It's one
a late to call the
September 10th, 2018 meeting of the Derry Township School District
Board of Directors to order and announce that this meeting is being audio recorded.
Who's Mr.
Friends? Mr..
Mr. Ray Snider.
Roll call, please.
Mr. Abel. Here.
Dr. CRONIN. Here.
Mr. Drew. Here.
Mr. Sabra, sit here.
This is. Here.
Dr. Shore. Here.
Mr. Speaker. Here.
Mr. Singer.
Here. Mr. Stoner. Here.
Nine presence or absence.
All right. Thank you.
Please rise available and join me for the Pledge of Allegiance.
To the flag of the United States of America
and for which it stands one nation, under God,
indivisible, with energy and justice for all.
May I have a motion to approve the September 10th Board of Directors agenda?
So moved.
Second, Maria and Lindsay, Is there any discussion
here?
This is a standard voice vote.
All those in favor say I and all those opposed say no.
The motion carries.
Tonight we have to presentations first will have a Trojan presentation.
Mr. Louver, Delli.
Good evening, everyone, and thank you
on behalf of our board for allowing us to give you a quick update.
We've tried to do this on an annual basis so everyone knows what the foundation's
been up to.
So we have the presentation up as well as I passed out a hard copy,
if you'd like to follow along, just like to give you a quick update
on the board members on some of the fundraising
that we've been doing over the course of last school year
and some of the projects that we were able to fund
in working with the school district.
So on page one,
I think everyone knows
our mission, but it is just important to reiterate
that we support the Derry Township School District, academics, athletics
and arts initiatives
for the benefit of our students, teachers, staff and community.
And we really do focus on that when we encourage
grant requests and when we're evaluating the requests that we do get.
We often times talk about, you know, are we achieving
the things that we said were important in our mission statement?
Current board members we have listed for you
there, Ross is continuing as our president
when you have our reorganization coming up here in October.
Alan Malkoff As Vice President, I'm currently serving as the Treasurer.
The rest of the board members are shown there.
I will just point out that we had two new recent members join us.
Melissa madison joined a few months ago and Stacy Peters, who is also
an alum, Stacy Spencer, is going to be joining the board in October.
I would certainly say to you, please help send people our way.
We are looking to add to the board.
One of the things that we've learned as we've gone to the seminars
of other foundations is having a large, healthy board that has has
lots of volunteers and a lot of different connections is good for the foundations.
And so we'd really like to add three or four people.
So if you know of anyone that wants to get involved at the school district,
maybe not at your level or in the classroom,
you know, we meet on Wednesday morning, six or seven times a year.
We have the annual fundraiser at The Taste of Hershey.
So it's not a huge time commitment.
So please either send them to Joe or Dan or contact Ross
or I would love to be able to add a couple more people.
And you certainly come across a lot of the constituents in the school district,
our ex-officio members. Of course, Joe
Lindsey's our new school board liaison.
Dan continues to work
with us and Barb Closer, representing the Education Association.
I would just mention that Barb has been a great addition.
She really, I think, has opened a pipeline
to the teachers for us to get more grant requests
and letting the teachers know that we are open for business and we have money.
And, you know, she, I think has also done
a good job encouraging more teacher participation, a taste of Hershey.
And while he's not listed on here, I must mention that
Mike France is a great help to us handling our accounting.
Our check processing certainly
makes my job as serving as the Treasurer a lot easier.
Second page We were actually founded back in 2005,
so it's hard to believe it's been 13 years at this point,
but since that time we've awarded over
$300,000 in grants to support projects here in the school district.
We really have focused, especially here over the last few years,
focused on smaller classroom type grants versus large projects.
When we meet with the other foundation and you really see everyone's
all over the board, some foundations fund scholarships and and summer camps.
We really have tried to encourage innovative projects
that are happening in the classroom as well as some of the other things
that we've done that we think are impacting large groups of students
and you'll see some of those
examples when we when we get back to the next page.
But our one annual fundraiser, Taste of Hershey, I think most of
you have probably been there will continue to do that.
We think that's a nice event for the students and community
to come together and be aware of what the foundation's up to.
We are again approved to participate in the state
Educational Improvement Tax credit program, ITC
that comes and goes depending on the state budget, but it really is a great tool
for us to get a fair amount of money from some corporations that participate.
So certainly, again, if you know of any corporations that are
practicing, it's a lot of the community banks
are just let them know the foundation is open for business.
Oftentimes those checks for other foundations
just arrive with very little effort to get them.
Last year and we had one
contribution that came from Drogues Brewing for $7,000.
So that was a very nice contribution that we received.
We are continuing to try to
create a tie with alumni of our school district.
And one of the efforts that we've been doing the last couple of
years is having a free event on the Friday after Thanksgiving at the mill.
It's just a drop in.
We have some of the foundation provides some appetizers and we've
encouraged members of any class to stop in.
So we've been each year
the group gets a little bit larger and we track down some new people.
In terms of contact information.
We'd like to continue to build that.
I think the one thing that we talk about at the foundation is maybe there's
an opportunity between the foundation and the school district
to try and build a better bridge with alumni.
It's very powerful.
Certainly we all know how our colleges track us down in terms
of alumni giving and development.
I think we have a great opportunity there.
And and there couldn't be a better example of that.
But I don't know.
You may have seen back in February that Abington School District down
in the Philly suburbs had one of their alums
give them $25 million.
It was part of foundations school district working together,
and his $25 million contribution
is paying for a new science and technology wing
that's being built on their high school and they're doing a renovation.
So all it takes is one powerful connection
with alums that could really benefit our school district.
Taste of Hershey, Just the highlights on that.
We always do that March and April at the Hershey
Lodge, Hershey Entertainment Resorts is a great partner on that.
They contribute an unbelievable amount and take care of us
and make that event so special.
Typically through ticket sales, sponsorships and
some of the
online giving, we usually result with about 18
to $20000 of fundraising from that event.
We always, thanks to Joe, have good student involvement,
whether it's music, arts, some of the foundation things
that we've funded, we ask those students or teachers to come and show
show off their new projects
or programs, and I think a lot of people enjoy that.
I think our future opportunity is are continuing to stay in touch
with alumni community members for estate planning.
But the example that we just gave another example
that was a few years old is Camp Hill School District.
Their foundation had received a $11 million contribution
several years ago that they used to build their performing arts center.
So there are great examples nearby of of why
that's so powerful for us to stay in touch with our alums.
Amazon smiles just
mentioned that each year we do get a little bit money back from people
that are purchasing things on Amazon and designating the Trojan Foundation.
So that's good.
And just to wrap up on page three,
some of the things that we have funded
over just the last couple of years
really it was I think
the administration came to us and said the Hershey Middle School
after school program was something that you wanted to take a look at
and could we fund that on the first year basis?
And if it was successful, then the school district would take that over.
So we agreed to fund that.
And I think now that's been a successful program for the school district.
The TAP at Learning Station and the Trojan mascot update on the costume,
some laptops for the middle school, professional development
for Hershey High School teachers.
I think
we funded several different programs where a group of teachers have gone away
and then brought that information back and shared with the other teachers.
