Regular Meeting Poland Board of Education held March 23, 2020


The Regular meeting of the Poland Board of Education was held on Monday, March 23, 2020 at 6:00 p.m. at the Poland Seminary High School Auditorium.

President, Mr. Riddle called the meeting to order at 6:00 p.m.

Pledge of Allegiance

Members present for roll call and answering their names were Ms. Colucci, Dr. Dinopoulos, Mr. Polis, Mr. Riddle and Mr. Warren 


Approval of Meeting Minutes Ð Resolution #2020-69
	Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to approve the following meeting minutes ofÉ Motion passed 5-0.
Regular Board Meeting of February 24, 2020 
Special Board Meeting of March 5, 2020  
Work Session Meeting of March 16, 2020  


Acceptance of Finance Report Ð Resolution #2020-70
	Dr. Dinopoulos moved and Mr. Warren seconded with all members present voting aye to accept for audit the finance report for February 2020 as submitted by the Treasurer. Motion passed 5-0.


Acceptance of County Auditor Certified Amounts and Rates for FY21 Ð Resolution #2020-71
	Mr. Polis moved and Dr. Dinopoulos seconded with all members present voting aye to approve the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Auditor.  Motion passed 5-0.


Approval of District Open Enrollment Policy for 2020-2021 Ð Resolution #2020-72
	Dr. Dinopoulos moved and Mr. Warren seconded with all members present voting aye to approve the Poland Local School District Open Enrollment Policy for the 2020-2021 school year.  The Board of Education Policy Prohibits the Enrollment of students from adjacent districts or other districts unless tuition is paid in accordance with Section 3317.08 of the Revised Code.  Motion passed 5-0.  

Authorization to Post Transportation/Director of Operations Position Ð Resolution #2020-73
	Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to authorize the Superintendent to combine the positions of Transportation Coordinator with Director of Operations henceforth to post such position immediately. Motion passed 5-0.  

Approval of Long-term Substitute Teacher Ð Resolution #2020-74
	Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to approve the following Long Term Substitute Teacher for Holy Family effective 2/24/2020, according to the salary schedule; as recommended by the Superintendent, to be paid after all required reports are received.  Motion passed 5-0.  
		Shannon Weimer - $19.00 per hour for tutoring
Approval of Non-Teaching Substitute Ð Resolution #2020-75
	Dr. Dinopoulos moved and Mr. Warren seconded with all members present voting aye to approve Christopher Olsen, PSHS student to be placed on the approved substitute list as a student substitute Porter for the 2019-2020 school year, substitute basis only, according to wage rate for the assignment designated.  Motion passed 5-0.  

Acknowledge SERS Disability Ð Resolution #2020-76
	Dr. Dinopoulos moved and Mr. Polis seconded with all members present voting aye to acknowledge notice received from the School Employees Retirement System (SERS) of approved disability benefit application by the SERS Retirement Board for Joyce Rogers effective 10/1/19.  The disability benefit termination date of 8/31/2025 is subject to change based upon reexamination required at any time by SERS.  Motion passed 5-0.  

Public Comments Ð None

Approval of Waiver Day Ð Resolution #2020-77
	Dr. Dinopoulos moved and Mr. Polis seconded with all members present voting aye to approve the waiver day for staff and students on Friday, March 13, 2020 to prepare for possible extended closing.  Motion passed 5-0.  

Reaffirm ÒForging the BulldogÕs FutureÓ Five Yea Visionary District Plan Ð Resolution #2020-78
	Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to reaffirm
Board resolution #2019-68 approval of ÒForging the BulldogÕs FutureÓ Five Year Visionary District Plan which was approved on March 25, 2019. This plan supports the goals and objectives of the Board adopted July 23, 2018 Strategic Plan.   Motion passed 5-0.  
	With reaffirming the plan, the following items will be addressed expeditiously as possible under the current circumstances.  The Board is committed to:
¥ Re-engaging the Strategic Planning Committee in its entirety
¥ Exploring communication measures
¥ Conducting a Board Retreat
¥ Scheduling Board meet and greet
¥ Sharing the plan of relocating students
CY2020 Committee Appointment	
	Presidential committee appointment for CY2020 (not requiring Board action and not as Board committee) per organizational meeting, this position will now be annually appointed.    
	Mr. Warren      	as Communication Liaison
Approval to Authorize Redistricting of District Schools Realignment Ð Resolution #2020-79
	Dr. Dinopoulos moved and Mr. Polis seconded with all members present voting aye to approve the following resolution to Authorize Redistricting of District Schools and Directing the Superintendent to Implement Realignment.  Motion passed 5-0. 

