The November, the twenty first communications meeting.
Sorry if I know that that's
DTSD Webinars: important. Ah,
DTSD Webinars: this is Mummy will not be here tonight. She is our chairperson, so I will need one of our other three board members to just um be the person to volunteer to do the committee report tonight at the Board meeting. Is anyone willing to take some notes and do that? I can share what I have
DTSD Webinars: sure. By the way, thank you, Dr. Cook.
DTSD Webinars: Um. So I just want to start by welcoming our citizen advisors. We have two uh new advisors and two returning advisors. I just wanted to go around the room and introduce. I want to introduce themselves, and then we'll get into the items that I have on my list today,
DTSD Webinars: so I guess i'll go first. My name is Sarah. I am the supervisor of community relations and engagement at the district, and that encompasses the website and all written communications that go out at the district level as well as our social media. So our Instagram, Facebook, and
DTSD Webinars: but pretty much anything communications wise probably comes to me at some point. So that's what I do Here, Harry, do you want to go next
for us?
DTSD Webinars: My name is Terry Singer. I'm a school board Member
DTSD Webinars: Lindsay Cox School Board Member
DTSD Webinars: Stacey, ones love Superintendent.
Yes,
DTSD Webinars: Andrea Mitchell
DTSD Webinars: and Eric Schmidt School Board member
DTSD Webinars: and I'm. Julie Kaiser
Shelley G. Board Secretary
DTSD Webinars: Thanks everyone So Um most of tonight is informational. There is a little discussion that I wanted to have towards the end on one of the subjects. Um, Susan advisors. You can jump in whenever you want to say your name before speaking, so has it for the minutes, and we can get started.
DTSD Webinars: Okay, if you have any questions, just let me know um. So
DTSD Webinars: a couple of things to review first. We recently sent out the
DTSD Webinars: um plan for snow days delayed days days coming up, so as we get into the winter weather, just want to send everything out to our parents ahead of time to so they repair um. So what we're going to be doing this year is a little different from the previous years, and it's based off the survey that I did over the summer about communication preferences. So we're actually in the past. What we would do is do an email first, and then be followed by an audio message from Dr. Winslow.
DTSD Webinars: And then a text message, social media and news. This year we're going to just based on the experiences that I had last year and based on the feedback I got from the surveys.
DTSD Webinars: It was definitely preferred that the text message goes out first, and I was happy that the results from the survey came back that way, because the text messages go out instantly. But for whatever reason, i'm guessing with mail servers, it takes up to twenty minutes, sometimes to run the emails, and it definitely depends on.
DTSD Webinars: I think they all get piled on from all the districts, doing the same thing at the same time using this one service. But the text messages go out immediately. So we'll be doing a text message basic information. So today is a snow day. We'll be running a big schedule check the website, the website I can do automatically or very quickly as well.
DTSD Webinars: So i'll redirect them to a website with a pop-up, and that is how we're going to do. I'm hoping this will be much more efficient. We did get a lot of feedback last year. That's like
DTSD Webinars: I didn't get the email until after six o'clock. You know buses are starting to come by that time. If you're in high school, it didn't leave a lot of time, and that's not what we want to do for our family. We can call it the night before we will, but that's not always the case.
DTSD Webinars: So with that being said, I hope that this makes it smoother this year, and hopefully our families appreciate
DTSD Webinars: the it goes out sooner, and then we heard them, and we're taking our feedback. But again I'm always open to more feedback. So our next meetings in February, if you hear things throughout the winter from the families that you've talked to. You can share it with me in February. You can share it with me through email, but we're trying to make it as efficient as possible for everyone's sake uh, because I don't want to set up at five Am.
DTSD Webinars: An email sending very slowly. So the quicker we can get it out the better. Um. People did also in that survey say they preferred that they heard the information before it went on Facebook. So I will make sure that those messages are all sent before I post online, and that's just based on the feedback that I got. Um. It was like ninety percent of people wanted to hear it first.
