Regular Meeting Poland Board of Education held March 22, 2021

The Regular meeting of the Poland Board of Education was held on Monday, March 22, 2021, at 6:00 p.m., in the Dobbins Board Room, 3030 Dobbins Road, Poland, Ohio 44514

President, Mr. Riddle called the meeting to order at 6:00 p.m.

Members present for roll call and answering their names were Ms. Colucci, Dr. Dinopoulos, Mr. Polis, Mr. Riddle, and Mr. Warren. 

Pledge of Allegiance

PUBLIC PARTICIPATION   
- Elinor Zedaker Ð 70 Poland Manor, Poland Ð Expressed encouraging words regarding the tough decisions the board has to make regarding administrative contracts.
- Michelle Elia Ð 59 Orchard Drive, Poland Ð Concerns regarding administrative decisions and the capacity in expertise of the science of reading in the district.
- Gina Chiaro Ð 13212 Beaver Springfield Road, Poland Ð Passionate about district and proud of progress district has made regarding literacy.  Expressed support of Lisa Iberis and her role in district literacy initiative.
- Pamela Angelilli Ð 1542 Rosehedge Drive, Poland Ð Supportive of Lisa Iberis and her leadership role in district literacy initiative and concerned about how initiative will continue to move forward.

	Mr. Polis moved and Ms. Colucci seconded with all members in agreement to extend public participation regarding the fifteen (15) minute per topic guidelines.

- Leslie Phillips Ð 42 Botsford Street, Poland Ð Regarding Lacrosse Club status and five (5) year period to adopt as sanctioned sport.  Concern regarding Baird Mitchell Stadium and Lacrosse future. 
- Haley Shaffer Ð 3807 Atlantic Ct Ð Encouraging the board to listen and examine everything the district currently has going on during a pandemic as they make decisions.
- Mike Zembower Ð 725 N. Main Street, Poland Ð Proud of PolandÕs achievements this past year. Concerns regarding the North Elementary playground parcel. Interested in helping with solution to providing a community playground and is willing to set up 501(c) status to purchase parcel and maintain.  Is not in favor of condos on that property and doesnÕt want it developed.
- Ron Mullins Ð 7820 Youngstown-Pittsburgh Road Ð Comments regarding the taxes in Poland and wants to be more involved in Poland curriculum. 
- Amy Gordon Ð 2676 Morningside Place Ð Concerned about abolishing administrative position.  Concerned regarding move of 7th/8th grade and not having another principal and/or dean of students.  Also, concerned that the plan doesnÕt include moving another guidance counselor.  
- Dan Pagan Ð 7984 Meadowbrooke Trail Ð President Mat Club Ð Concerned with moving the wrestling out of North.  Expressed that wrestling needs space to practice so they donÕt have to keep rolling/unrolling mats.

PRESENTATIONS:  
Strollo Architects - Renovation Project Ð Kevin Willis, Strollo Architects Ð Presented overview of PSHS Renovations.  Includes art room to utilize natural light and existing plumbing, current art room will be renovated into two (2) special need classrooms, computer lab and additional classroom space. Project includes new boysÕ and girlsÕ restrooms. Includes separation wall for 7th/8th grade students.   Most cost effective and efficient use of space.  Principal Kevin Snyder shared tentative floor plan of PSHS.
Gardiner - McKinley, PMS - Boiler Replacement Ð Representatives from Gardiner presented an overview of current boiler system and status of existing unit.    Current unit is at the end of life.  Presented proposed solution to replace units including new controller system.  Eliminating steam piping and outdated controls. 


Approval of Consent Agenda Ð Resolution #2021-31
	Moved by Mr. Warren, seconded by Mr. Polis to approve the following consent agenda items:

Treasurer/CFO Requests of Consent:  Janet Muntean  
1.	The Board approve the Minutes of Regular Board Meeting of February 22, 2021, Special 	Board Meeting of March 2, 2021 and Board Work Session of March 15, 2021. 

2. The Board approve the Financial Report of February 2021 as submitted.

3. The Board accept the following donation from:
Richard Liddle - Donation of Keyboard and Recorder to McKinley Elementary  

SuperintendentÕs Requests of Consent:  Dr. Edwin Holland 
1.	The Board approve the following non-teaching personnel be placed on the approved substitute list for the 2020-2021 school year, substitute basis only, according to the wage rate for the assignment designated.
Austin Lambert - Student Porter (effective March 1, 2021)
Richard Johnson - Seasonal Lawn Crew (effective March 10, 2021)

2. The Board approve Mary Jo Rowan, FMLA tentatively as of May 17, 2021 through October 11, 2021, according to PEA Contract Articles 4.91.

