Work Session Poland Board of Education held November 16, 2020

A Work Session of the Poland Board of Education was held on Monday, November 16, 2020, at 6:00 p.m.  

President, Mr. Riddle called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Members present for roll call and answering their names were Ms. Colucci, Dr. Dinopoulos, Mr. Polis, Mr. Riddle and Mr. Warren 

ACADEMICS Ð Dr. Holland, Interim Superintendent
? District-wide staff getting ready for remote learning - Dr. Holland expressed the collaborative effort district wide in preparation for remote learning.  Short video was shared.

? Technology Orders District wide
- Chromebooks (376)  
- Grades 3-5 One to One cart per teacher.  Not Students
- Clevertouch Total of 40 PSHS Ð Top of the line Technology for Teacher Instruction
- Microphones 
- CameraÕs Ð 130 Total
- Tripods Ð 130 Total

Mr. Janofa, Assistant Superintendent to Interim Ð Updated Board on Technology Purchases.  ESSER and CRF monies were used for some of the purchases.

? District Literacy - K-12 - Mr. Zura thanked Mr. Janofa for spearheading the District Wide K-12 Literacy Program.  Mr. Zura explained the presentation shared with the Board.  The presentation will be available on the district web page.

? District Literacy - Really Great Reading Implementation Update - Mr. Zura showed video of Really Great Reading showing interaction with teachers and students.

? Resources committed to District Literacy Initiatives Ð Mr. Janofa, Assistant Superintendent to Interim shared that beginning in FY20 through FY21, approximately $206,000 has been spent on district-wide literacy resources and initiatives.

COVID Reporting - Dr. Holland, Interim Superintendent

? Reminder to everyone the importance of following the appropriate COVID protocols. - Interim Superintendent, Dr. Holland gave COVID report.  Dr. Holland reviewed number of cases in Mahoning County, significant number of increases in cases.   He expressed that as numbers rise, impacting Poland staff and students; the overall goal is to have in person learning, so during this time of remote learning, the hope is to give time for recovery and slow down the spread of the virus and return to in person learning on November 30 after Thanksgiving Break.  There are a small number of actual cases; however, contract tracing is resulting in the quarantining of several other students.

FOOD SERVICE Ð Mr. Janofa, Assistant Superintendent to Interim

* Federal Reimbursement - Mr. Janofa Ð Updated Board of accomplishments of Food Service Department and showed reimbursement reports for September and October.  Encourage families to reach out to Mrs. Roemer to get free meals during this remote time.

? FridayÕs Breakfast Count - New Record -710 Breakfasts on 11/6/2020 


DISCUSSION: Janet Muntean, Treasurer
* Van - The District Van recently purchased has been received.  Currently waiting on plates and lettering.
* FY20 Audit Ð The FY20 Audit is progressing nicely.
* ESSER/CRF Monies Ð All COVID related eligible purchases have been received and project cash receipts (PCRÕs) will be submitted for reimbursement.

DISCUSSION: Dr. Edwin Holland, Interim Superintendent
* Dr. Holland has been setting up and getting acquainted.
* Touring buildings and campus.
* Spent some time with community members and getting to know the board better.
* Discussion was held with Board on preference of meeting in person or virtual meetings during this time and we will continue to monitor the situation and follow safety protocols.
* On December 14, 2020, have one meeting scheduled to prep for organization meeting. with a tentative date of January 11th since the organizational meeting must take place prior to January 15th
* Goal to have permanent Superintendent in place for August 1 contract.  After January 1, 2021 start that process for search and will keep the public informed along the way.


FACILITIES - Mr. Janofa, Assistant Superintendent to Interim
* PSHS Driveway Ð Mr. Janofa explained that most of the driveway has been cut in; creating access to other parts of building as well as for 7th/8th grade drop off.  
? Dobbins Grading and Seeding - Same contractor from Driveway has hauled away all tree
	chippings and seeded and straw over at Dobbins.
? Dobbins Plumbing Ð Plumbing work at Dobbins is now complete.
? Administration Moving Date - Potentially moving over Christmas Break.

Dr. Holland explained it will be quite a task to move the Administration over to Dobbins and we will utilize staff available this week to start moving some items.


INFORMATION: Special Update Board Policies for review
? Revised Policy # 6325 - Procurement - Federal Grants/Funds
? Revised Policy # 6114 - Cost Principles - Spending Federal Funds 

Two policies which are revisions.  First reading will take place in November and second reading in December.

? Public Comment to the Board Ð The Board has resumed in-person meetings; therefore, individuals wishing to address the board must be present.  We highly encourage your engagement and involvement in this process and welcome your presence.  During pandemic adjustments were made to allow public comments to be emailed; due to in person meetings, all parties wishing to address the board need to be in person.

	At 6:55 p.m., Mr. Warren moved and Ms. Colucci seconded with all members present signaling aye to enter into executive session to consider the appointment, employment, dismissal, discipline, promotion, demotion or compensation of a public employee or official; and conference with the BoardÕs attorney to discuss matters which are the subject of pending or imminent court action.
	
Reconvene to Regular Session and Adjourn 
	At 7:35 p.m., Mr. Polis moved and Dr. Dinopoulos seconded with all members voting aye to reconvene the work session and adjourn the meeting.  Motion passed 5-0.

Meeting adjourned.	




_______________________________	___________________________________
Treasurer					President


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