DTSD Webinars: The other thing that is important to note that Dr. Winslow did point out in our last
DTSD Webinars: um Board meeting was that
DTSD Webinars: we do have fit days. So those are flexible instruction days. Um! This means that the students are allowed to learn from home, and we can do instruction from home. We have up to five in a school year, but we also had feedback that kids do like having a snow day, so we'll be doing a snow day on the first full snow day. Um, so hopefully, it's like a really good one with lots of
DTSD Webinars: um. Any questions about that, Any feedback? I have a question about the flexible instruction. What that look like like are the admins at each school working to inform the parents of what that will look like when the time comes, like, especially maybe for the Ecc. And elementary students who haven't used any sort of zoom or anything, it'll be um. It'll be very much like posting on seesaw. Oh, okay. So these are your activities.
DTSD Webinars: Okay? So it's not going to be like synchronous instruction. Not necessarily.
DTSD Webinars: Okay. There might be like a little piece of that. But for the most part it's going to be teachers being in touch with the kids via their their online systems. Okay,
great. Thank you.
DTSD Webinars: Okay. On to my next item. Um, It is our website and mass messaging system. Um. So currently we have a provider. We have had them for a long time, and their name is blackboard. They were just purchased by a company called Final site. So our website is going to be,
DTSD Webinars: and a massive notification system is going to be moving over to this new company
DTSD Webinars: For me. This is exciting because it does give us a chance to kind of reevaluate the website, the layout. What we're storing on there, How things are laid out We did get feedback in that same survey that said that it was difficult to find things on the website sometimes. So by moving over to this new
DTSD Webinars: um website platform, it is going to give me a chance to really do a deep dive, and all the stuff that's piled up on our website over the course of many, many years.
DTSD Webinars: So i'm looking forward to that. The other thing is that we do get a free layout change as part of this new website to provider. So we're going to get something that's much fresher and cleaner, and it's going to be.
DTSD Webinars: It's going to be more paired down. So it's going to be easier to find departments that you're looking for stuff like registration contact, information,
DTSD Webinars: parent view, tech stuff. I want to have it front facing on the first page of the website. So that's just much easier to find and maybe reevaluate how we use the headlines in the news. If you're familiar with the website now. So I want to just start to change things. And right now I think registration is very difficult to find stuff like that. So that is something that we're going to be working through
DTSD Webinars: um.
DTSD Webinars: We're hoping they say they can have it done for us by the summer. So we're going to work. I'm going to work through that through the next. The rest of the school year as one of my projects.
DTSD Webinars: Do you get any feedback about what in particular some of the parents are looking for that They have a difficult time finding whether it be like when meetings are, and you know things like that.
DTSD Webinars: It wasn't necessarily where meetings are. I think the calendar on our website is very front, like right at the top, and I think people use that a lot.
DTSD Webinars: Um, I think stuff like contact information like who to reach out to at their building. In what order do we reach out to people? Registration is definitely something I've gotten feedback about um job opportunities, volunteering stuff like that. Um, I haven't heard too much
DTSD Webinars: else specifically. Um! And the questions on the survey were more like on a scale of one to ten. How easy it is to navigate. And it was like a six. It was basically the results. So that's not great that I want to do better than that. So?
DTSD Webinars: Does that help? Yeah, If you hear anything like people are having a hard time finding this, by all means you can reach out, I think sometimes people just don't. Sometimes you're not quite sure
DTSD Webinars: like you have an idea that it's like you put into search. You don't really know what you're looking for You're not really sure what That's what I was just curious, absolutely I the blackboard search isn't great, so i'm hoping final site is better. Another thing. That's very it. It feels small, but it also feels very big is right. Now, if you're familiar with our website, all the web pages are like slash, page slash random number, and now they're going to have a meaningful link to them. So it'll be like slash, high school, slash, calendar, or whatever or
DTSD Webinars: parking, whatever it might be, so that I hope will also help kind of make things easier to navigate.
