Regular Meeting Poland Board of Education held November 22, 2021 The Regular meeting of the Poland Board of Education was held on Monday, November 22, 2021, at 6:00 p.m., in the Dobbins Board Room, 3030 Dobbins Road, Poland, Ohio 44514 President, Mr. Riddle called the meeting to order at 6:00 p.m. Members present for roll call and answering their names were Ms. Colucci, Mr. Polis, Mr. Riddle, and Mr. Warren. Absent: Dr. Dinopoulos Pledge of Allegiance PRESENTATIONS: ? PSHS Sax Quartet Ð Band/Music Teacher, Mr. Jeff Hvizdos briefly explained the history of the saxophone and introduced the four (4) students present from PSHS sax quartet. They played three (3) Christmas songs for the Board of Education and those in attendance. ? The Nutrition Group - Danielle Davis/Cathi Cassudakis - Cathi explained the food shortage challenges so far this year and Danielle shared cafeteria highlights and explained that the job fair was successful in getting cafeteria subs and also filled a vacant position. ? Five Year Forecast - Janet Muntean, CFO/Treasurer presented the district five-year forecast. PUBLIC PARTICIPATION Elinor Zedaker- 70 Poland Manor Ð Mrs. Zedaker thanked Treasurer Muntean for her enthusiasm and detail in presenting the districts five year forecast. She thanked Mr. Riddle for his passion regarding levy renewals and options for the district moving forward. Urged the Board to be careful of district properties in any upcoming decisions. Approval of Consent Agenda Ð Resolution #2021-199 Moved by Mr. Warren and seconded by Ms. Colucci to approve the following consent agenda items: Treasurer/CFO Requests of Consent: Janet Muntean 1. The Board approve the Minutes of October 18, 2021 and November 15, 2021 2. The Board approve the Financial Report of October 2021 as submitted. 3. The Board approve the FY22 appropriation modifications and submit for certification to the Mahoning County Budget Commission for all funds. SuperintendentÕs Requests of Consent: Craig Hockenberry 1. The Board approve the following non-teaching personnel be placed on the approved substitute list for the 2021-2022 school year, substitute basis only, according to wage rate for the assignment designated; all required reports are on file: ? Mary Jo Carchedi - Substitute Monitor ? Nancy Muscat - Substitute Food Service, Substitute Monitor, Substitute Secretary (Pending Background Check) ? Amanda Owens - Substitute Food Service (Pending Background Check) ? Brandi Hughes - Substitute Custodial/Porter (Pending Background Check) ? John Porter - Substitute Custodial/Porter (Pending Background Check) ? Darlene Halloran - Substitute Monitor, substitute Food Service (Pending Background Check 2. The Board adopt the option for paper/pencil for the Alternate Assessment for students with significant Cognitive Disabilities for the 2021-2022 school year recommended per Lauren DeJulio, Coordinator of Student Services. 3. The Board authorize the Superintendent to delay or close schools on an emergency basis due to hazardous winter weather conditions and/or heating-utility failure. The Superintendent shall notify the staff and public through the Òautomated call systemÓ and the following media stations, websites: ? TV Channels: 21 Ð WFMJ (NBC), 27 Ð WKBN (CBS), 33 Ð WYTV (ABC) ? Radio stations: 570 AM-WKBN, 1390 AM-WNIO, 93.3 WNCD, 95.9 FM-WAKZ (KISS), 98.9 FM-WMXY, 106.1 FM-WBBG, HOT 101 FM, and Y103 -WYFM. ? http://www.poland.k12.oh.us/ or WKBN.com or WYFX.com or Polandbulldogs.com ? Automated notification by computer via telephone will continue for all parents and all employees. 4. The Board approve the following recommendations for the 2021-2022 Volunteer Coaching Positions. The coaches will have all required credentials on file, including BCI & FBI checks, prior to working with any Poland student athlete. See attached District list of Volunteer Coaching positions. Sarah Varga - Volunteer Swim Coach 5. The Board acknowledge the following certified FMLAÕs according to PEA Contract Article 4.91. Julianna Wellington Ð Tentatively, October 20, 2021 - November 3, 2021 6. The Board approve Tyler Debolt as a Home Instruction Tutor for the 2021-2022 school year. 7. The Board approve the following classified employees for the 2021-2022 school year: ? Cassie Miller - 2-hour cafeteria position at PSHS (Pending Background checks) ? Charles Gales - 6-hour sweeper-cleaner position at PMS/McKinley (effective November 15, 2021) 8. The Board approve the following certified supplemental position for the 2021-2022 school year. Julie Rinehart - Academic Challenge END OF CONSENT AGENDA Roll call, Ms. Colucci, Mr. Polis, Mr. Riddle and Mr. Warren voted yes, consent agenda approved. Absent: Dr. Dinopoulos. Motion Passed 4-0. TREASURERÕS REQUESTS/RECOMMENDATIONS - Not included in Consent Agenda: Approval of FY22 Five Year Forecast Ð Resolution #2021-200 Ms. Colucci moved and Mr. Polis seconded with Mr. Riddle and Mr. Warren voting aye to approve the districtÕs Fiscal 2022 Five-Year Forecast as presented by Treasurer, Janet Muntean. This resolution and the BoardÕs approval are required by the State of Ohio. Absent: Dr. Dinopoulos. Motion passed 4-0. Authorization to Transfer Funds Ð Resolution #2021-201 Mr. Polis moved and Mr. Warren