6/15/2020 2640 Work Session of Poland Board of Education held June 15, 2020 A Virtual Work Session of the Poland Board of Education was held on Monday, June 15, 2020 at 6:00 p.m. The Virtual Work Session livestream was available via www.polandbulldogs.com. President, Mr. Riddle called the meeting to order at 6:00 p.m. Pledge of Allegiance Members present for roll call and answering their names were Ms. Colucci, Dr. Dinopoulos, Mr. Polis, Mr. Riddle and Mr. Warren DISCUSSION: Mr. Janofa, Superintendent * Board and Central Office Professional Development-School Leadership and Accountability presented by Attorney John Britton-tentative date June 27, 2020. Ð Mr. Janofa, Superintendent, explained as previously discussed a professional development training with the Superintendent, Treasurer, and Board of Education is being planned. Currently, dates are being explored so everyone can be in attendance. * Public SchoolWorks-Ohio Ethics Law Training Ð Mr. Janofa explained to the Board that all employees complete different modules of training through Public SchoolWorks. Public SchoolWorks now offers Board members Ohio ethics law training. Board members will be registered and should watch for emails to complete different board related modules. DISTRICT COMMUNICATIONS - Mr. Janofa, Superintendent ¥ Survey Results - Mr. Janofa, Superintendent explained no decisions have made yet regarding school in the fall. Governor is leaving, Òhow Òto follow guidelines up to individual districts. The results of the recent survey were discussed, some of the results are as follows: * - 728 Reponses * - Gathered very specific information to start our planning process. * - Will gather more information at a later date Ð plan on doing more surveys. * - About 80% indicated they want their children to come back to school; therefore, we need more improved virtual learning platform for those families not sending students in the fall. 22.5% want to keep students home. * - 699 Responses on plans to have child ride the bus to and from school Ð 56% said yes. * - 664 Reponses in regard to Kindergarten whether parents still planning on sending students to kindergarten in the fall or keeping children home one more year. * - 728 Responses to Blended Learning Platform * - 728 Responses regarding assessment to measure learning * - 728 Responses regarding Google Classroom Learning * - 728 Responses as to when children completed most of their assignments. * - 728 Responses regarding communication * - 728 Responses Ð 98% had internet available * - 728 Responses Ð Regarding what kind of devices students had * - 728 Responses Ð Regarding interest in purchasing used Chromebooks at reduced costs 40.5% interested Ð 59.5% felt their devices are adequate. 6/15/2020 2641 ¥ Podcast/Blog to update constituents regarding District Projects - Mr. Janofa explained a plan is currently being discussed to do a Q & A with district communication personnel in an effort to update Poland community on current events. The podcast would include 2-3 topics per week; 15 minutes per session, and will be available on the district website for viewing. FACILITIES UPDATES - Mr. Janofa, Superintendent ¥ Dobbins Project Update * - Roof - Approximately 20 days of work to be completed on the roof. Area over gymnasium is completed. * - Lighting Ð Completed * - Painting Ð Paint will be ordered and labor completed by staff * - Carpeting Ð Last of quotes have been obtained and can be ordered. * - Timeline for occupancy Ð Tentative date middle or end of July Mr. Riddle expressed concern with trees around Dobbins. Mr. Janofa explained and showed aerial photos how trees are hanging over the roof and tree debris plugs the drains. Need to consider cutting trees down and planting new ones to address this issue for a long-term solution. ACADEMICS - Mr. Janofa, Superintendent * District Literacy Team Ð Mr. Janofa discussed the finalization of district literacy team regarding materials and services needed in literacy for studentsÕ grades K-12. This has been an ongoing, collaborative effort by both Administration and Teachers, in order to offer the best possible programming to students. This process creates continuity and the ability for our students to be successful. * MAP Screener Renewal Ð Mr. Janofa explained there has been great progress with MAP Screener and we will be renewing for next school year. This tool allows us to see student progress driven by data. DISCUSSION: Janet Muntean, Treasurer * Insurance Renewal Ð Treasurer Muntean explained to the Board the Insurance Renewal will be presented at the regular meeting for approval. The preliminary proposal received indicates about a 12% increase. Insurance values for both Dobbins and North are currently being explored in order to renew the policy. * Transfers and Advances of Funds Ð Treasurer Muntean discussed the transfers and advances which will be included on the next regular Board agenda for approval. The transfers needed include, Cafeteria Fund, Preschool/Afterschool Fund, and Permanent Improvement Fund. Advances include Class of 2023 and National Honor Society. Treasurer Muntean explained some revenue is still expected; however, it may not be received prior to needing board approval. Mr. Riddle asked for submitted questions. Mr. Zura explained Mr. & Mrs. Patsko emailed and suggested reaching out to Baird Brothers regarding the trees and lumber if the trees at Dobbins need removed. 6/15/2020 2642 Mr. Polis asked if Board meeting and work sessions can be held in person rather than virtually. Mr. Janofa explained, he doesnÕt feel the Township building will suffice for social distancing; however, will check on social distancing protocols. At 7:08 p.m., Mr. Warren moved and Ms. Colucci seconded with all members present signaling aye to enter into Executive Session to consider the appointment, employment, dismissal of a public employee or official. RECONVENE to Work Session and Adjourn At 7:54 p.m., Mr. Polis moved and Dr. Dinopoulos seconded with all members present signaling aye to reconvene to work session and adjourn. Meeting adjourned. _______________________________ ___________________________________ Treasurer President 6/15/2020