DTSD Webinars: But as we go through this process of changing the website. I would love to use this group to go through and do some testing.
DTSD Webinars: Where do you think you would find this? And then you know, See how natural it is to get to places. I definitely go to other school districts, websites going looking for information, and I can't find it because it's not where I think it is,
DTSD Webinars: but everyone's thought process could be different. So we'll maybe do some surveys like that as we get towards the End Quality Review. I think that might be helpful. Let's see. Here
DTSD Webinars: we are
DTSD Webinars: still working on getting our data transferred entirely to our new mass notification system. They have promised us by the end of this month. So we're a few
DTSD Webinars: a few days out. Um, Phil, Dr. Or Mr. Ayell has been working tirelessly to get this working. Um, We've also asked our families to just go in and review the information they have on parent view, and make sure that it's all correct. They have the right cell phone number. They'll write email address. If it's incorrect, they can contact the office of just one building doesn't have. If you have kids across multiple buildings doesn't have to be all of them. Um! Just to give it an update. Right now. The website on parent view is not working properly for updating information,
DTSD Webinars: call the office,
DTSD Webinars: and the administrative assistance would be happy to help you with that.
DTSD Webinars: Um! We have sent out that information already.
DTSD Webinars: Um!
DTSD Webinars: So that's all I have about the website. I believe.
DTSD Webinars: Um, there will be no impact on the current website. In the meanwhile there won't be downtime or anything like that. It's just going to be a smooth switch over when that day comes that we want to cut over to the new one.
DTSD Webinars: Any questions
DTSD Webinars: um next um.
DTSD Webinars: One of the things we had talked about last year. Um for those that weren't on the committee last year was our web accessibility on our website. Um! We are using up a service now that helps us to find errors and correct them. Um! So I have been working through that currently. We're at an eighty-three percent compliance. So it's getting much better. My largest issues right now is Pdfs and them not being readable through a Pdf. Reader, there is a way to convert that. So I am working through that.
DTSD Webinars: But part of transferring over to a new website is that I will be able to get rid of a lot of outdated Pds. Just take them off the website um like old student handbooks and stuff like that that are just living out there, and I can't find them right now, because the back end of blackboard is a nightmare.
DTSD Webinars: But we have completely redone, all the kind of color contrasting on the website. So everything is accessible from that
DTSD Webinars: perspective. Um, I've eliminated all of the spelling and grammar mistakes on the website. So I think I started with like five hundred. I've gone through all the pages and fix them all, thanks to this supper that I have been using, which is nice, and I've changed anything that was orange background with white text. I've changed it to black text, because that is better for people that have um
DTSD Webinars: site accessibility. So that's all good. So
DTSD Webinars: that's all I have for the accessibility as an update. It's going to be a forever ongoing thing. But we'll get there. We're working on it.
DTSD Webinars: And then, lastly, this is where I was hoping we could have some discussion about
DTSD Webinars: uh minutes and audio recordings on the website for our board meetings and committee meetings, and this is not something we have to decide right now in this meeting. But
DTSD Webinars: let's start the conversation. So right now we have minutes that go back to two thousand and six on the website, and that means all of those Pdfs have to be readable and
DTSD Webinars: um, and it's also just a lot of data to be carrying around on our website. It's not required by Psba to have that you have reached out and found out for me. So I appreciate it, and so
DTSD Webinars: there is no requirement. The only requirement for minutes is that we keep
DTSD Webinars: physical copy of the minutes. Of course we still people do go and read the minutes, and we do want to maintain some kind of record. But I don't know if we necessarily need to go back to two thousand and six.