3. The Board approve Laura Smith, FMLA tentatively as of April 12, 2021 through May 24, 2021 according to PEA Contract Articles 4.91.

4.	The Board accept the following certified retirements for the following:
Cathy Fedor - School Nurse (effective July 1, 2021) 
Karen Simko - PSHS English Teacher (effective July 1, 2021) 

5.	The Board accept the following classified retirements:
Diana Peluso - Monitor and Bus Driver (effective May 1, 2021) 


6.	 The Board approve the following as a Long-Term substitute teacher for the 2020-2021 school year:
Carmella Schuster - McKinley Elementary School (effective March 15, 2021)

7.	The Board approve the following Summer School Tutors, summer of 2021, for extended school year services as identified in the individual childÕs IEP at the rate of $19.00 per hour. Summer School aides at the rate of $12.50 per hour.
	        Summer School Tutors				Summer School Aides
Mary Hernon	Mindy Davis
Jennifer Hudak	Linda Hartford
Lindsay Ignazio	Michelle Masucci
Katie Leko	Andrea Canter
Hannah Berni

8.	The Board approve the updated State Testing Schedule for 2021. 



                           

9.	The Board approve the following recommendations for the Spring 2021 Volunteer 	Coaching Positions.  The coaches will have all required credentials on file, including BCI 	& FBI checks, prior to working with any Poland student athlete.  See attached District list 	of Volunteer Coaching positions.
	John Boccieri - Asst. Varsity Softball Coach
	Liem Morrison - Asst. Varsity Boys Lacrosse Coach

10.	The Board approve the resignation of Chad Fender as a long-term substitute, last day March 	18, 2021. 
 
END OF CONSENT AGENDA   
	Roll call, all members voted yes, consent agenda approved. Motion Passed 5-0.

TREASURERÕS REQUESTS/RECOMMENDATIONS - Not included in Consent Agenda:

Approval of Amounts and Rates for 2021 Ð Resolution #2021-32
	Mr. Warren moved and Ms. Colucci seconded with all members present voting aye to approve a resolution accepting the Amounts and Rates as Determined by the Budget Commission and Authorizing the Necessary Tax Levies and Certifying them to the County Auditor for the Tax Year 2020 - Calendar Year 2021.  Motion passed 5-0.
      Category                             	CY21
                                                  	Operating General Fund     	43.70
                                                  	P.I. Fund                             	  1.00
                                                                          	Total Mills    	44.70



Approval of Budget/Purpose Activity Statements for 2020-2021 Ð Resolution #2021-33
	Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to approve the following Budget/Purpose Activity Statements for 2020-2021 school year. Motion passed 5-0. 
PSHS Music Activity
District Community Engagement Fund

Approval of Contract with Canter & Associates for Medicaid Related Services Ð Resolution #2021-34
	Mr. Polis moved and Mr. Warren seconded with all members present voting aye to approve Canter & Associates for services related for Agreed Upon Procedures (AUP) on the Medicaid School Program (MSP) Cost Report as established by the Ohio Department of Education for FY20. Motion passed 5-0.

Approval of Contract with Canter &Associates for GAAP Services ÐResolution #2021-35
	Ms. Colucci moved and Mr. Warren seconded with all members present voting aye to approve Canter & Associates for services related to GAAP Services in preparing Basic Financial Statements for a three (3) year engagement FY21-FY23.  Motion passed 5-0.   

Approval to Compensate Testing Proctors Ð Resolution #2021-36
	Mr. Warren moved and Mr. Polis seconded with all members present voting aye to authorize the Treasurer to compensate the following PEA Members for MAP Testing & COGAT Mandated State Testing Proctors conducted outside of the school day for the 2020-2021 at a rate of $25.00 per hour.  These individuals are in addition to already previously approved PEA membersÕ.  Motion passed 5-0. 
		Erica Donahue			Nanette Ungaro
		Michelle Landers		Suzanne James
		Mary Hernon			Hannah Berni
		Phyllis Jeswald		Wendy Butch


SUPERINTENDENTÕS REQUESTS/RECOMMENDATIONS - Not included in Consent Agenda: 

Approval to Prohibit Open Enrollment for 2021-2022 ÐResolution #2021-37
	Ms. Colucci moved and Mr. Warren seconded with all members present voting aye to approve the Poland Local School District Open Enrollment Policy for the 2021-2022 School year.  The Board of Education Policy Prohibits the Enrollment of students from adjacent districts or other districts unless tuition is paid in accordance with Section 3317.08 of the Revised Code.  Motion passed 5-0.   