We kind of like that model that it's helping to really impact
a lot of teachers if we can send a few off to a program.
So we've had had several grant requests for that music recording equipment,
the composer and residency programs
just this past year, the video and camera equipment
so that the student broadcasts could be updated
and I think recorded in a more modern fashion.
And then most recently
and if you read Taste of Hershey, you saw these off in the corner.
But the learning play blocks that we funded that were
to help with the transition to full day
kindergarten is one of the most recent things funded by the foundation.
And just wrapping up our financials in 20 1718, the total amount that we raised
was 32,007 84 and we provided
$21,316 in grants to the school district.
So I'd be happy to answer any questions or your any suggestions
you have for us at the foundation
or anybody that might be interested in being a new board member?
Lou, one thing that was not on here that I wanted to know, too, was last year
the foundation provided two of our staff to be trained for Link Crew,
which is a ninth grade mentoring program, which we'll be developing this year
to initiate next year, and also approved two middle school teachers
to go this year for the Web crew training, which is the middle school version.
So that was a substantial investment in our kids as well.
So thank you so.
Does anyone else have any questions or comments?
Lou, thanks for the presentation.
That's helpful for sure.
An update. What's the current fund balance?
We have about $130,000 right now to start the new school year.
Okay.
Is there a in your bylaws or constitution, whatever?
Is there a goal or a specified amount you want to try to put out each year?
Now, we don't really have any targets like that.
The only things that have some spending requirements on it
is when that money comes in per the state law.
We have to get that back out the door within two years,
but we don't have any other guidelines as to how much we try to spend.
It's really been driven by the applications
because we have certainly spent more than what we spent last year.
It's really just what comes to us.
Thanks. Sure.
How do people get your applications? How does that work?
That's good question.
I think, Joe, you want to
make sure the association shares out the information.
There's a22 step process, the initial request
and then the detailed request with the board.
There shared out there on our website.
The teachers can access
so they fill them out, they send them to me,
they go to the board and the board approves them.
Where teacher generated the majority. Yes.
Mm hmm.
Any other questions or comments?
But thank you very much for coming in.
Appreciate it. Thank you. Have a good night.
Okay.
Next, we have a presentation from the Derry Township Rec Center.
We have Mr.
Greg Khuzestan, Mr.
Matt Mandia here to talk about the shared parking agreement.
And I did want to introduce this to everyone.
A few months ago we signed a memorandum of understanding with the township
about a potential shared parking agreement based on parking on our school property.
And now we're discussing
entering into an agreement based on this memorandum of understanding.
So we have invited you here tonight to present to the full board and also
to allow the board to hear details about the project and ask any questions.
So thank you for coming. Absolutely. Absolutely.
Thank you so much.
For the record, my name is Matt Mandia.
I'm the director of Parks and Recreation for the Township.
And I really appreciate being here this evening
and having the opportunity to come before before the full board
to discuss the parking for the community Center project.
With me here is township Supervisor
Justin Engel, Aaron Bricker from our G.S.
Associates, who is the civil engineer for the project, is also here.
And Greg Crusius from Capital Construction Management is here as well.
And Greg will be getting up in just a few moments to go through
some more of the details of the display that you see here on the screen.
Certainly we can
answer any questions that you have this evening,
but specifically we're here this evening
regarding the parking as requested,
and we look forward to hopefully answering any questions
that you have and clearing up any any concerns.
Just a couple quick highlights for you
where we're really looking at.
And I believe this was the district's preference is the spaces
that you see around the SCC, as well as the lot
between the elementary school and the middle school and those lots
as we've continued to count.
I know a lot of folks have done a lot of counting of this of this parking lot.
We're very comfortable that that meets the threshold
that we need in terms of additional parking for the community center
when and only when we don't have ample parking
at the community center site for for events.
So I just wanted to kind of clear that up.
And once again, Greg will go into some more details.
And also just a quick point.
We fully also understand that the district can't plan your school
schedule around what may or may not occur as a community center project.
So I just want to make that clear.
We have a long standing relationship with the district,
we being the Department of Parks and Recreation
and the district and scheduling and coordinating a lot of things.
Founders Park the recreation Center our summer day camp program.
So we do have a long standing relationship in terms of coordination.
And I just stand here before you this evening to assure you that
my intent would be once hopefully this agreement
gets finalized, that that very good working relationship would continue.
And there is a good foundation and basis that we've we've already had
over the year or so.
So with that, I'll just turn it over to Greg and he can kind of
go through some of the specifics on the on the display there.
So thank you.
Good evening.
My name's Greg Quess. I'm with Capital Construction Management.
We're the owners representatives
for the township on this project and been working with
Matt just on the rest of the board civil
engineering team now for a little over a year on this.
I think so.
It's evolved in many ways.
One of the main things that we wanted to talk about tonight is
Kathy Matt had made mention of is there was originally
a memorandum of understanding that was put together to address
offsite parking that was being anticipated
as a need for a very
that's the right word
for for periodic events that do not that wouldn't be accommodated
with the on site parking at the existing rec center.
So the engineer has done a parking analysis
based on projected loads for the new community center.
And based on that analysis,
there's plenty of parking at the community center.
There's 379 spaces.
But based on the renovation,
once the existing
skate park goes away, which is part
of what's being planned, there would be 379 spaces
onsite at the Community Center for the Community Center events.
And that really based on projections,
is going to handle
360, 355 days
worth of the required load.
So part of what is being contemplated
as part of this project is that there would be some larger events
that would happen on a periodic basis that would be scheduled well in advance.
And during those larger events,
there would be some requirement for offsite parking.
Again,
we've done some
parking analysis based on a projection that said the community center's
completely full with every potential use and need on site.
That means it's a summer day.
The pools for the gym is being used, the seniors are there,
and then there would be some additional required parking off
site to handle a larger swimming event.
And those calculations have said that we need 413 additional spaces.
So part of the discussion that was going on with the district
at that time or a number of months ago
was the recognition that there was a number of lots
immediately adjacent to the campus that would probably be vacant at the time
that these sort of events would be occurring, because typically there
Friday night, Saturday and Sunday events.
Now that's obviously not a guarantee and everyone understands that needs to
be coordinated and scheduled.
But in the interest of
not overbuilding, parking for very limited uses
and the fact that there was adjoining parking available,
the discussion
and the conversations started to happen about whether or not the district would be
amenable to entering into an agreement wherein the township had use of
413 spaces is what
we're projecting would be the highest need and the highest demand
for the largest event, which would only probably happen a couple of times a year.
But as Matt made mention of and hopefully you can all see
on the screen that I think we've all seen this, I'm going to talk
a little bit just to make it easier for everybody
in the U-shape to see it.
There's three different lots that we have been looking at
to accommodate the parking needs that we're talking about
there.
The two lots around the SCC and the one lot, as Matt
mentioned, between the elementary school and the middle school.
And those three lots add up to a total of 435 spaces.
And again,
there's you know, there's
been discussion about
not only identification of which lots
are most desirable from the district's perspective for us to use.
These are the lots that we've gotten feedback from the district
that they would prefer us to identify and to use in this capacity.