DTSD Webinars: My thought process and i'd love to hear what you guys think is for the written minutes
DTSD Webinars: to do about five years worth. I've checked the districts around us, and that is about as high as anybody else goes. It's about five years, so two thousand and seventeen. There's some school districts that only do the current year that they're in
DTSD Webinars: There's some that don't even I can even find so. Um! But I do want to keep some on there, because I know people use that. And then all the minutes that are on there that I would remove if that were the path we're going to go. I would just drop them into a Google drive. And then, if anybody with my email address, just to know if you would like access to specific minutes you can email me. I can send it to you by doing that. It removes um like an audit on accessibility from the website. Also, it's just a lot to carry around, and our board members can still make yeah
DTSD Webinars: to all of that. So I wanted to hear thoughts. If that sounded okay, I would open that up to the entire board before I did anything to
It's not okay.
DTSD Webinars: It doesn't sound like a problem to me. I think I mean, I would think, at the very least three to five years on the website that's accessible to everyone is nice, because for whatever reason people might want to backdate a little. Yeah, um, I think as long as it's very clear that
DTSD Webinars: at wherever you would look for the minutes that they can be obtained by reaching out to you, and being able to preview them in person. I I don't think that that's an issue at all.
DTSD Webinars: I would keep a digital copy of everything that we have digital so two thousand and six, I agree. I don't think
DTSD Webinars: it needs to go back much farther than three to five years as long as you have it. Yeah, that's my thought, and it
DTSD Webinars: very much easy to send someone a link to, or a Pdf of the files if they needed it. So that you guys think I mean,
Yeah, I think, for the five years successes.
Okay,
it's good to know.
Thank you. Thank you.
DTSD Webinars: Awesome. The other part of that is, we also keep audio minutes. So we have a full recording over all of our board meetings, and that goes back to
DTSD Webinars: twenty, seven, and two thousand and twelve, so we have audio minutes all the way back. It's my twelve, so ten years worth it.
DTSD Webinars: I also did some digging into other school districts, and we are the only district who does this. Um! But you know, in general, or just that far back. Oh, in general, the only other district that I saw was believe it was Paul Myra. Um. They had some video recordings of their four meetings from this year.
DTSD Webinars: Um!
It is a to my era.
DTSD Webinars: Yeah, it was Palm Ira so or no, i'm sorry it was Central Dolphin
DTSD Webinars: with. With that again my mind has been very much with like the accessibility in our website, we should have those transcribed in some way, so that they are accessible, and someone could follow along. That is, Technically,
DTSD Webinars: that's the guidelines that we're given. As because we're public in public school, we get public funding and public funding. Anyone who gets public funding has to provide a certain level of effort to make everything accessible to the public. So
DTSD Webinars: the question is, um! We can go through and and transcribe minutes. Um, I don't think we necessarily just want to go back to to two thousand and twelve. I think that's going to take some time and quite a bit of money. Um! But I think at least due this school year, and maybe last school year that would work out, too.
DTSD Webinars: About seventy five hours worth of audio. That's rough. Roughly. If every meeting is about an hour, we've definitely had meetings that are more than an hour in the last few years. But give or take. We've also had a twelve minute meeting this summer, so
DTSD Webinars: give or take, so I could do some.
DTSD Webinars: I was thinking that was my thought was to do transcribing for the last year this year, and last year,
DTSD Webinars: and then again, it would still be available upon request if anybody wanted audio minutes. But we wouldn't have to transcribe them unless they requested which we could then do, and it wouldn't be very expensive to just do one meetings worth
DTSD Webinars: it did do some research. There's different options, Some of them pay per minute. So if you want to do like an auto transcriber, it'd be like twenty cents a minute.
DTSD Webinars: It's about eighty percent accuracy. And then, if you wanted to do a human to transcribe it for ninety, nine percent accuracy, You're looking like a dollar a minute. So it does add up quite a bit. I did find one website that does a subscription base, so it'd only be two hundred and forty dollars for the year,
DTSD Webinars: and then you could do so up to six thousand minutes a month. So I think that would be the route. It would be much more affordable. Miss Priscilla, be happy about that. But I need to do a little more research into that. But I wanted to hear what your thoughts were about taking,
DTSD Webinars: taking back the the amount of audio minutes that are on the website.