Approval of Contract with JRB Lawn Care for 2021 Season - Resolution #2021-38
	Mr. Polis moved and Dr. Dinopoulos seconded with all members present voting aye to approve the contract with JRB Lawn Care for landscape maintenance and mowing for North Elementary Property for the 2021 season.  Motion passed 5-0.  


Approval of Natural Gas Purchasing with Ohio Schools Council Ð Resolution #2021-39
	Ms. Colucci moved and Mr. Polis seconded with all members present voting aye to approve a resolution authorizing The Execution and Delivery of an Amended and Restated Agreement Regarding the Natural Gas Purchase Program in Connection with The Natural Gas Program of the Ohio Schools Council and Authorizing and Approving Related Matters. Motion passed 5-0. 

Approval of Agreement with Fast Track Auction Sales Ð Resolution #2021-40
	Mr. Polis moved and Mr. Warren seconded with all members present voting aye to approve Fast Track Auction Sales to advertise, photograph and catalogue miscellaneous school equipment and furniture to be sold via online auction as agreed between Fast Track Auction Sales and the Poland Local Schools per agreement dated March 10, 2021.  Motion passed 5-0.

Approval of College Credit Plus Agreement with YSU for FY22 Ð Resolution #2021-41
	Ms. Colucci moved and Mr. Warren seconded with all members present voting aye to approve the College Credit Plus 2021-2022 Master Agreement with Youngstown State University and Poland Schools for students entering grades 7-12 to enroll in college-level courses on a full or part time basis to simultaneously earn credit toward high school graduation and a college degree or certificate pursuant to ORC 3365.02.  Motion passed 5-0.  

Approval to Implement RIF of Administrative Position and Suspend Administrative Contract Ð Resolution #2021-42
	Dr. Dinopoulos moved and Mr. Polis seconded with all members present voting aye to approve a resolution to implement a reduction in force of Administrative Position and Suspend Administrative Contract.  Motion passed 5-0. 

	WHEREAS, Ohio Revised Code ¤ 3319.171 and Board of Education Policy 1540 allow for reductions in force due to financial conditions affecting the district and reorganization and/or consolidation of administrative functions; and

	WHEREAS, the Board currently employs a full time Associate Principal at the Middle/McKinley School; and

	WHEREAS, due to the financial conditions affecting the District, and subsequent need to
reorganize and consolidate administrative functions, the Board seeks to implement a reduction in force in the best interest of the District; and

	WHEREAS, the Superintendent has recommended to the Board that it effectuate a reduction in force of certain administrative position consistent with Ohio Revised Code ¤ 3319.171 and Board of Education Policy 1540; and

	WHEREAS, the Board has determined that it is necessary for financial conditions affecting the District, and subsequent need to reorganize and consolidate administrative functions, to implement a reduction in force of certain administrative position consistent with Ohio Revised Code ¤ 3319.171 and Board of Education Policy 1540; and

	NOW, THEREFORE, BE IT RESOLVED by the Board that:

Section 1. It is necessary due to the financial conditions affecting the District, and subsequent need to reorganize and consolidate administrative functions (each of which are independent grounds for suspension of contracts), to abolish the following position of Associate Principal at the Middle/McKinley School. This position is hereby abolished effective July 31, 2021. Therefore, contracts between the Board and affected administrator outlined below will be suspended as of July 31, 2021:

		Lisa Iberis, Associate Principal at the Middle/McKinley School

Section 2. Affected employee will be afforded applicable recall rights in Board Policy 1540.

Section 3. The Treasurer/CFO is authorized and directed to notify the affected administrator in Section 1 above of the BoardÕs action to suspend and to provide information as to their applicable rights and obligations as a result of the reduction in force.

Section 4. This Board finds and determines that all formal actions of this Board and of any of its committees concerning and relating to the adoption of this resolution were taken, and that all deliberations of this Board and of any of its committees that resulted in such formal actions were held, in meetings open to the public, in compliance with the law.