And then following discussions about, well, how do you get people
from those lots to the community center, Also some discussion about
how do you get people to those lots to begin with for an event.
And there's been a number of discussions about how
that's going to be organized, how that's going to be managed.
Again, these are well planned events,
events planned out well in advance of them occurring.
So there's information that's sent out to the participants about
with a
map that says, you know, you're able to park in this lot during this time,
there will be staff that will be helping direct traffic
as part of the renovations that we're proposing.
There is two pedestrian
connections that are being created between the school district,
district campus and the community center campus there.
And this picture that we're looking at
in this area that we're looking at, really only one of them is going to be visible.
I'm just going to point to it
for the purposes of what we're talking about tonight,
There's an existing pedestrian access
that comes from the southern part of the SCC lot down a set of steps
across a path over a wooden bridge and then makes its way onto the
onto the existing piece
community center a lot of the rec center lot there
it's not an accessible path it certainly has some issues when there's
high rain events which you know
has probably been a half a dozen or a dozen times this year so far.
So one of the things that we were proposing
was to create an accessible route.
Then from the SCC lot across
to the rec center to the community center lot.
And that would be accomplished by creating
a new pedestrian bridge
which would be sloped in an accessible slope.
So and it would also be in a new elevation that would take it.
Thank you.
That that would mean that in water events it would still be accessible.
It would be above that floodplain.
So what is on the screen right now
is a section or an elevation
of what the two bridges that we're proposing would look like.
So the one on the bottom is the accessible connection.
That's from the right side, which would be the XY lot
sloping down towards the community center lot.
It's basically a wooden structure
supported on two ends and in the middle
with a fence on either side of it.
So that's sort of the overview
of what we're talking about tonight, which is the parking component.
And I think everyone has had some exposure or some information on that before.
We just wanted to make ourselves available.
If you have any questions about
what the thinking was, what's being proposed,
and we can help answer any of those questions.
Right.
You mentioned that there was two access ways you you're looking at.
And the one is not on this plan, which I understand,
but just remind me where the second one you were thinking of doing.
If you know you're still in the right
drawing there, if we're on page nine of 11,
stay on the second PDF.
Yeah, you're on nine over 11.
If you can scroll up to probably three or four.
That one there works.
Yeah.
And just zoom in on that
center section.
Okay. That's great. Thank you.
So the second connection that's being proposed is really
from the corner of the high school parking lot.
Immediately adjacent to the path that runs to the stadium.
It would separate from that path, really
hug the fence line along the north side of that fence line.
There's a little bit of grading work that has to get done to accommodate
the path without interfering with the athletic fields.
It would connect with the restrooms that are there,
so it would make those much more functional
and then slope down to another crossing across the stream that is this
in this area here.
And the drawing that we had before, which I think
you may have been able to see the work showed this crossing as well.
It's a much smaller bridge section than the far end of it.
This steps as opposed to a ramp.
It's not an accessible route,
accessible portion
of that ramping was problematic
because of the grades and because of where that would have ended up. So
but it certainly is a more direct route,
both from the high school and from the middle school.
So those two fields are the two lower fields behind the middle school. Yes.
Is the upper and lower.
Okay.
Do anyone have any more questions?
I have three quick questions.
First, what would be the life expectancy of the bridges?
The replacement in, what, ten, 20, 30 years?
Guess
that's a good question.
I would
I would hazard a guess that they're probably at a minimum 30 years.
But I will check on that and get back to you because I think
that deserves a better answer. Okay. Thank you.
Number two, what's your what is your plan to charge for parking
for these events
from charge?
What is your plan to charge for parking?
There would not be any charges on district property.
Okay.
And finally, the state swimming and diving championships.
How far in advance are they planned?
How many years in advance are they planned or typically they
the bidding for the three or four year cycles.
So Bucknell has it now through 2020.
I believe. So They're on four years. Thank you.
Does anyone have any more questions
in previous versions of the map that we had seen,
there was reference to the access road behind the library connecting through it.
Can you just touch on that and
if that's still part of this plan or.
It still is,
it was submitted as part of the land development plan for this for the project.
And I'm going to ask you again to scroll to one of the other drawings.
Think up one.
Yes. So it's in the bottom right hand corner there.
If you can just zoom in on that a little bit.
About halfway up to the right.
Sorry
you skipped the drawing.
I'm going to get back one.
You get in there and now we want to go to the right
right there.
Thank you.
Yes. So the access drive is still there
connecting.
What is going to be an improved connection
from the library through to the community center.
As everybody knows, it's sort of a circuitous and one way road right now.
So what's being proposed is that that's going to be a two way road,
and the access connection would be off of that road
to the back area and the back drive that goes.
I'm not sure if that road is named or not.
It's just Pebble Beach Road.
Yeah,
there has been a
discussion back and forth about access control on that driveway
and the district has asked that we provide a gate as part of the planned
improvements which does not show up on this drawing but will.
And that's one of the things I just wanted to confirm, because right now the access
using that road as access would connect to lots on the district campus
that are not referenced in the shared parking agreement.
But that would still be part of the plan to include that security measure.
Yes. Okay.
Yeah, that's a good idea.
Justin was mentioning that the stormwater management facility
that SNF one that you see on the drawing here
is on either entirely on
or mostly on the school district property.
I think it's entirely on the school district's property.
It's probably within an easement that already exists for the access road,
at least a portion of it.
But there's an additional easement that would be required.
So that is a stormwater management facility
that is there to accommodate a little bit more parking that's being extended
for the library, parking lots as they connect into that road.
And then for the new access road, both the Library access road
and then the access drive going to
the district property.
So what exists in that space right now is the ropes course,
and we've had some conversations with district staff and they did not seem to be
opposed to
making that tradeoff.
But I had.
A question, I guess
maybe there's more work for the township, so I understand where we're at.
So we're discussing access authority, which appears to be critical
to the overall success of the new community center.
Right, that the folks don't need a place to park. So
so I think this is probably
the way I see it as sort of like one step at a multi step process.
And what I wanted
more terms of a statement and a question, it seems that,
you know, historically the school district in the township and then you alluded to
this smart have been able to to work things out very cooperatively.
And I think there's I think there's a really rich tradition
of these two constituencies being good neighbors
and working together for the overall benefit of the township.
And I would fully expect that would prevail here, that that's sort
of like the spirit that I believe the board has entered this year.
At the same time, we have our constituency,
which is the school district, and I and I would hope that the spirit of good faith
would prevail as the district
and the township need to engage further in under these future
and future discussions that potentially are down the road.
So I really encourage that we continue
to work together in this idea of
engaging in good faith so we
all can be mindful of our own constituencies.
Q I have just a couple more questions.
Yeah,
North in the lots in front of North and South Field,
is that township or school district.
The War Memorial?
Yeah, that would be school district.
Okay.
So those would not be, yeah, the stone area.
So that would not be part of, of this.
And then
the, the 413 spaces
that you need under the shared parking agreement.
Is that a requirement from a zoning perspective in order
to be able to use the community center for these events?
The township has asked that we file for a special exception
for offsite parking, and that's what those parking spaces address.