DTSD Webinars: And if you think that is too much, and I should expand it a little bit like the three to five years, or if you think a year and a half is enough, or I just wanted to hear your thoughts and your
DTSD Webinars: experience with how much people use it.
DTSD Webinars: Well, so when you're talking about transcribing it so
DTSD Webinars: you wouldn't have any audio left. Then it would be an audio and there would be a file, a Pdf file That's like
DTSD Webinars: I can give you an example actually, I did do one really quickly, because I found a twelve-minute meeting, so I was like, let's see,
DTSD Webinars: that works just twelve minutes. I I was able to do a free trial
it's. A
DTSD Webinars: so August eight was twelve minutes, so you'd still have the audio recording here if they clicked on the link for the audio recording. But then they'd also be an audio transcription
Um!
DTSD Webinars: And this is what it would look like. Let me zoom in here.
DTSD Webinars: So i'd say Lindsay drew it thirteen seconds, and it would be
DTSD Webinars: exactly everybody what they said, at what time, So that's the they would be able to. So whether they just needed to read it all, um, or they wanted to listen and follow along kind of like close captioning on a Tv show. Um! This would be
DTSD Webinars: to go along with it. So that's does that end. It's the goal to eliminate space on the web page like the new web page. If the audio recordings take up a lot of you know the the thought process. There is that to be compliant with Ada Um. We have to have close captioning on audio, and to do close captioning for the last ten years would be monumental and expensive tasks.
DTSD Webinars: So we haven't been compliant for the last ten years, or whatever.
DTSD Webinars: I don't think these rules were in effect the entire ten years. Um, but I no, we haven't been combined with this um in the last few years. Um, that's for sure, and it's partly because we are the only district that is really including audio minutes like this. But also it's gonna a little bit of catching up.
DTSD Webinars: I'm sorry, Miss Carbell, the are we talking about
DTSD Webinars: all the committee meetings as well? Correct? Yeah, I included. When I said, there's about sixty hours a year, or seventy five hours from total from this year, and last year that's
DTSD Webinars: yeah. But it when you start thinking about committee meetings and board meetings.
DTSD Webinars: Ah, it hands up.
DTSD Webinars: Thank you. Is there a way to
DTSD Webinars: transcribe them if asked for it like That's another thought I had. Yeah, So that's another idea we could
DTSD Webinars: uh I'll often do you never. I've never had anyone ask um, and we haven't been audited. I don't want to get on, but if we get audited then right, we just have a set up somehow. I mean I don't know what that looks like, but
DTSD Webinars: I can look into that and see what it says reasonable accommodation. So if we put a note saying any.
DTSD Webinars: I don't know if that's enough, but I can definitely do some more digging into. If that counts i'll try and find some, maybe some experts at work at the website like that vinyl site that might be able to answer that question.
DTSD Webinars: That would be great. I don't know if it's enough, necessarily. But it it would be That would be great if it's worth looking into. Yeah,
DTSD Webinars: yeah, thank you. So how many years do they want you to have
DTSD Webinars: um it. We don't have to have um. We don't have to have any audio minutes, so they don't want us to have anything but um, anything that's on the website should be accessible. So if we have ten years it should be ten years, all ten years
standpoint for me. I think it's all about like I like having transparency.
Umhm. The schools. And so to me it doesn't necessarily have to be on the website, but it has to be accessible to me.
So if it makes it cheaper and easier also as a person investing in our public school
DTSD Webinars: right to not spend the money on writing down.
DTSD Webinars: Yeah, a lot of minutes are here today. I'm like Well, that's just my money that could have gone to something else. So to me it's like I'd rather maybe take off
the audio recordings that have them accessible,
and then maybe do like what you said with the year or two that you can refer to. But I don't know to me. But that's just one person's opinion.