Approval of Non-Renewal of Assistant Principal/Dean of Students Ð Resolution #2021-43
	Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to approve a resolution to non-renew the Assistant Principal/Dean of Students at Poland Middle/McKinley Elementary at the end of the 2020-2021 contract year, July 31, 2021; as per ORC 3319.02 and Board Policy 1520.   Motion passed 5-0.  

	Mr. Edward Ashcroft - Assistant Principal/Dean of Students at 
			              Poland Middle/McKinley Elementary

Approval of Contract with TEMA Roofing Ð Resolution #2021-44
	Mr. Polis moved and Mr. Warren seconded with all members present voting aye to approve a contract with TEMA Roofing Services for Gutter System Repairs at Poland Middle School.  Motion passed 5-0. 
 
Approval to Rescind Resolution for Ohio Facilities Construction Commission Ð Resolution #2021-45
	Mr. Polis moved and Mr. Warren seconded with all members present voting aye to approve a resolution rescinding the previously submitted resolution for the Ohio Facilities Construction Commission dated February 26, 2020, July 10, 2019, February 27, 2019 and September 18, 2018.  Motion passed 5-0. 

Approval to Establish New Scope with Ohio School Facilities Commission Ð Resolution #2021-46
	Ms. Colucci moved and Mr. Warren seconded with all members present voting aye to authorize the Superintendent to enter into a resolution with the Ohio School Facilities Commission to establish a new scope, estimated basic project cost (project budget) and estimated school district portion (local share) of the basic project cost for the Classroom Facilities Assistance Project.  Motion passed 5-0.  

Approval of Second and Final Reading of Policies ÐResolution #2021-47
	Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to approve Poland Board of Education Policies, listed below, as presented for second and final reading. 1st reading approved March 15, 2021.  The policy updates were completed using the services of NEOLA and will be available online.  Motion passed 5-0.  
      
      Non-discrimination/Anti-Harassment Revised Policies
? Po #1422 - Nondiscrimination and Equal Employment Opportunity 
? Po #1623 - Prohibition Against Disability Discrimination in Employment 
? Po #1662 - Harassment 
? Po #2260 - Nondiscrimination and Access to Equal Educational Opportunity 
? Po #3122 - Nondiscrimination and Equal Employment Opportunity 
? Po #3123 - Section 504/ADA Prohibition Against Disability Discrimination in Employment 
? Po #3362 - Anti-Harassment 
? Po #4122 - Nondiscrimination and Equal Employment Opportunity 
? Po #4123 - Prohibition Against Disability Discrimination in Employment 
? Po #4362 - Anti-harassment 
? Po #5517 - Anti-harassment 
      EDGAR Revised Policies
? Po #7450 - Property Inventory 
? Po #7455 - Accounting System for Capital Assets 
      V39-2 Revised Policies
? Po #2240 - Controversial Issues 
? Po #2260.01 - Section 504/ADA Prohibition Against Discrimination Based on Disability 
? Po #2266 - Nondiscrimination on the Basis of Sex in Education Programs or Activities 
? Po #5113.02 - School Choice Options Provided by the No Child Left Behind Act 
? Po # 6144 - Investments 
? Po #6146 - REJECT Post-Issuance Compliance for Tax-exempt and Tax-Advantage Obligations 
? Po #6220 - Budget Preparation 
? Po #6600 - Deposit of Public Funds: Cash Collection Points 
? Po #8450.01 - Protective Facial Coverings During Pandemic/Epidemic Events 
? Po #8500 - Food Services 
? Po #8510 - Wellness 
      Technology Revised Policies 
? Po #7440.01 - Video Surveillance and Electronic Monitoring 
? Po #7540-04 - Staff Technology Acceptable Use and Safety 
? Po #7544 - Use of Social Media 

Approval of Sale of Bus Ð Resolution #2021-48
	Mr. Polis moved and Mr. Warren seconded with all members present voting aye to approve the sale of one (1) used school bus #30 to South Range School District for $2,000.00.  Motion passed 5-0.  

Approval of Procurement Contract with WH Gardiner Ð Resolution #2021-49
	Mr. Polis moved and Mr. Warren seconded with all members present voting aye to approve the following resolution approving the procurement of design-build services from WH Gardiner for Poland Middle/McKinley Elementary School Boiler Replacement (HVAC Improvements and Upgrades).  Motion passed 5-0. 