seconded with Mr. Riddle and Ms. Colucci voting aye to authorize the Treasurer to transfer funds in the amount of $500,000.00 from the General Fund to the Permanent Improvement Fund in accordance with the Forging the Bulldog Future, Five Year Visionary Plan. Absent: Dr. Dinopoulos. Motion passed 4-0. Approval to Reimburse for BCI/FBI Backgrounds Ð Resolution #2021-202 Mr. Warren moved and Ms. Colucci seconded with Mr. Riddle and Mr. Polis voting aye to approve the reimbursement of BCI/FBI background checks to substitute employees after completing 15 days of work in the district due to labor shortage. Receipts showing proof of payment will be required. Absent: Dr. Dinopoulos. Motion passed 4-0. Approval to Reimburse for CDL Ð Resolution #2021-203 Mr. Polis moved and Mr. Warren seconded with Mr. Riddle and Ms. Colucci voting aye to approve the reimbursement of CDL a onetime fee of $115 for substitute bus drivers after completing one school year in the district due to labor shortage. Receipts showing proof of payment will be required. Absent: Dr. Dinopoulos. Motion passed 4-0. Approval to Amend OAPSE Transportation Personnel Contracts Ð Resolution #2021-204 Mr. Polis moved and Ms. Colucci seconded with Mr. Riddle and Mr. Warren voting aye to authorize the treasurer to amend the following OAPSE transportation personnel contracts for the 2021-2022 school year, effective November 15, 2021, due to transportation driver shortage and/or combination of routes; as follows. Absent: Dr. Dinopoulos. Motion passed 4-0. Debbie Brothers 3.5 hours to 4.25 hours per day Mike Burns 3.75 hours to 4.25 hours per day Jon Clark 3.25 hours to 4.0 hours per day Bill Dunnavant 3.5 hours to 4.0 hours per day Mary Jo Friedl 3.75 hours to 4.25 hours per day John Gingery 3.75 hours to 4.25 hours per day Jeff Gomori 4.75 hours to 5.0 hours per day Bob Hartman 3.75 hours to 4.25 hours per day Diana Kovalovsky 3.75 hours to 4.25 hours per day Bob Miller 3.5 hours to 5.0 hours per day (Mon-Thur) Bob Miller 3.5 hours to 4.0 hours per day (Fridays) Sandy Miller 3.5 hours to 5.25 hours per day (Mon-Thur) Sandy Miller 3.5 hours to 4.25 hours per day (Fridays) Ruth Raseta 3.5 hours to 4.25 hours per day Barb Raybuck 3.0 hours to 3.5 hours per day Eric Rogers 4.25 hours to 5 hours per day (Mon-Thur) Eric Rogers 4.25 hours to 4.5 hours per day (Fridays) SUPERINTENDENTÕS REQUESTS/RECOMMENDATIONS - Not included in Consent Agenda: Approval of Settlement Agreement Ð Resolution #2021-205 Ms. Colucci moved and Mr. Warren seconded with Mr. Riddle and Mr. Polis voting aye to approve the settlement agreement #3953-2021 related to an individual student. Absent: Dr. Dinopoulos. Motion passed 4-0. Approval of Electric Contract Ð Resolution #2021-206 Mr. Warren moved and Mr. Polis seconded with Mr. Riddle and Ms. Colucci voting aye to approve the Electric contract proposal with Freepoint for 36 months as initially presented at the Board Work session on Monday, November 15, 2021. Absent: Dr. Dinopoulos. Motion passed 4-0. Approval of Agreement with Mahoning County Public Health Ð Resolution #2021-207 Mr. Warren moved and Mr. Polis seconded with Mr. Riddle and Ms. Colucci voting aye to approve the agreement for services with the Mahoning County Public Health to support case investigation and contact tracing related to COVID-19. Absent: Dr. Dinopoulos. Motion passed 4-0. Approval of Ricoh Copier Lease Proposal ÐResolution #2021-208 Mr. Polis moved and Ms. Colucci seconded with Mr. Riddle and Mr. Warren voting aye to approve the Ricoh Copier Five Year Lease proposal as initially presented at the Board Work Session on Monday, November 15, 2021. Absent: Dr. Dinopoulos. Motion passed 4-0. Approval of PCBA Lease Agreements for Dobbins and North Fields Ð Resolution #2021-209 Ms. Colucci moved and Mr. Polis seconded with Mr. Riddle and Mr. Warren voting aye to approve the PCBA Lease Agreements for Dobbins and North fields. Absent: Dr. Dinopoulos. Motion passed 4-0. BOARD OF EDUCATION REQUESTS/RECOMMENDATIONS Approval to Commend Staff and Students Ð Resolution #2021-210 Ms. Colucci moved and Mr. Warren seconded with Mr. Riddle and Mr. Polis voting aye to commend the following staff and students for exceptional achievement and honors. Absent: Dr. Dinopoulos. Motion passed 4-0. Poland Seminary High School INFORMATIONAL ITEMS - Update on SB1 - New Substitute Teacher Requirements Ð Superintendent Hockenberry explained we are working with the ESC to develop a course for meeting this requirement under SB1. REPORTS/PRESENTATIONS Foundation Liaison Ð Mr. Polis reported all three websites for Poland Foundation are up and running. The raffle was successful and ornaments are still being sold. Legislation Liaison Ð Mr. Riddle reported on the following: - HB126 - Modification to property value change - HB334 - Board of Education compensation and required training Student Achievement Liaison Ð Dr. Dinopoulos Ð Absent Ð No Report Adjournment Ð Resolution #2021-211 Mr. Polis moved and Ms. Colucci seconded with Mr. Riddle and Mr. Warren voting aye to adjourn the meeting. Absent: Dr. Dinopoulos. Motion passed 4-0. Meeting adjourned. _______________________________ ___________________________________ Treasurer President 11/22/2021 11/22/2021 2853