DTSD Webinars: Yeah. And so, by having audio recordings, are we almost putting ourselves in this position to have to. Now do more like if we didn't have audio recordings, we would be in compliance.
DTSD Webinars: Okay, cause I I mean, I do like i'm audio recording that things are used. But I it doesn't notice, I mean, that is a monumental task to transcribe those and a costly task, especially if we're thinking of doing it, moving forward from every single meeting we have from here on out.
Yes,
DTSD Webinars: that's exactly right. I'm not advocating necessarily for taking it down, because I do know people use that. But it is like you said. It is putting us in this position by having, though,
DTSD Webinars: and we don't need to make any decisions right now. If you want to think about it, we can come back together, talk to the entire board,
DTSD Webinars: come back to it, but it is something that's been on my mind a lot. But how do I even attack this? It is a lot of
DTSD Webinars: It's a lot. It's a lot of information, and I appreciate that we have kept all that information up in certain ways, so we can really go back and see. But we also do not need to, and it could be putting us in a place of liability.
DTSD Webinars: So if you could find out what a turnaround time would be to have somebody available if if and when somebody asks for you know
DTSD Webinars: you know what the transcript and these services
DTSD Webinars: they can be done really quickly is what i'm finding so to do. Like to have a auto transcribe.
DTSD Webinars: It's minutes to be completed. If you wanted a human to do it. It's usually a twenty four hour turnaround time, so that that's a great point. We can get it to someone quickly. It's not like we're going to be like.
DTSD Webinars: We'll call you in a month that could be done quickly. We would just need to pay for it Um! And maybe available something we do like. I say, I a cart for a year. See how many times people request it. Yeah, you know. Why pay to have a service like on board if it's never requested.
Yeah, But
DTSD Webinars: yeah, I will look into it a little more and see who I can reach out to.
DTSD Webinars: If I can find an expert in like a public Education accessibility. This website company will probably be my the best brought to look.
DTSD Webinars: I know some people just personally that are in work and accessibility, and this is what they've kind of guided me towards that I will try and get. I will ask you your question specifically, because I do think that's a good question. And if that counts as like providing reasonable accommodation, then that's great.
DTSD Webinars: This way.
DTSD Webinars: A court reporter. Yeah, you don't know what to call Okay?
DTSD Webinars: No, I do I don't know, but it's not that. Okay? Yeah,
Julie Goolsby: it's It's you
Julie Goolsby: hear me?
Oh, yes, we can.
Julie Goolsby: Okay, this is Julie Golsey. I apologize. I was a few minutes late. But um for the future for moving forward with how you caption have you looked into? Whether or not the closed captioning on zoom records.
DTSD Webinars: It does. Um: Yeah. So we can pull that. Its accuracy is not great. Um, but we can use that if we wanted to going forward. Um, this is I. I am looking into that, and I do have the ones from the November seventh meeting safe to go through, and I've noticed that it is not
DTSD Webinars: the accuracy, Hasn't been awesome, but that is a great suggestion. And hopefully, we could use that going forward, and it'd save us a lot of money because it doesn't automatically.
Julie Goolsby: Yes, I'm actually watching your transcription right now, and it's
Julie Goolsby: corrected itself and been okay, awesome. Thank you. No problem. The other thing. If you haven't looked at Rev. Com. That is a pretty inexpensive one that I use at work.
Julie Goolsby: Um and a side note. I don't know if it's still the same, or if um Ld. A compliance has increased. But when working with the Mcat Exam. Which is under high scrutiny for accessibility, all we had to do was to list out the types of accommodations that we allowed, and then we would take them as they came, and that was a reasonable
Julie Goolsby: accommodation in that world. I know you're going to check with everyone, But it should be okay that if you are to just say if you need x Y and B um contact us, and we'll get back to you with an X number of businesses that should be a loophole network.
DTSD Webinars: That's awesome. Thank you so much I did look at Rev. Com. So thank you. I think they were about one hundred and fifty a minute.
