Work Session of Poland Board of Education held February 10, 2020 A Work Session of the Poland Board of Education was held on Monday, February 10, 2020 at 6:00 p.m. at Poland Seminary High School Auditorium. President, Mr. Riddle called the meeting to order at 6:00 p.m. Pledge of Allegiance Members present for roll call and answering their names were Ms. Colucci, Dr. Dinopoulos, Mr. Polis, Mr. Riddle and Mr. Warren INFORMATION: Board of Education Device Training – The Technology Department, Mr. Pera, Mr. Khalid and Mr. Husain, provided training to the Board on New Devices which will be used to conduct Board business. These devices will allow the Board of Education to receive correspondence in real time and have easy access to board agendas as well as board related attachments, thus reducing paper and copying related expenses. DISCUSSION: OSBA – January 11, 2020 - NE Board Member 101: Survival kit for your first 90 days in office - New Board Members Training Workshop - Three (3) new members, Ms. Colucci, Mr. Warren and Mr. Polis, provided a summary of the New Board Member workshop they attended on January 11 & 12, 2020. The conference consisted of two full days. They added it was challenging; however, felt they were well prepared with the OSBA materials they received prior to attending. OALSS Professional Development in Columbus – Mr. Janofa - Mr. Janofa provided a brief update on this professional development day in Columbus. Specific sessions such as EdChoice were very beneficial and the speakers were excellent. Mr. Janofa added he has recently met with Senator Rulli and had extensive conversation regarding EdChoice and the impact EdChoice has on local school districts. Poland is fortunate this year; however, future years are going to be extremely challenging for financial forecasting. District Literacy – Mr. Janofa - Mr. Janofa provided the board with literacy documentation, highlighting the Essential Components of Reading (5 Pillars of Reading), and how literacy is incorporated into each grade bands learning. He informed the board that the literacy team meets regularly. However, recently some administrators and the district literacy coaches attended an out of state conference. Allerton Hill – Mr. Janofa – Mr. Janofa recently met with Jennifer Economus and Becka Mayr from Allerton Hill Consulting. Allerton is a National organization, consulting firm, on social media and communication. The consultants encouraged a communications audit; they have an entire staff that does nothing but social media for districts. Transworld Systems – Mrs. Muntean – Mrs. Muntean provided the Board with information from Transworld Systems. Transworld Systems is a vendor which assists in the collection of unpaid debt (NSF’s, school fees, negative lunch accounts, etc.). Mrs. Muntean explained that several districts are experiencing the same issues in collecting outstanding debt. Current staff spend excessive hours and costs associated by repetitively mailing correspondence without getting any response; therefore; negative accounts continue to escalate. OFCC – Mr. Janofa – Mr. Janofa explained because we started a partnership with OFCC we need to let them know that we are not going through the commission at this time. Two (2) resolutions will need approved at the next regular scheduled meeting on February 24, 2020. Spring 2020 Bus Bids – Mrs. Muntean – Mrs. Muntean shared information from Ohio Schools Council in which the district is a member. The OSC is preparing for the Spring 2020 School Bus Bids. The district has two (2) new buses forecasted for FY21 as we continue to update the fleet. A resolution will need approved at the next regular scheduled meeting on February 24, 2020 in order to proceed with bus bidding. Gardiner Report for Union Elementary – Mr. Janofa - Mr. Janofa updated the Board on the new water treatment system at Union. Also, at this time, Mr. Janofa made the Board aware of the current issues at PSHS parking lots, drains were not working properly. Township has a device to empty drains; however, the main drain lot to the west is blocked. Cameras were used and the concrete had to be cut in order to determine what the blockage is. Hopefully current ponding is being rectified. PCBA Lease - Mr. Janofa - Mr. Janofa provided a draft lease for the Board to review. The current lease expires in March, 2020. Mr. Janofa met with PCBA and even though current numbers are low the PCBA is still very interested in leasing according to Exhibit A. Replatting of North property was recently completed. Discussion was held on the terms of the lease. North Property Update - Mr. Janofa & Mrs. Muntean - Mr. Janofa and Mrs. Muntean updated the new board on previous resolutions and steps taken thus far in regards to the North Property replatting and getting the new drawings recorded. Renewal Levy - Mrs. Muntean – Mrs. Muntean brought the new board up to speed on process to this point to get the levy renewal on the March 2020 ballot. She provided the board resolutions which were required to be approved prior to the start of their term and also provided a copy of the ballot language. The levy renewal is 3.4 mills and generates $1,369,748.00 annually. Mr. Janofa added that signs are available and will be put out within the appropriate time restrictions. Dr. Dinopoulos asked the new board members for their ideas on communicating the upcoming renewal. Mr. Warren suggested using social media or contract with a vendor to communicate for us. Mr. Polis would like to see social media Facebook/Twitter used to relay information. Ms. Colucci mentioned Nextdoor.com – a forum platform option for the Poland Local Schools. Mr. Riddle suggested the utilization of Julie Bercik, the district marketing consultant, to communicate our message more effectively. Mr. Riddle expresses gratitude and appreciation for the Town Crier publishing Poland information. Mr. Janofa expressed the challenge due to the Vindicator no longer being in circulation. He also expressed the need for a Levy Campaign Treasurer, urging the community to step forward in this role. Mr. Janofa welcomed the social media platform ideas; however, he voiced concern as to how so many different accounts can be managed and by whom. Lastly, Mr. Janofa added the district Website is now ADA compliant...thank you to the entire technology team. At 7:44 p.m., Mr. Warren moved and Mr. Polis seconded with all members present signaling aye to enter into Executive Session to consider the appointment, employment, dismissal of a public employee or official. At 10:20 p.m., Dr. Dinopoulos moved and Ms. Colucci seconded with all members present signaling aye to reconvene to work session and adjourn. Meeting adjourned. _______________________________ ___________________________________ Treasurer President 2/10/2020 2/10/2020 2589