So without this
that would not be able
the the new
community center would not be able to be used for that purpose.
Without those parking spaces.
There's some of the bigger events that would not be able to be held.
And then just addressing parking in general,
because I'm trying to look at this from a, you know, global space.
And I think that the district,
you know, absolutely should have
a working cooperatively, you know, and utilizing the
the adjacent land because it just makes good sense because
the community center, you know, residents that are being served
are the same as the, you know, residents of the school district.
So to me, it's kind of all in all in one.
But I know that there has been concerns
in the community about parking outside of that
and that there are references in the shared parking agreement to,
whether or not or to there being directional signs and, you know, putting
parking attendants to kind of
move everyone over and have them parked there.
Is there anything from a township perspective that will prohibit
participants of these meets
that these
that these parking spaces are required for from parking downtown?
Like, would there be any special zone permits in that downtown
space on cocoa and elm in the neighborhoods right in there
that would force participants
to go use these lots like would you put up temporary do not park right
right so if maple or Elm or Coke
or any of those, would that be
to get folks to use these spaces?
Sure.
So Justin Angle, Derry Township supervisor, thanks so much for
allowing us to present to you today.
That has absolutely been talked about.
And I guess the way we're looking at that is until there's a problem,
we don't really want to try to come up with a solution,
then we don't necessarily need.
So I think that we have absolutely looked at situations where there is parking
in the neighborhoods that we would have
to do some type of either permit parking or signs or enforcement.
We're just not sure.
But that would be the idea because we don't want,
you know, currently that exists when there swim meet, people
complain about parking on Linden and Ridge and up to Elm Avenue.
So we would want to solve that.
But this this
this type of parking agreement agreements will help us solve that.
Okay.
And I don't know if you have more questions or not.
I just know I'm just I think three things as I go.
So, yeah, yeah.
In other meetings that we've had sorry to interrupt,
but in the meetings that we've talked about,
the amount of communication
that would go into the people potentially coming to the event
was specific and instructions because that was a big concern.
Right. That I had.
Yeah.
That is the thought is that that very good communication will go out in the packets
to people that are participating, knows exactly where to park.
Because I certainly think that if we're
entering into an agreement such as this and making these spaces available,
that we should be doing it under the understanding
that there is going to be safeguards and preventative measures in place
for all the others.
Because while it may not be a swim meet, I'm sure you know
anyone here who lives here understands,
you know, over by Memorial Field baseball days
in the spring and summertime,
there's no parking, you know, to be found on on some of the streets.
And so thinking of the perfect storm of all of that happening at once,
you know, I don't see residents who are playing with a little League team
wanting to,
you know, end up being directed over to the to the school meet.
So I just think that we should have the understanding that
the protection for the residents
absolutely. Ability to parking is there.
And it's not the only issue we're dealing with in that area.
There's some traffic concerns with Ridge and Hershey Park.
And so we have active dialogs going on with our transportation committee to
sort of address those things.
And we had a bite pad committee that we've just started that we're
we're really excited about.
But there's been a lot of focus put on that area of town.
So we want to make sure that if there is a problem that develops, that
we'll take care of it. So, okay.
I guess from my perspective, I would just ask that
it would be more proactive than reactive in addressing that.
You know, looking at it, I I'll be honest,
I find myself in like a really kind of interesting position
looking at this, because as a resident and as a taxpayer, I'm excited
about this project at the community center and personally invested in doing it.
But, you know, looking at it from the school board perspective
and you know, what we have to give consideration to and entering
into this type of agreement, you know, we obviously share responsibility
of a tax base, you know, and anything that's going to be
put on either side of that.
So I think that, you know, what we're trying to do just in understanding
all of this and what any potential hiccups can along, you know, down the way
that it addresses the needs of everyone on both sides,
you know, and then even additionally with any costs to make sure that,
you know, we're being mindful of any potential budget implications
that could end up on the school district side,
because
as the township does, we have to look at the overall picture
and tax dollar, not just our portion of it.
Yeah.
You know, versus yours right now.
You make a good point because even the comment I made earlier
about the fact that we experience it sometimes now estimates
tells us that we're likely going to experience issues with that.
So so your point's taken and we will be considering that.
I'm just to clarify, you had said the 379 spaces
that you will have at the new center
you'll utilize in them will be the overflow for the bigger
events, the shared parking.
And you mentioned that there would be no fee
for the district spots, school district spots.
Is there a potential, though, that there would be fee then
for the 379 spaces at large events like that?
At this
point we're it's early so we haven't we haven't
decided that and we're in the process of working our bit on our business plan.
But at this point, we haven't as we haven't said,
we are going to try to charge
for those or anything, but it's not out of the question.
We just haven't gotten to that point. So
yeah.
And the township have any
cause for concern with language being in the agreement
that explicitly states that they're the school district
has primary use of these and that under no circumstances,
if we have students on campus that are part of
active school activities at that time, even if it's after the final bell for
the day that these lots would be opened up to outside event participants.
I with the amount with with
the consideration that we've done in terms of how these needs operate.
At this point, we don't have concerns.
I mean, I think if if we let's take a situation where we've agreed to use
as a last six months in advance and it's the meets to start at 4 p.m.
on Friday and thoughts are that all the students will be gone.
And I guess our thought would be we would hope that that would
still be honored, but we wouldn't.
If you had activities going on, certainly
I would think that you would say, well, we have activities going on.
And then that wouldn't we wouldn't be able to use those lines during that time.
So I mean, I think the overall theme of this agreement
will be that the school district is in the driver's seat.
They're your parking lot and you're their your activities and your operations and
and we really can't interfere with that.
But at the same time, there's an opportunity to share parking.
And it's just smart planning to not build more parking spaces
when there's when you can use synergies to use existing parking spaces.
But we understand that the school district has to be in the driver's seat.
Thanks to us.
And I completely agree with that.
And synergy and to see land taken up by parking spaces
that may be used a dozen times a year when it could be used for something,
it makes absolutely no sense.
And I wouldn't be in support of that as a taxpayer.
Right.
I'm trying to just think of all the, you know, possible scenarios,
the facility use requests that we have brought before the board.
You know, don't come in in the far advanced
notice that some of these would do.
And so we have to look at the fact that that may potentially limit our ability
to approve the use of facilities,
you know, especially in the elementary school
or middle school, in those shared parking areas.
You know, as a result or,
you know, any of the athletes that are within the walking district
and are going to be, you know, thereafter school
and then crossing through, you know, the the areas of campus that
event participants would be using.
You know, and another important point, I think, is that
what we've identified as the heaviest need will be in the summertime
when the outdoor pools open.
There's hundreds of people out there and there's just a lot going on.
And I think we've identified the summertime as the heaviest use.
So I think for a lot of these meets,
it may be limited the amount of parking that we need to use on on your lot.
But I think it's summertime that's going to be the heaviest.
And I'm guessing that the recreation center would probably be
you know, I,
I think about the big soccer tournaments and things that happen on the campus
that would probably be known date wise when you're planning
swimming meets versus,
you know, some of these three or four different events that happen each year.
There'll be a scheduling gantlet, that's for sure.
