Counselor Reference · Credit Earned Outside the District

Manual Transcript Records

Add a transcript record for credit a student earned outside the district — another school, dual enrollment, a summer program, and so on.

🏁 Everything below starts in SIS › People › Student › Transcript tab.
0 steps done
1 Open the Add Course Form ▶
1Go to SIS > People and search for the student.
2Open the student’s record and select the Transcript tab from the left-hand menu.
3Click Add Courses to open the Add Course form.
2 Complete the Course Details (Left Side) ▶
1School: keep the school the student is currently enrolled in.
2School Year: select the school year the student took the course.
3Course Name: click the magnifying glass to browse the district course catalog — Department, Local Course ID, and State Course ID populate automatically. If the course isn’t in the catalog, just type the course name.
4Select the Academic Level. Leave Calculate for GPA checked if this course should factor into the student’s GPA.
5Complete the remaining fields if applicable:
Course PartCourse TypeDistance Learning CodeCore Curriculum WaiverStudent School Site (LA)Student School Site Name (non-LA)Dual Enrollment Credit HoursCollege/University (Dual Enrollment)Work Based Learning CategoryWork Based Learning BusinessInternship Type
3 Enter the Grade & Credit (Right Side) ▶
1On the right side of the form, locate the marking period in which the student earned the credit (record failed attempts here too).

LA marking periods:

S1S2CR1CR2SUQ1Q2Q3Q4Full Year

1In the appropriate marking period, enter: LG (letter grade), NG (number grade), GP (grade points), BGP (bonus grade points — AP/Honors, if applicable), PC (potential credit), EC (earned credit).
2Click Save — or Save & New to add more transcript records for this student.
!Missing a marking period? Reach out to OnCourse Support to have it added to the form.
🏆

Transcript: updated!

You’ve checked off every step. The outside credit now lives on the transcript.