But I'm still very early in the process, so we're working through it,
but those questions will definitely be asked.
Sara, this Judy Harrison, I want to compliment you on how the website look.
I mean, it looks great and I love your very touch.
Your staff. Directory.
Is very easy now to see the teacher, their email address and the phone number.
And that is so much more user friendly than it had been.
In the past.
I think the allure is also great.
Like you were mentioning about the school closure this week,
you know, you open up the page and there it is.
And you have to some you have to say, okay, so you're reading it.
You know, you can't get past that.
So I think that's just another great way to communicate something important
like that, how you designed that.
So it just pops up and you have to respond like that.
So I mean, you're doing wonderful things in just three short months.
Thank you. Great. So thank you for all you're doing.
I really appreciate that. Thank you so much.
Could you touch on it all from the
the communications tools and software
that are being used for communication with teachers and parents?
You know, with the parent view
now and I believe are we just using seesaw and canvas?
Not it was always there was always like
several different ones because not all been consolidated.
I think it was consolidated a lot more when we went home, virtually.
So from a K-5 level, we're using Seesaw
and from 6 to 12 we're using canvas.
The teachers really do
use that as their main portal and they also have a page on our website.
But most of the teachers are using it just as a landing point to give them
their email, their phone number, the room number,
and usually a link to see our canvas.
We did launch with Synergy.
There was the parent view in the student view application, which
does in my opinion, look a lot better than the school
app that we were using or the school website.
It wasn't very functional app to be honest.
So I think it is
it has a lot more information in, there is a lot more user friendly
and there's a student option as well, which is great because it divides up
what the parent can see from their end and what the student can see.
So does that answer your question?
It does provide.
I think it was always one challenge that came up often
that we would hear as there were so many and trying to manage that.
You had multiple children in the district.
You're trying to figure out how to use Canvas and Dojo and Seaside,
and then the coaches were using like the reminder app and, you know,
it could become a little bit overwhelming to try and remember where that all goes.
And, you know, I know I feel lucky sometimes that we live in the age of like
smartphones, that I can just search all of the above at one time.
But it's not always easy to put a finger on.
And I think that sometimes when you can centralize communications
and information in that way, it just helps to alleviate some of that anxiety
that like, you know, the information, some of what you're trying to pull it up and
you know, when you
when you can get there with a little bit more confidence
and know where to look, that that certainly helps.
And so I think between balancing out the website and,
you know, where it goes on there as well as
the the apps
for the student information system and and schools,
that will definitely help as we continue to move forward.
That's all I had.
Any other questions.
I just I wanted to ask you about you mentioned the app
that was replacing the notifications or the the process that was replacing the.
The mass notifications. Yeah.
I just to requests as a parent, if,
if texts could go out first, not calls, okay.
That would be fantastic.
Just like 5 minutes before.
How much sooner.
If the text could be the first notification that goes out, that would be stellar.
But the one thing
that's difficult is the text when it goes out sends you somewhere else.
Yes. Which is just. Awful. Okay.
So if there could if the text could tell you, you know, schools closed,
you know, more details here or whatever kind of the top line is, that would be.
Fantastic. That's easy to implement right away.
Yeah. Versus the like.
Check your email for an update, right?
Yeah. Remember those? Yeah. Yeah.
No problem.
Then your phone rings and then I just gave up and went to Twitter.
I will say I probably lose that perspective as a board member
because usually we've
probably gotten a notice like an email notification beforehand.
But now that you say it that way, I could see how I would just be sitting there
refreshing and waiting, wondering what it was going to be.
So I can tell you that I was on a train and I get a text message
that said something had happened to check and I'm like, I really
I need to now get a hold of a babysitter
who needs to get a hold of the kid who need, you know.
So, yeah, if you can put and I think that's for a lot of the communications.
If you could just top line up for us in a lot of ways
and send us somewhere else for more information would be fantastic
with that urgent message.