      WHEREAS, the Board of Education is charged with the direction of District policy and meeting the educational and environmental needs of the students and community; and
      WHEREAS, the Board and the Administration have comprehensively reviewed the State AuditorÕs performance audit and said recommendations included therein concerning the financial stability and changing demographics of the District; and
      WHEREAS, it is recommended that the Board realign and redistrict to enhance educational and operational outcomes with the short, intermediate and long-term best interests of our students and school community.
      NOW THEREFORE BE IT RESOLVED, the Superintendent is hereby authorized and directed to make all staffing, transportation, and accommodations necessary to realign, redistrict, and repurpose the Poland School District and take all necessary steps to effectuate these transitions effective immediately; and
      FURTHER RESOLVED, to authorize the Treasurer to seek bids, and advertise for all work necessary to implement the Board adopted ÒForging the Bulldog Future Five-Year Visionary Plan.Ó
      BE IT FURTHER RESOLVED, that it is hereby found and determined that all formal actions of the Board concerning and relating to the adopting of this Resolution were adopted in an open meeting of the Board, and that all deliberations of the Board and any of its committees that resulted in such formal action were open to the public when required by law, in full compliance with the law. 
      
Approval to Begin Consent Agenda Platform April 2020 Ð Resolution #2020-80
	Mr. Polis moved and Dr. Dinopoulos seconded with all members present voting aye to approve the Poland Board of Education move to a Consent Agenda platform beginning April 2020.  Motion passed 5-0 

Informational Items
¥ Policy # 1520- Employment of Administrators  
¥ Policy # 3120 - Employment of Professional Staff 
¥ Policy # 3120.04 - Employment of Substitutes 
¥ Policy # 3120.05 - Employment of Personnel in Summer School 
¥ Policy # 3120.08 - Employment of Personnel for Co-Curricular 
¥ Policy # 4120 - Employment of Professional/Classified Staff  
¥ Policy # 4124 - Employment Contract 
¥ Policy # 4120.08 - Employment of Personnel for Co-Curricular 
¥ Policy # 2464 - Gifted Education and Identification 
¥ Policy # 4162 - Drug and Alcohol Testing of CDL License Holders 
¥ Policy # 5460 - Graduation Requirements 
¥ Policy # 5460.02 - Students at Risk of Not Qualifying for a HS Diploma 
¥ Policy # 6107 - Authorization for Electronic Records and Signatures 
¥ Policy # 6600 - Deposit of Public Funds: Cash Collection Points  
¥ Policy # 6660 - School Activity Fund 
¥ Policy # 6152 - Student Fees, Fines, and Charges 
¥ Policy #8450 - Control of Casual-Contact Communicable Diseases 
¥ Policy #8420.01 - Pandemics and other Medical Emergencies  


Reports/Presentations
- Foundation Ð Mr. Polis attended the Foundation meeting on March 2, 2020.  Announced an upcoming newsletter and a discussion regarding rates to join took place; more information to come.
- Legislation Ð Mr. Riddle reported on the following legislative items and publicly sent condolences to the family of Representative Don Manning on his recent death.
* Coronavirus Response Act
* Primary Election Postponed

Adjourn Ð Resolution #2020-81
	At 6:59 p.m., Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to adjourn the meeting.  Motion passed 5-0.

Meeting adjourned.





_______________________________	___________________________________
Treasurer					President

3/23/2020	
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