So and we we oversee the scheduling,
obviously, of Founders Park and of all the other
park facilities for soccer and lacrosse tournament.
So we're very engaged in terms of what else is going on in the community.
So that'll all be part of the matrix to make sure that we're not over
overshadow
at that meeting.
Sorry, I keep asking and I want another one.
And so with the new community center, the rec camp, the summer camp will
no longer be using the district.
So our our hope is that summer day camp would still be able to utilize.
Okay, so you would keep there.
So that would also be taken into consideration for, you know,
folks using that that who are accessing the district buildings for that camp.
Correct? Yes.
I'm monopolizing this question.
Sorry. That's okay.
So I have a status, more of a statement than a question.
I think I want to reiterate what Janice and others have said about our the are
the importance of maintaining the
the great dialog and relationship between the two entities.
And I think that's that's critical.
I know with the opening of founders we want have been able
to start many sports if it wasn't for working with Matt
you know field hockey lacrosse, etc. etc.
list goes on.
So that's that's that's really critical
as a steward of the school board and of course also responsible for the tax
the tax base as as you are just and I also am, you know,
conscious of the fact that I am hoping that this doesn't
incur extra any costs for the any extra cost for the district
since the tax base is already getting hit from from year end.
So just want to make that statement.
Yeah. Yeah.
No the and just to be clear that the
all of the improvements that we're talking about, the bridges
and are included in the project cost that we're working now.
So I mean the bridges alone I just talked grade before the
and probably in the neighborhood of 200 to $250000 for the pads. But
you know if I just make a higher level
comment when we when we first approached this
and we decided we were going to pursue redoing something at the community center,
we said early on, let's look at this at a higher level, because at a high level
and from a user perspective, your students,
most people don't know who owns what land.
They don't know that that's not a township and they don't really care
from a user perspective, from a high level.
We decided we were going to try to look at the whole campus
and we've talked to several members of your ministration said, Is it okay?
We don't want to be presumptuous, but we want to be have the leeway to have
our our site designers be able to look at the whole campus
and come up with good solutions
that are best for our students and and so we ended up hiring
Argus areas with Argus High School graduate and Howard.
And one of the
reasons we them were they were strong with campus planning
and they really had done a nice job and sort of looking at what the needs are,
the, the one crossing that we're adding is really
where your students are walking now.
They're walking in or going across.
And so we're excited about that connection, not just for swim meets,
but for kids after school, for for for your students
to really look at this almost as a student union in some cases.
So we're excited about that.
So that's that's why we're really appreciative
that you're you're willing to entertain these discussions.
So any other questions for us?
Justin?
I don't want it to seem
seem that like the way that you just said that.
And I don't want there to be any misunderstanding that we
I think in coordination with the partnership in the longstanding,
you know,
relationship between Parks and Rec and the township and the school district,
you know, that we don't see the benefit of being a part of this
because we absolutely do.
I mean, the bridges alone provide a huge
benefit to our students that are walking back and forth.
Where
I wrestle sometimes is where that feel good
relationship comes in and where you have to look at it from a business arrangement
and perspective and where, you know, we as school
board directors and you as township supervisors have, you know, our own unique
responsibilities as elected officials,
you know, to the 20
plus thousand residents in Hershey.
And, you know, where that tax, you know, impact comes into play.
And so that's really driving any of the,
you know, questions is we want to make sure that even though
this is potentially a very small part of this very large project,
that is an exciting opportunity for the township and school district in general.
You know, I just want to make sure that it's understood
that we're looking at this only because we feel that
or I want to say we because I can't speak on behalf of all nine of us.
I feel that we have done our complete due diligence
in this before entering into any agreement,
because some day all of us are not going to be here
and this agreement is going to live
and and continue as a precedent
that's been set for future township and school district relationships.
Right, right. Understood.
And go ahead, Kim.
Gentlemen, my name is Kim Smith.
I'm the solicitor of record for the District.
You've been working with Bill Z in my absence, so I apologize.
I'm little late coming to the dance.
Yeah, I do have a quick question, Justin.
You mentioned that the improvements and everything
are included in the cost of the project, which is on the township.
What about ongoing maintenance?
I know there's a provision in the agreement
that talks about management and security and the township bearing those costs,
but what about ongoing maintenance of the bridges
and those facilities more than just installing and improving?
That's a clarification.
We don't have to discuss it tonight, but I think we want to make sure
and the board would want to make sure that we're addressing those ongoing issues
as well, primarily because not everybody will be on this board 15 years from now.
You all might not be there 15 years from now. Hopefully not.
I hear you, brother.
Thank you.
It's a great comment.
And it brings up an important point that there are
multiple agreements that will need to enter into.
And so what we're doing right now for timing
and for the application to the zone hearing board is really just seeking that
first agreement, which has to do with the parking license.
But there will be agreements that Erin will be a big part
of the operation and maintenance agreements for the stormwater facility.
And so there will be more agreement agreements.
That's one of the things that we were anticipating in in our discussions.
So that's perfect for me.
But we may just want to reference that, you know, this is a preliminary
agreement, something, but we'll we'll tinker that language there.
Okay. Thank you.
Thank you.
And Kim, there there was just a draft circulated.
And so we've had that process going.
And I'm not sure if you've seen it yet.
The one that just came through this case. Yes.
Thank you. Yeah.
Does anyone else have any questions
or comments or concerns just regarding the timing of getting the drafts?
I know you guys have a timetable.
You need to meet to get things approved
and we want to be able to accommodate that the best we can.
And so whenever possible, it's helpful.
The sooner we get to see the things and are able to discuss it,
then we can give you an answer quicker.
Yeah, and we don't want to hold you guys up.
But just something to keep in mind.
You know, we meet and we need to discuss it
and then look at it and then be able to give you an answer and understood.
I think we're getting closer.
I think we were responsible for some confusion with number of spaces,
and I think that created some confusion, But I think we got that cleared up.
So it seems like we're getting closer.
So do we need to go through the timetable here
with all of us just so we can all be clear?
Would that be helpful?
Like what?
Yeah.
So the the zoning hearing board meeting
actually agreed to that timetable
yet soon hearing board has
the application has been submitted to the zoning hearing board
and the
meeting for the special exception is September 19th.
So that's when they're going to review it.
Initially,
one of the conditions is of any determination
they come up with is going to be that there's a formal agreement in place.
So we have to have our
first agreement in place for the 19th.
So it would be great if that did happen.
Okay. But no, it does not have to happen.
What they will review the application and one of the conditions will be
we think it looks okay, but you need to have a formal agreement put together.
Do you have a date that you anticipate that final determination by
the zoning board?
If this is just the first review.
They will decide that night.
Okay. So they will decision
in May?
Yeah, they will decide that.
In other words, if you're not,
their decision may not be public that night, but they will decide.
And then it actually there's a hearing board.
Then their decisions come out in orders in the following meeting.
Okay.
And then just as that ties
into the overall land development planning process,
so we're we've submitted
for the Planning Commission review that happened about a week ago.
They approved the OR recommending
approval again with a number of conditions on the plan that need to get addressed,
needs to get resubmitted to the township for board of supervisor review and action.