But the urgent stuff would just be great to understand what I need to know
right now, and then I can dig for what I need to know later.
It's good feedback.
Yeah, that's great feedback.
Thank you.
Emails have questions or
comments about anything from I.
I just want to say that I've heard and I've seen on social media,
but I've heard from a lot of friends and neighbors with kids in the district
how much they really appreciate the COVID numbers
and how transparent the school district is being with that.
And I don't think many school districts are being that open about it.
And I think it's greatly appreciated by the community.
Thank you for saying.
What.
It is.
It's like a long it's like a very difficult period.
Probably the administrative bills that were that we do.
But there is a lot of transparency happening there.
And this is recorded.
So thank you. Yes.
Let it be on record that we just got feedback.
Yeah. That we were meeting.
I mean. And you have it so nicely laid out.
I mean, between the the numbers, you've just done an amazing job with that.
Thank you for this.
I just found it on Friday and I love.
Yes, it's right on the front of the website.
Yeah. You just changed it. Yeah. You did, because it was.
Just new and helpful.
And then I saw
the elementary school numbers and then literally, like 10 minutes later
with the notification that there was a change to the schedule.
But it is, it is much easier to find now.
And that's yeah, it's here to stay for now, unfortunately.
So it deserves a more of a a face and a spot of its own.
I also appreciate that you have created
like a history for some of the this, you know,
top five items on the front page of the website.
Previously they would.
Fall off.
As something else bumped up and so it was
it would be there one day and then like gone the next.
And I would always, you know, want to go back and be like, where did I see that?
But then it was no longer there.
So I think it is helpful to keep that kind of continual that history and archive
of those updates, just, you know, to be able to refer back to, yeah.
It will take some time to rebuild that, but that's definitely something we're.
Going to.
But the fact that it's now ongoing.
Yeah you know there is it's really helpful
I'm glad.
So Mr.
Rizzo, I can hand this back over to you now.
I mean, there's a
we have a public comment section of every meeting, but there's currently
no public on the zoom or in the audience unless Dr.
Winslow wants to comment for public comment.
But other than that, we
will have a quick meeting today.
Our next meeting is in April.
The way that we structured the committee schedules
for this year is there are openings, so should for committees.
So for the committee such as this one and committees
like our athletics and activities committees
that are really driven based on need versus
monthly, you know, continual business of the district
that the board has to consider is if something would come up, if
you know, anything would be brought up.
And we felt like it really should start at this level in a conversation,
we would be able to place a committee meeting on the calendar
in one of those openings.
But our next regularly scheduled meeting is not until April.
So, you know, once we get through that
process with getting the new citizen advisors on and the new board
members, then we'll see, you know, can anything comes up in the interim.
But we will make sure that our citizen advisors are new ones
as well as our existing are able to receive the citizen
advisor orientation and then would welcome your feedback
and comments on that presentation
for future follow up.
I don't know, Lindsay.
This do have a sticking and I don't know if in the future maybe to meet them,
maybe because that's only like twice in a school year,
you know would be beneficial to maybe meet three times because there's
it seems like that's a huge lapse between and I know it's still early times
and we're still working through all that, but
I don't know.
I think when we were when.
We were doing the committee schedules
for this year, we were really just trying to get our arms wrapped around,
you know, what the focus was going to be and what was going to be accomplished.
And in past years we've done four of these committees through.
But with because of the
lapse between the meetings,
we didn't want to schedule more, but left spots there for that
because we want to be mindful of everyone's time and not meet
for the sake of meeting, you know, without a real actionable agenda.
But as things come up,
obviously, you know, the committee is always
able to recommend to the administration and the
the board, you know, for things that that should be reviewed at a committee level.
And if we need to hold another meeting, we absolutely would be able to.
So hearing no other
feedback,
we will adjourn at 4:44 p.m.
Thank you to our citizen advisors for joining us.
It's great to be back in person with citizen advisors
for these meetings.
And the next meeting is,
I think, April 25th.
So with that, we are adjourned.