DTSD Webinars: But I that I hope that's the solution. I think that's a great solution.
Julie Goolsby: It's like Why,
back to number three. Are
It's
DTSD Webinars: okay. That's all I had actually um
DTSD Webinars: for for mine. But this is ages telling me that I skipped a step. Um. So number three on your agenda. Um Was it approved the minutes from last time.
DTSD Webinars: Yeah, this is terracing, and i'll make a motion that the minutes be approved.
DTSD Webinars: Second, Lindsey, cook
DTSD Webinars: all those in favor aye
DTSD Webinars: minutes approved. Thank you, Terry.
I believe that's all I had.
DTSD Webinars: This is Terry Singer. I did have one question from
DTSD Webinars: the actually from the last meeting. There was some discussion about a survey of homeschool parents, I think,
or if they had that wrong
DTSD Webinars: I did on a survey of all parents in the last meeting I didn't do a homeschooled parents survey.
DTSD Webinars: Oh, we're good.
DTSD Webinars: Never mind. Was it the Cayola,
DTSD Webinars: or why they were? I kind of remember what you're talking about? Why they left, or if they were coming back or something.
DTSD Webinars: Yeah, I see it on the minutes, It said a survey for cyber. So Ah, student guardians were sent out and received nineteen responses. Yeah, that's what I was talking about, and and that there might be some follow up with them. I just wondered if there was anything more on that. That was one that we had sent out. Sorry,
DTSD Webinars: No, go ahead. You're probably gonna say this. Okay? Okay, Um. That was one we had sent out back in June, just to see if we could get some feedback on people's experiences with cyber school, and whether or not they were intending to come back to school, we had a very low response on it. Several people did
offered to talk, which was very helpful, and lots of people that we did not talk to came back.
DTSD Webinars: Um! I think we've had twenty to twenty-five um students come back, which is great.
Thank you.
DTSD Webinars: Okay, Great. Thank you.
Um. I
DTSD Webinars: I don't want to take Dr. Winslow's slender tonight about district updates and what's been going on. But obviously we've had a lot of really exciting things going on in our school district.
DTSD Webinars: I mean, this is a great problem to have, but it's been hard to keep up with our social media and all the great things that are being sent to me and being posted like things happening, We've had obviously the voice Soccer team, our Girls's Field hockey team did amazing as well.
DTSD Webinars: Our track and feet. Cross country. Sorry team did. Excellent. So a lot of athletics that did really. Well, we've had
DTSD Webinars: a lot of great student activities, and I think now people are like. Let's do it all all the things we couldn't do. Let's try it and do it now. Um! So I've just been getting like inundated with amazing things happening in our school community. So you don't already. Um, please follow us on Instagram and Facebook. Um
DTSD Webinars: really like seeing what's going on in the community engaging. We've had some great. We've had people reach out from that have graduated to tell us where they're at, so we've had some exciting stories tomorrow's turkey trot, and we're doing the boys soccer celebration. So it's going to be a really awesome day right before the Thanksgiving break, and
DTSD Webinars: I will also. One of the pieces of feedback I got from that survey in the summer was that people really liked having a text alert the day before, of a schedule two hour delay, so I will be arranging to have that on Sunday morning. We are running on it to our delete schedule on Monday. Um, and I think people have appreciated that. So a lot of good feedback came out of that survey that we did in the summer, and i'm glad we've been able to use it and hope we're going at the winter. It's utilized you.
DTSD Webinars: But if you guys have anything you'd like to bring to me, that would be the time
DTSD Webinars: I just had a question. It has nothing to do with any of that. The emails that we get um that are community like flyers and whatnot. Is there a way to put in the body of the email what the attachment is about that you don't have to open the attachment
DTSD Webinars: to know, like you know, it automatically downloads whatever you click. So then I have all these flyers from things that I have.