We're waiting for the Dauphin County Conservation District,
which is a part of that overall land at all.
And planning process sometimes takes a while.
So we're hoping that by sometime in December,
sometime in November, maybe into December, that we'd have the
land development plan in a position with all the approvals ready to approve.
So will the
township vote on final action for the overall plan?
All parts considered, with all of those things contingent.
Will that township vote for the project to move forward?
We're not anticipating bringing that decision to the township
and so late February or early March of next year,
once we have actual bid numbers in from the subcontracting community
where you when you talk about the land development plan or the project.
The project itself. Okay.
All right. Yeah.
So just to clarify our timeline, because I know that
I think Joe had told Matt this, but
typically what we do is in the agreement still need to go back and forth,
I think to clarify some of the language between our solicitor's.
And we usually give the board an agreement.
The we have an agenda planning meeting, which would be September 19th to review,
and then we would not plan to vote on it until October 8th
because they need time to discuss it
then possibly on the 24th or review it and then
vote on it on the eighth.
Right. We would need it back the 20th.
So we're going to the board brief for the 24th meeting
so they could read the board to review it and then voting on it the eighth.
Okay. Okay.
So I would say would be likely that if that's the case,
then we would bring it before the Board of Supervisors on the 25th,
because if we would have had time to put the agreement into in our packet,
so so then we would be approving it before you would approve it. So.
Okay. Yeah.
In that time periods also so the public can see it.
That's why there's that lag of a week.
I mean, we review up it all has to be posted in public.
So that's why it seems like from the 24th to the eighth seems like a long time.
But that's also the requirement for having the agenda for public viewing.
And and then we wait
for comment and concerns and feedback and then people can come and talk.
Yes. So
so as long as we can have our solicitors work out all the language and the details
well before that, September 19th or 20th.
Okay,
Greg, just one
one final question for me anyway.
The path you mentioned from the back of the high school over to the
the community center, you said it would provide better access to restrooms.
What restrooms are you talking about?
I think it's the back side of the concession stand.
There's restrooms that are accessible from like right now.
There's just a little concrete pad there and drops down the hill.
This Oh, would connect to that.
So I didn't recall restrooms being.
There in the concession stand at the track.
And there's a door on the outside of fence, like
if there's a middle school field hockey game that the path would connect to that.
Okay.
Thank you.
Yeah.
So everything would get tentatively approved February, March 2019.
And then you break ground
like the bidding you actually start the.
Bidding process would would happen.
Right now, we're projecting that it's going to be January into February.
Okay.
And then we would get those results, bring them to the Board
of supervisors for authorization to word contracts.
The plan is to get started with construction,
hopefully right in the middle of March.
Okay.
Which gives us then one full
season with the facility being down on the indoor facility,
obviously not available through the winter of 19
and then opening up again in the spring of 2020 when.
Do you anticipate the stormwater management
agreements or anything that has happened between the township and school district
to take place.
Between now and the end of the year.
End of this calendar year?
It's going to be a condition of the land development plan.
Okay,
Mark, do you have any questions why everyone's here
as a director of Building and Grounds is here it was.
Are we missing anything or.
I always
I've been
challenged
so far.
All right. Well, thanks for coming in so you can hear everything.
I appreciate it.
Are there any further board questions or comments?
No. Thank you for your time and coming in addressing.
I said thank you.
You a lot to have that dialog.
Thanks. I appreciate it.
Have a good night.
Nobody's going to be in the office.
It's a mass exodus,
so I would like to announce the board met in executive session prior
to this meeting and we will meet in Post exec following this meeting
prior to the meeting,
we met to discuss consultation with attorneys agency business, which,
if conducted in public, would violate a lawful privilege
or lead to disclosure of confidential information,
a recognition of citizens.
This is an opportunity for residents and taxpayers.
No one's here. That's why everyone's laughing.
They still have to read it right.
This is an opportunity for residents and taxpayers to address
the board on matters related to the agenda.
Those who speak are asked to come to the microphone
and state your name and address for the record
to provide other residents an opportunity to speak each speaker during
the public period is limited to 5 minutes of speaking time once recognized
and limited
to one opportunity to address the board during each of the public comment periods.
If necessary, the board will set a maximum time
for the public comment
portion of the meeting. Are there any citizens or taxpayers
who would like to come forward at this time?
Speakers are asked to review the protocol for addressing the board,
which can be found at the sign
in table prior to speaking those wishing to address private concerns or questions
in follow up outside the board meeting
are asked to fill out a comment card which can be found at the podium.
Completed cards may be turned into members of the administration to facilitate
a reply, and the only person in the audience is Mark Anderson. So
he can't speak
and he's not a resident or a taxpayer.
Okay.
Standing Committee report.
We had a curriculum council meeting today.
We had two presentations about pilot programs that are going on in the schools.
One is a pilot program in the elementary school, which is related to STEAM,
which is science, technology, engineering, arts and mathematics.
They are adding some stuff to add
the special of computers and to the science curriculum.
And then we also had a presentation
on the Read one pilot program,
which is for a middle school reading specialist program.
It's a reading intervention program
and it uses a blending learning system that uses a growth mindset
and the students are able to this is a one year pilot program.
We got all the materials for free.
The program sounds wonderful.
It's a blended learning system, so they can use an app to read to help
with their reading skills.
In sixth, seventh, eighth grade,
they do independent reading small groups, whole group lessons
and a variety of different formats.
Anybody was at the meeting you want to add to those two things?
They were
they were very interesting presentations and we appreciated the enthusiasm
of our teachers who are trying to bring in new curriculum for our students.
Dr. Winslow reviewed
reviewed the website Future Red EPA Index with us,
which is up and coming.
There is going to be a policy review of the textbook adoption policy.
There were some changes to the school code.
We no longer have to approve policies, textbooks in April.
You can approve them at any time during the year now.
So we will be added.
Amending our policy to reflect the school code changes.
We reviewed all the summer curriculum projects
that our staff did over the summer, and that was like 36 pages of
what all the staff did
to update the curriculum on all the levels of the schools.
We reviewed our meeting dates and we reviewed our goals
and that concludes my report.
And we also had a policy standing committee today.
Mrs. Steiner, do you have a report?
Yes, I do.
We had 24 policies on our agenda.
We were only able to get to 14 of them, which I still think was pretty good.
So most of the 14 board
revisions made from PSB
changes to the code and SBA recommendations,
our first item we had was policy 006 on meetings,
and it was mostly changes that were made to update
voting requirements.
There's also an additional option to include
include an expanded time frame for school directors to receive agendas that include
a line item regarding the removal of an officer of the board.
But it has to be within seven days.
So Mrs. Seger is safe for today,
for seven days,
for seven days.
There are some other policy changes regarding consistency of terminology
and Mrs.
Seger also pointed out at the meeting that we need that we wanted to make sure
that this policy 006 also matches up with our Board of Operating guidelines,
which we will do.
So you'll see that that's
that was moved to the 30 day review approval for the full board.
Next policy that you'll see upcoming was the one that Mrs.
Seger just mentioned regarding policy 108 adoption of textbooks,
which she already mentioned.