BOARD OF EDUCATION RECOMMENDATIONS  
Approval to Commend Exceptional Achievements/Honors Ð Resolution #2021-50
	Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to commend the following staff and students for exceptional achievement and honors.  Motion passed 5-0. 

Winter Athletic Awards
Girls Basketball (22-2)
Team Accomplishments Northeast 8 Champions (13-1) Sectional Champions
District Champions

Team Members: Ella Harrell, Jackie Grisdale, Ariana Daniels, Lizzy Hardman, Ava Nicholudis, Connie Cougras, Morgan Kluchar, Katie McDonald, Sarah Forsyth, Abby Farber, Allie Grope, Nadia Zarbaugh, Sydney Metzinger, Mary Brant and Leanne Williams
Assistant Coaches: Brian Garcar, Kim Grisdale and Chris Martin
Head Coach: Nick Blanch
Post Season Awards
Coach Nick Blanch
-    Ohio High School Basketball Coaches Association District 1 Coach of the Year
Jackie Grisdale
- Northeast 8 Conference Player of the Year
- Broke the Scoring Record (Boys & Girls) 1530 career points
- Div. II District 1 All Star Team
- Div. II District 1 Player of the Year
- Selected to play in North-South Game
- All State Nominee
Morgan Kluchar
- First Team Northeast 8 Conference
Mary Brant
- First Team Northeast 8 Conference



Boys Basketball 
Team Accomplishments 
Sectional Champions 
Post Season Awards 
Head Coach Ken Grisdale 
 - Retiring after 28 Years as Head Boys Basketball Coach o 21 Sectional Titles Won 
 - 10 District Titles Won 
 - 15 League Championships Won 
 - 3 Regional Championships Won 
 -  Most Wins in School History 506 

Andrew Centofanti 
- First Team Northeast 8 Conference 

Ross Dedo 
- Second Team Northeast 8 Conference 

Christian Colosimo 
- Second Team Northeast 8 Conference 

Wrestling 
1st Team All Northeast 8 
- Jacob Caudle 
- Dillon Smith 
- Frankie Garcia 
- Brayden Pirone 

2nd Team All Northeast 8 
- Ryan Snyder 

Jacob Caudle: Sectional Champion and State Qualifier 
Dillion Smith: District Champion and State Qualifier
		 
Swimming 
Girls Team Northeast 8 Champions 
1st Team All Northeast 8 Girls Team 
- Julia Eich 
- Preslie Bodine 
- Lilly Kraynak 
- Cameron Lattanzio 

2nd Team Northeast 8 Girls Team 
- Makenzy Hegarty 
- Madisyn Lanterman 
- Lorelei Ogden 
- Olivia Zura 


1st Team All Northeast 8 Boys Team 
- Chris Lattanzio 
- Matt Matiste 
- Van Blasko 
- Derek Dunham 

State Diver Qualifiers 
Kendall Nigh finished 3rd at Districts and 11th in the State Diving Championship. She earned ALL- OHIO 
Carmen DÕAlesio finished 20th in the State Diving Championships

INFORMATIONAL ITEMS - None

REPORTS/PRESENTATIONS
	Foundation Liaison Ð Mr. Polis reported the Foundation has approved to award two (2) $2,500.00 scholarships this year.  They are working on fundraising plans and are considering a raffle.  The Nomination Committee will be meeting to select new officers for the 2021-2022 school year.  Student Ambassador applications will be going out soon.

	Legislation Liaison Ð  Mr. Riddle reported on the following:
- HB1 Ð Fair School Funding Plan
- HB67 Ð Exempts end of course exams
- HB133 Ð Reduced property valuations as a result of COVID-19 pandemic
- SB1 Ð Flexibility to literacy instruction
- HB170 Ð ESSER funding in response to COVID-19 pandemic
- HB177 Ð Permits blockchain technology in schools
- HB103 Ð Reduces the emergency administrative rule from 120 days to 30 days

Student Achievement Liaison Ð Dr. Dinopoulos Ð No report at this time.

	At 8:28 p.m., Mr. Polis moved and Ms. Colucci seconded with all members present signaling aye to enter into executive session to consider the appointment, employment, dismissal of a public employee or official.

Reconvene to Regular Session and Adjourn Ð Resolution #2021-51
	At 9:51 p.m., Mr. Polis moved and Ms. Colucci seconded with all members present voting aye to reconvene and adjourn the meeting.  Motion passed 5-0.

Meeting adjourned.	


_______________________________	___________________________________
Treasurer					President

3/22/2021



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