DTSD Webinars: Yeah, no interesting or don't apply to my child like sometimes because she's too old or whatever. So I was just wondering. Yeah, very um. The people who send me the flyers that build a form. Um! The form is pretty basic. It just as what the organization is.
DTSD Webinars: That's pretty much it. So I don't have a ton of contacts without going through.
DTSD Webinars: But if I put the organization
DTSD Webinars: the body of the email, would that be helpful?
DTSD Webinars: I think so. I mean It's just something minor. I just never know what i'm opening.
DTSD Webinars: No, I think that's no. It's a good point. The name of the organization and the activity, because sometimes the name is,
DTSD Webinars: Yeah,
DTSD Webinars: yeah,
DTSD Webinars: yeah, Like, it may just be the title of the Pdf: So you don't even always know what?
DTSD Webinars: Okay, yeah, it might be like, Jos: I'm: just using that as an example. Yeah,
DTSD Webinars: yeah, there is no what it is.
DTSD Webinars: Yeah, Because there's something that can be done there. Yeah, absolutely Because a lot of times. Like, Yeah, I mean whether it's like elementary school stuff if you know it's elementary you know sign-ups for haiba, You know I don't need to note. I don't need that. So
DTSD Webinars: yeah, it all depends on the age group they give me to. So. But even if it's,
DTSD Webinars: most people are good about saying, only send it to these age groups, and some people just go send a K. To twelve, and so I do, because that's what they filled out on the form. That's one thing I do. I mean, that's
DTSD Webinars: yeah, yeah, I don't have a problem with that. Yeah, but it's like,
DTSD Webinars: and it's totally fine. It's not. You know it's not a
No, I just think about it. Every time I open one i'm like,
DTSD Webinars: No, this is my feedback. So um
DTSD Webinars: Yeah, there's definitely something that can be done there, even renaming documents. If they don't make sense, or even just listing what's attached in this? You want to make your job super hard,
you know. That's not making my job at all,
DTSD Webinars: and it may just be like That's not on my phone kind of thing, But that's not giving me more work, Don't worry. If I put the name of the organization, it's not
DTSD Webinars: not really anything more
DTSD Webinars: more to my day I emphasize a few seconds. But I do like I'm here to hear, for your feedback like that is my job,
DTSD Webinars: since we're giving feedback.
DTSD Webinars: Um, I just had a question, and this is again like It's really not a big deal like what she was saying, but like, for example, I have. I have one in middle school and three elementary school. So i'll get the same email like
DTSD Webinars: a thousand times, which is fine and like, I understand that you're putting it in like a thing, and it just kind of like, yeah vomits these mass emails.
DTSD Webinars: Yeah, I totally get that. But I don't know if there's a way to just do one. Or how is that a thing? But then it's hard, because if people have like, I don't even know
DTSD Webinars: you know what's making your situation probably even worse is that we have Ecc. Primary and intermediate, and in the system they are all individual. So if it was, you had three kids in high school, it would know to give you one email. But because you have
DTSD Webinars: three schools at least for four.
DTSD Webinars: Yeah. So that's what's happening. It's thinking like this is for different. It's seeing it. As for individual emails, it's not cross-referencing like, is she also in this list.
DTSD Webinars: Right? So i'm getting inundated with I just feel like a really Spanish.
DTSD Webinars: Now you can never be like I actually get that. And even when they were in the same school like, oh, this is the first year i'm not getting double emails. I only have one left. Yeah, but they were in high school, and I was constantly around in years.
DTSD Webinars: Well, we are moving our our notification system. So maybe the new one will be smarter. You'll have to let me know if you're getting multiple.
Yeah,
DTSD Webinars: no, that's awesome. That's perfect. I wish I could fix that. I'm sorry I can't, but it is. It would be annoying. I understand that
DTSD Webinars: any anyone else I have anything you want to add,
he's:
DTSD Webinars: Dr. Winslow, Is there anything else I need to?
DTSD Webinars: Okay. And that would conclude our meeting. Awesome. Thank you, guys. Thank you.