The time frame was removed from the
approval process.
So that's good.
The other policy we reviewed was policy two 10.2
possession administration of asthma inhalers
or epinephrine auto injectors.
There was a lot of EPA language that was recommended for this policy,
specifically regarding
additional forms
that were being asked
for students and nurses to verify.
And we thought that some of those things were excessive.
So we voted to table this
policy pending review of our solicitor
to review to see what is legally required and what is just recommended language.
So that will come back to the policy committee once that's done.
Policy 239 foreign exchange students was another policy we looked at
based on PSB recommended language to clarify
that foreign exchange students comply with school
enrollment processes specifically
relating to accessing the Home Language survey to determine if the student
should be identified as an English learner.
So that will also be moved to the full board
for a 30 day review and approval policy.
246 was another one from and on school wellness
pertaining to updates in the school and the school code
to ensure safe supply of drinking water is available to students.
Making sure that
we continue to do our annual testing.
Specifically regarding that we don't have lead in our water.
So that also comes to the full board for review and approval
policy 309 assignment
and transfer was on our review list
based on our recent teacher transfers,
and we removed the sentence
requiring board approval for transfers.
So that will come to the full board for review and approval as well.
Policy 311 reduction of staff was.
Another policy that was had code amendments reinstating
seniority provisions regarding super suspension
of professional employees
policy.
704 Maintenance also had to do with ensuring safe
drinking water that was enacted by the school code,
which that also will come to the full board for 30 day review approval
policy 806 on child abuse was reviewed.
This was another policy that was updated regarding
recent changes to
state and federal law, specifically regarding sex trafficking
for minors.
So that will be coming to the full board for review
and policy.
Eight Food Services was another one that had been recommended Language
regarding the lunch shaming.
There was a specific language in there that said
that we could restrict privileges and activities for students who owe money
if the same restrictions apply to students who owe money
for other school related purposes.
We thought that was a little bit too strict.
And there's no school code that requires that.
So for our specific district, we decided to
not include that.
So if students
owe money for for food,
they will not be restricted.
So that will come to the full board as well.
And then we had several policies policy.
810 Transportation.
Eight 10.1 School bus drivers and school commercial motor vehicle drivers policy.
818 Contracted services personnel and a new policy.
Eight 10.3 which was school vehicle drivers.
These are all related to school busses, school vehicles
and school commercial drivers and contracted personnel, which was again
PSB, a recommended language based on updated P.A.
code to enhance, you know,
safeguards, background checks and compliance issues.
So those were all moved forward to
the full board for a 30 day review.
Approval.
And because we still have
ten more policies to review,
which are policies that are policies that
the other board members have requested that we discuss or that have come about
from other issues, we decided to schedule an additional meeting
scheduled for October 15th
at 4:00, when we will review the following ten
policies that include
policies based on distribution and consistency.
We're going to look again at the use of school facilities.
We want to look at bullying and cyberbullying policy.
We want to look at our two policy, which are subcommittee work
so hard to get to us.
And unfortunately aren't able to look at it during our committee meetings.
So we'll make sure we'll get to that.
And we also have a new couple of new policies that we want to explore.
One, on gender identity and expression, one on diversity.
And we want to talk about
protected classes and policy.
222 Addressing grooming.
So we still have a lot more to discuss and
we adjourned at 601.
All right, Thank you very much.
Anyone have any questions?
A lot of policies coming your way.
Okay.
Student representatives report.
Mr. Camozzi and Mr. Mangia.
Good evening, Madam President.
Derry Township Board members and public.
Thank you for allowing us
this time to share an update on some of the school activities.
We had a great start to the school year
with many exciting events, including back to school night for the high school
picture day for both the high school and elementary school,
and upcoming meeting for elementary kids to learn about instruments.
Plus, many sports and clubs are starting up again.
Sadly, the weather has not been kind, postponing a couple of sporting events,
including a tennis match and a cross-country meet.
But things are looking the cool down right now.
One of the sporting events that we did had
was this past Friday, which was the cocoa bean game,
which is between Hershey and Milton Hershey schools.
We got a great turnout, both of us.
Patrick and I were there.
I was in the band and we try to keep the morale going of the game
despite it sort of slowing down in the second half of the game.
We did end up
losing, but our school spirit did definitely show.
We had
shirts made through the trading post,
which was our school store, and they actually sold out by Thursday.
So that was great news regarding school spirit.
Homecoming preparations are underway as we prepare for an early dance this year.
Something new this year is that each grade in the high school,
while they always pick a
theme, they're also picking a charity to go along with the event.
So the overall theme for this year is superheroes.
And we thought we'd talk about superheroes in the community.
So we have the Spider-Man seniors this year who are sponsoring Coco Pax,
the incredible juniors here, and sponsoring the food bank,
the Superman sophomores who are sponsoring the Ronald McDonald House
and the Flash freshmen who are sponsoring Luke's organization.
And we also had the nominations for homecoming court come out.
So the girls this year are Katy, Coco, Maddie Barto, Malia Painter,
Chris Morocco, Taylor Yan and Sophia Suri.
And the guys are Anton Al Quinn, Mark Semansky, Luke Abel,
Kevin Wang, JT Mullins and myself.
And next week, t shirts, T-shirts, sales will go live.
And we are expecting many extravagant proposals to also
be happening.
So one more thing that the high school is trying to implement
this year is called a new system called Flex Time Manager.
Basically, it was a system that allows students that have study halls or blended
classes to go to different places in the building or maybe even off campus.
If we decide to move that direction.
But at this moment, before we used to use QR codes to let you go,
let students go to a library or like certain teachers.
That system did have a couple of technological errors and there were
it was a very slow process, I would say.
But now with this flex time manager, we're hoping to improve that
with our technology.
The kinks and schedules are still being worked out.
So but it does look promising.
Patrick and I are both taking AP blended lit,
and we do have study halls every other day.
So we're hoping that that will allow us to go different places in the building
and hopefully talk to some teachers and make basically make our school
more effective in terms of transitioning classes.
And we'd like to thank you again.
And if you have any questions, feel free to ask
something.
It's not maybe not so much of a question, but I notice
you brought up the cocoa being game and we were actually talking about this
before the meeting tonight.
That and I I've been to a lot of football games
that when we're losing it's almost like a mass exodus
in the fourth quarter and it really makes me sad.
And I was thinking like how and this is really for you
to come up with a solution, how
thinking about you coming up with
how do we retain students?
Because really you're there to make the point of you're there to support them,
whether they're winning or losing, and even more so when they're losing.
I know you are staying till the end and you're
talking about school spirit, but it's really bad.
I don't know. That's just it bothers me
to get up and leave and the
cheerleaders have to wait
till the last quarter to throw out the shirts or the ball balls or whatever.
Right.
How can we get them to stay?
But kudos to the band because you did do
an excellent job at keeping the presence of school spirit there.
Whether or not people were leaving in that fourth quarter.
I know. You know. Yeah. Abandon the cheerleaders.
They don't care there. It's like.
But you did a great job.
I think it's a challenge and I'm sure a lot of school
districts struggle with that.
Like, I remember hearing about it last year, but it's something to think about.
I just had one question.
You had mentioned the flex manager, I think you called it, and you said like
moving around within the building, but you also mentioned leaving campus.
So what does that mean? Like, what does that entails?
US what you're looking at.
So we noticed like a lot of schools
offer that like sort of leaving during launch or leaving
like if you had first or seventh period as study hall,
which is the beginning of the end of the school day.
Basically it allows students to either
come in late if they had that first year of study hall or leave
earlier during that time period, would that flex time manager It would
allow for them to like sort of sign out system.
It's all technology based and it would send it
to the people that need to know
and then they would be able to leave the school if they had to,
so that they can get a head start on like homework or schoolwork
or any extracurriculars that they wanted to work on.
So that's similar to Palmyra. Has
I'm honestly not sure what I was doing.
And and I think it's important to note that this is some day.
Okay.
That's my question was right.
Would there be like some guidelines
and policy on this and just some a little bit more?
So Right, right now, flex time managers is used
just for study halls within the building.
Eventually it might be used that way.
Right now, we have senior privileges for students,
can come in late and leave early and we have kids doing internships.
So it helped to foster that for more students than what we have
at the moment.
But it is not something that is yet in place for school wide by any means.
Okay, that's I want to clarify that.
Yeah.
All right.
Thank you very much for your report.
Dr. Winslow.
Do you have a community correspondent's report?
I do. It is on Mr.
Snyder's computer.
So for the month of August 2018,
the district received five submissions via the district's constituent contact form.
They included
change of address information for the Transportation Department.
Three comments regarding the new finger scan check out system at the FCC
and a request to review a student's foreign language placement.
All right, thank you very much.
The listed items are on the proposed September 24th, 2018
Board of Directors Meeting Agenda
content agenda, adoption of items of routine nature
and those that normally do not require public deliberate deliberations
on the part of the governing board.
A board member may pull items which will then be discussed and voted on separately.
May I have a motion to approve the consent agenda items as listed?
Donna and Maria, is there any discussion?
So I had a I had a question
about one of the use of school facilities under see,
okay, So can I pull my house.
I had a
I wanted to pull out the whole family university requests.
Okay.
So you would need to move to
the citizen
and move to new business.
Okay.
So we are going to
pull out Holy Family University.
Any other discussion?
I mean, are we discussing that now?
We're just going to vote.
I'm going to reread the motion, but any other discussion?
Okay.
So where the motion, we are going to approve the consent agenda
item a second, the motion to pull that of consent.
Okay. Is there a second?
Lindsay's a second.
We're going to
the motion on the table is to remove.
Yeah, to remove the Holy Family university facility request from the consent agenda
as listed.
Now we're voting.
We're voting to approve the consent agenda without Holy Family University.
So moved. Okay, Maria,
second and Lindsay, any discussion about that?
The consent agenda items without Holy family university.
Okay, this is a standard voice vote.
All those in favor say I and all those opposed say now.
Okay, those items pass
and then I will make
let's go through the motions separately for this.
May I have a motion to approve
the Holy Family University facility request?
So moved.
Maria second
that John okay.
Is there any discussion?
Yeah, I just want to I was just curious as to
who was this organization
contacted by by teachers, by staff?
Did they solicit us to come here a family as a university in Philadelphia,
and it's a Catholic university and they're only looking to have 15 teachers.
So I'm just curious what where that came about.
Sometimes we'll get these requests
from universities to come in and share their what they offer.
Okay.
So was No, but nobody requested it to come.
Not I'm aware of.
No, they they reached out to us.
Okay. I just
I just have an issue with supporting an organization that's responsible.
That's part of the Catholic Church.
That's part of, you know, that's responsible for the systematic
raping and abuse of children for the decades.
I just don't think that
I saw something that I want to support.
So that's my objection.
Is there any further discussion?
Let's take a roll call vote on this,
Mr. Schneider Tyner.
Mr. Abel Yes.
Dr. CRONIN.
Yes. It's true. Yes.
Mr. Sarver sick. Yes.
This is many.
Yes Dr. Schall Yes.
Mrs. Secor. Yes. Mr. Singer?
Yes. Mrs.
Steiner? No.
Eight in favor.
One opposed.
Okay.
The consent agenda items are finished.
Just move on to new business
approval of Architect Agreement for not approve Exterior project.
Mr. McFarland.
The administration recommends the board approve the agreement with to provide
architect and engineering services for the Granata Roof Exterior project
in a total amount of $168,000 plus up to $9,000 in reimbursable.
May I have a motion?
I would move to table this until the September 24th
meeting as we needed to have a conflict of interest waiver executed.
And I feel it would be prudent and responsible to delay the vote
on this in order to have the agreement officially reviewed by counsel prior
to the full board's vote. Okay. So you can.
Lindsay made a motion and kept second it.
There's no discussion on this.
We'll have
what just it'll be tabled standard vote.
Okay.
All those in favor say I all those opposed say no.
Okay. The
the architect agreement.
Granada roof is tabled.
May I have a motion
to approve the listed resignation?
So moved Maria
second and Lindsay, Is there any discussion?
This is a standard voice vote.
All those in favor say I, and all those opposed say.
Now the motion carries
personnel.
General. Mr. McFarland.
Thank you.
The administration recommends the approval of the list in personnel.
May I have a motion to approve personnel, General?
So moved Lindsey and Maria. Is there any discussion?
Yes, I have a question.
Just a clarification question.
I notice there's a lot of special ed positions,
but with just a flat salary of $1,000, is that like
I call that?
But what type of position is that?
Yeah, it's it's a limited service contract and during the course of the year
they are provided extra a professional development
rating APS.
So okay so these are people just come in for just a set duty or job that they have.
They're not like here.
No they are, they're, they're full time staff members.
And this is in addition to.
Okay, so this is above and beyond what they.
Okay. I just want to clarify that is just a little bit.
Oh, great question.
Now, if these were new, I didn't think they were new positions
because they weren't like hourly rates, but I just got confused
with so many of the same thing and what they were.
Great question. Thanks.
So it's just additional duties
as a sign that they get payment for got.
Thank you.
This is a standard voice vote.
All those in favor say I kind of opposed say now
okay the motion carries board member reports.
Are there any board members who would like to give a report?
Okay, no board member reports. Mr.
McFarland, do you have a superintendent's report?
I do not.
To name.
Oh, Board Presidents report.
I have nothing to report right now.
We've got recognition of citizens.
There's nobody in the audience.
But this is an opportunity
for residents and taxpayers to address the board on matters related to the agenda
and matters of district governance, not on the agenda.
Those who speak are asked
to come for the microphone and follow the same guidelines
outlined in the initial public portion of the meeting.
Are there any residents and taxpayers of late come forward seeing none?
The next public Board of Directors meeting will be held September 24th, 2018,
starting at 7:00 in the District Office Board of Directors Room.
May I have a motion to adjourn to post Exec So moved Second, Maria and Lindsay.
All those in favor say I I Hey, we are adjourned at 826.
Thank you.
All were wondering.
I thought Mark was probably sticking around for the vote.
So when you're here for the vote to be
table oh with 20.